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2014-2015 Budget Procedures. Presented by: Cynthia Medrano-Richards Chief Financial Officer. T able of Content. 1. Introduction of Staff 2. General Information 2. Budget Tab - Dashboard 3. Look up Accounts 4. Budget Analysis Reports 5. Activity Fund Budget Samples

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2014 2015 budget procedures

2014-2015 Budget Procedures

Presented by:

Cynthia Medrano-Richards

Chief Financial Officer

t able of content
Table of Content

1. Introduction of Staff

2. General Information

2. Budget Tab - Dashboard

3. Look up Accounts

4. Budget Analysis Reports

5. Activity Fund Budget Samples

6. Elementary Campus Activity Funds (9xx)

7. Secondary Campus Activity Funds (9xx)

8. Secondary Student Activity Funds (8xx)

9. Questions

monthly budget reviews
Monthly Budget Reviews

The following is a monthly checklist for review:

  • Amend over-drawn accounts.
  • Payroll accounts need to be projected through 6/30/xx.
  • Part-Time
  • Overtime
  • Fringe Benefits
  • Worksheet on Dashboard
  • Budget for employee vacancies not rolled by Human Resources as of 7/1/xx.
  • Do not amend out from objects 6119 and 6129 including fringes.
  • Budget for postage (6299) through 6/30/xx.
  • Budget for printing charges (6299) through 6/30/xx.
  • Do not amend out from object 6311.
  • Do not amend out from object 6429.
  • Budget for field trips (6494) through 6/30/xx.
  • Make sure budget amendments/transfers that are not needed are deleted immediately.
business office contacts
Business Office Contacts

Cynthia Medrano- Richards

Chief Financial Officer

618-6016

slide8
Budget Tab-Dashboard

The following is user friendly access to budget modules and other sources.

slide9
Adding Budget Tab to Dashboard
  • If you do not see the budget tab on your dashboard, follow the steps below:
  • Click on Options
  • Click on Preferences

c. Check  Budget and Click on Save

slide10
Budget Tab on Dashboard
  • The following screen will appear:
  • Click on the Budget Tab
  • The budget dashboard will appear.
slide12
Look up Account

There is another option to look up account numbers within the account number field.

a. Click on the account number field.

b. Click on the three dot radial and click on

Lookup Account (it will list all the accounts

you have access to).

slide13
c. Scroll down to the account number needed.

d. Click on the account number and it will be

highlighted.

e. Click OK button and the account number will

be added.

revenues expenditures
Revenues/Expenditures

Incoming Money:

= Deposits = Revenues = Object Code 5xxx

Incoming Money:

= Deposits = Due to MISD = Object Code 2xxx

(Amendments/Transfers – Unallowable for Object Code 2xxx)

Outgoing Money:

= Purchase Requisition/Order = Expenses = Object Code

6xxx

campus activity funds budget samples revenue not equal expenses due to fund balance
Campus Activity Funds Budget Samples-Revenue not equal expenses due to Fund Balance

Revenue not equal expenses:

Revenue 7,485

Expense 7,985

Fund Balance (500)

campus activity funds budget samples negative revenue balance
Campus Activity Funds Budget Samples-Negative Revenue Balance

Note: If the Balance is Negative a budget amendment through GLBUBAAJ is needed.

+ Revenue (5755) 414

+ Expenses (6xxx) 414

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