ETPL PROVIDER TRAINING JULY 22-24, 2019 TN DISLOCATED WORKERS CONFERENCE

1. ETPL PROVIDER TRAININGJULY 22-24, 2019TN DISLOCATED WORKERS CONFERENCE Welcome MARJORIE HALLWORTH, GPM

2. Talking Points for Today • Eligible Training Provider List • Provider Impact and Contribution to the Workforce • Dislocated Worker Focus • Impact of ETP on this target group • New System Formatting Changes • How these changes affect the functionality of VOS

3. ETPL: The Big Picture • ETP Serves • low-income individuals, • long-term unemployed individuals, • individuals with disabilities and • Youth • Economic growth • Employer increased hire and retention rate • Registered Apprenticeship Programs sponsored by the U.S. DOL • Funding for WIOA approved programs • Utilize JOBS4TN as a public avenue to increase interest for in-demand programs and occupations Workforce Development Impact Institutional and Educational Impact

4. Dislocated Worker Focus and ETPL • EVALUATE Individual’s current role in the workforce • IDENTIFY Economic and workforce needs • CONNECT Providers and Individuals SUCCESS

5. Adding a Program:Wizard Walk-Through

6. General Information - Tab 1 of 14 Education Program Type: PS option must be available!

7. General Information - Tab 1 of 13

8. Apprenticeship - Tab 2 of 13

9. Additional Details - Tab 3 of 13

10. Occupations - Tab 4 of 13

11. Occupations Skills - Tab 5 of 13

12. Expectations - Tab 6 of 13

13. Scheduling - Tab 7 of 13

14. Duration - Tab 8 of 13

15. Location - Tab 9 of 13

16. External Approvals - Tab 10 of 13

17. Cost Details - Tab 11 of 13

18. Performance - Tab 12 of 13

19. Performance - Tab 12 of 13

20. Performance - Tab 12 of 13

21. Confirmation - Tab 13 of 13

22. Note about adding New Programs • (1) Complete the Program wizard and communicate these details to your local ETPL Coordinator • (2) All new programs must have prior authorization by the appropriate state authorizing agency • (3) When verified, the program is forwarded to the Local Workforce Development Board (LWDB) for review. • (4) All LWDB approved programs are made public in VOS within 3 business days

23. ETPL COORDINATOR CONTACTS LIST • Alliance for Business & Training • NORTHEAST: • [ServingCarter, Johnson, Sullivan, Washington, Hancock, Hawkins, Greene,& Unicoi Counties] • Tammy Sluder, Tsluder@ab-t.org: Phone 423-547-7515 X 133 • P.O. Box 249 Elizabethton, TN 37644 • East Tennessee Human Resource Agency (ETHRA) • EAST • [Serving Claiborne, Cocke, Grainger, Hamblen, Jefferson, Knox, Sevier, Blount, Monroe, Loudon, Roane, Anderson, Campbell, Scott, Morgan & Union Counties] • Victor Oakley: Voakley@ethra.org : (865) 590-1052 X 7107 • Melinda Watson: mfrost@ethra.org : Phone(865) 590-1052 X 7103 Fax: (865)590-1081 • 728 Emory Valley road, Suite E, Oak Ridge, TN 37830 • East Tennessee Human Resource Agency & Upper Cumberland Human Resource Agency • UPPER CUMBERLAND • [ServingCumberland, White, Warren, Cannon, Putnam, De Kalb, Smith, Overton, Fentress, Pickett, Clay, Jackson, Van Buren, & Macon Counties] • Becky Hull Bhull@Ucworkforce.org: Phone: 931-520-9511 Cell:931-644-8569 • Jill Cloyd jcloyd@ucworkforce.org : Phone:931-520-9590 • 580 South Jefferson Avenue, Suite B, Cookeville, TN 38501

24. ETPL COORDINATOR CONTACTS LIST • Southeast Tennessee Development District • SOUTHEAST • [Serving Bledsoe, Bradley, Hamilton, Grundy, McMinn, Marion, Meigs, Polk, Rhea & Sequatchie counties] • Beth Keylon, bkeylon@sedev.org: Phone : 423-643-2328 Cell: 423-580-7803 • 1000 Riverfront Parkway, Chattanooga, TN 37402 • Workforce Solutions & South Central Tennessee Workforce Board • SOUTHERN MIDDLE • [Serving Bedford, Coffee, Franklin, Lincoln, Moore, Bedford, Marshall, Giles, Maury, Lawrence, Lewis, Hickman, Perry, & Wayne Counties] • Carl Sims csims@sctdd.org : Phone: 931-279-2956 • 101 Sam Watkins Blvd.; Mt. Pleasant, TN 38474 • Workforce Essentials & Nashville Career Advancement Center • NORTHERN MIDDLE • [Serving Cheatham, Davidson, Wilson, Trousdale, Rutherford, Dickson, Houston, Humphreys, Montgomery, Robertson, Stewart, Sumner & Williamson Counties] • Freda Herndon, fherndon@workforceessentials.com • 523 Madison Street, Suite B • Clarksville, TN 37040 • 931-905-3584; Cell: 615-533-0635 • Marla Rye, mrye@workforceessentials.com • 931-905-3500; Cell: 931-206-3783

