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Statewide Procurement User Group. July 30 th , 2009 9:00 AM – 12:00 PM. Presentations ~ Preapproved List of IT Equipment ~ Purchase of Contract & Non-Contract IT Equipment ~ Reports - Open Contracts - Open POs - Open Requisitions ~ 9.0 Items Questions and Answers.

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statewide procurement user group

Statewide Procurement User Group

July 30th, 20099:00 AM – 12:00 PM

today s spug agenda

Presentations ~ Preapproved List of IT Equipment ~ Purchase of Contract & Non-Contract IT Equipment ~ Reports - Open Contracts

    • - Open POs
    • - Open Requisitions ~ 9.0 Items
  • Questions and Answers

Today’s SPUG Agenda

opening remarks

Opening Remarks

Steve Sulek

slide5

Preapproved List of IT Equipment

The list can be found at this website:

http://www.nitc.state.ne.us/standards/1-204.html

purchase of contract non contract it equipment1
Purchase of Contract & Non-Contract IT Equipment
  • Non-Contract – Pre-Approved Items List under $500
    • Direct Entry of OP, P-Card, Direct Pay
    • http://www.nitc.nebraska.gov/standards/1-204-Attachment-A.pdf
  • Non-Contract Items – One Time Purchase
    • Commodities ON  OP
    • Services ON  O9
  • Non-Contract Items – Establish Contract
    • Commodities ON  OC
    • Services ON  O4

7

slide8

Purchase of Contract & Non-Contract IT Equipment

  • Contract Items – Pre-Approved Items List
    • If on contract, buy from contract – must use OG from OC
    • http://www.nitc.nebraska.gov/standards/1-204-Attachment-A.pdf
  • Contract Items
    • Commodities OC  O6
    • Services O4  O6

8

slide9

Purchase of Contract & Non-Contract IT Equipment

  • ARRA funds
    • If ARRA is filled in on contract it will not flow to the PO.
    • The following fields must be populated when revising the PO if ARRA money is paying for product/service
      • “New/Renew” field with “A”
      • “Agency” field with “ARRA”

9

slide10

Purchase of Contract & Non-Contract IT Equipment

ARRA information is input into fields used for tax reporting in the background

If you receive a tax id error, the ARRA or New/Renew information has not populated correctly.

10

slide11
To find a vendor that can provide items for certain NIGP codes, enter the NIGP number in the 2nd Item Number field.

Purchase of Contract & Non-Contract IT Equipment

11

slide12

To search for a specific vendor and what that vendor can provide, enter either the Vendor number in the Supplier field or search for the vendor name in the Alpha name field.

Purchase of Contract & Non-Contract IT Equipment

12

slide13

Enter the NIGP number in the Item Number field. If there is a contract for that item, the contract number will be displayed in the Search Text field.

Purchase of Contract & Non-Contract IT Equipment

13

reports

Reports

Connie Heinrichs

slide15

Reports

One Report Will Show . . . .

Open Requisitions – Quotation Requests – Purchase Orders – Contracts

slide17

Reports

Click OK on the Printer Selection and wait for the Report to Run.

17

slide21

Reports

Open Contracts Report with Processing Options

21

9 0 items

9.0 Items

Amy Artchuleta