25. ETPL COORDINATOR CONTACTS LIST • Southwest Tennessee Human Resource Agency • SOUTHWEST • [Serving Chester, Decatur, Hardeman, Hardin, Haywood, Henderson, McNairy & Madison Counties] • April Brown, Aprilb@Swhra.org : Phone: 731-983-3689 Fax: 731-983-3149 • P.O Box 264 - 1527 white Avenue, Henderson, TN 38340 • Northwest Tennessee Workforce Board • NORTHWEST • [Serving Benton, Carroll, Crockett, Dyer, Gibson, Henry, Lake, Obion, & Weakley Counties] • Laura Speer; Speer@nwtnworks.org :Phone: 731-286-3585 • Jennifer Bane, jbane@nwtnworks.org :Phone: 731-286-3585 • 708 E Court St, Dyersburg, TN 38024 • Workforce Investment Network • GREATER MEMPHIS • [Serving Fayette, Lauderdale, Tipton & Shelby Counties] • Lora Y Mendezu, lora.young@workforceinvestmentnetwork.com • Phone:901-222-1813 • 80 Monroe Ave, Suite 300, Memphis, TN 38103

26. Important Formatting Changes

27. Three Major Program Formatting Changes

28. Approving and Rejecting Program Changes

29. Communication is Key! These tabs contain all data elements which can be edited for a program (under Education and Training Programs tab).

30. Conceptualizing Program Changes Program Services = Final Program Product Education and Training Programs = Editing Station 2. Review Station 3. Approval Station

31. Conceptualizing Program Changes Education and Training Programs Tab Change written in Pencil 2. Changes from Pencil to Pen 3. Changes from Pen to Print Out Editing Station 2. Review Station 3. Approval Station

32. Conceptualizing Program Changes Editing Station 2. Review Station 3. Approval Station What Does This Look Like? Education and Training Programs Tab What Does This Mean? Education and Training Programs Tab Editing -A change has been made to a tabin program wizard 2. *CONFIRMATION TAB* -The “submit for review and approval” check box has been checked and NEXT button clicked. Change written in Pencil -Nothing has been submitted for review 2. *CONVFIRMATION TAB* Change has been submitted for review (Change “pencil” edit to “pen”) Until Confirmation Tab check box is checked changes will remain in pencil status on the program.

33. Note About Confirmation Tab Submittal Editing Station 2. Review Station 3. Approval Station Once this box is checked, any additional edits are automatically submitted fore review and approval under the existing pending review group. A new pending review group will only appear once the review exiting group has been approved or rejected.

34. Conceptualizing Program Changes EditingStation Review Station 3. Approval Station What Does This Look Like? Education and Training Programs Tab What Does This Mean? Education and Training Programs Tab -All changes made to a program are housed under one section for review Only lists the name of the first person who made a change to the program Only lists the date and time of first change made to program. Until this is approved a new Review Type will not show for editing.

35. A Closer Look at Changes and Review 1st Change: Added credential 2nd Change: Cost increase Change submitted by “Provider Contact A” on 6/4/2019 10:54 AM Change submitted by “Provider Contact B” On 6/12/2019 2:15PM

36. Conceptualizing Program Changes EditingStation Review Station 3. Approval Station What Does This Look Like? Education and Training Programs Tab What Does This Mean? Education and Training Programs Tab -This is like the new, “re-printed document” -Changes have been made, reviewed, and approved Once a program change review group is approved, the changes will appear in the Program Services tab and the changes are applied to the program in VOS. At this point, until additional changes are made, the Programs Services tab and the Educational Training Programs tab information will match.

37. Program Wizard Completion

38. Communication is Key! Changes were formerly identified with red text next to the section where the change was made. This functionality had been removed.

39. Program Wizard Completion

40. Review ALL Tabs Carefully

41. ETPL WIOA Quarterly Reports

42. Quarterly Report Requirements Under “Other Services” click Assistance Center Navigate to the JOBS4TN.GOV Related Items Open ETPL Provider Quarterly Report Toolkit Quarterly Report Due Dates: January 15th April 15th July 15th October 15th

43. ETPL Quarterly WIOA Report

44. ETPL Quarterly Exemption Form

45. State PerformanceMeasures Measures will be available October 2019 for: • All Students Population • WIOA Participants • Credential Attainment Rate • Employment Rate During 2nd Quarter After Exit • Employment Rate During 4th Quarter After Exit • Median Earning During 2nd Quarter after Exit • Program Completion Rate measure (only for WIOA participant population)

46. What Are These Measuring? • Credential Attainment Rate Measures programs which led to attainment of a credential • Employment Rate During 2nd Quarter After Exit • Employment Rate During 4th Quarter After Exit Employment Opportunities and Occupational Demand • Median Earning During 2nd Quarter after Exit Gainful Employment and Economic Impact • Program Completion Rate Demand for the training/education program

47. Creating a Satellite Campus

48. Satellite Location • Show how to add a location • Explain that the satellite location can be selected when a program is entered

49. Monitoring and Reporting Expectations

50. Providers – It’s all in the Name • Provide transparent and publicly accessible information on available providers and programs • Provide opportunities individuals who experience barriers to employment • Provide services to all population groups.