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Erasmus Coordinator Workshop June 2009. Event Title Name. Erasmus for beginners Pam Morris. Types of funding (covered by NA contract). Student Mobility (SM) - Study periods - Work placements Staff Mobility (TM) - Teaching staff mobility - Staff training mobility

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Presentation Transcript
slide1

Erasmus

Coordinator Workshop

June 2009

  • Event Title
  • Name

Erasmus for beginners

Pam Morris

slide2

Types of funding

(covered by NA contract)

  • Student Mobility (SM)
        • - Study periods
    • - Work placements
  • Staff Mobility (TM)
    • - Teaching staff mobility
    • - Staff training mobility
  • Organisation of Mobility (OM)
general eligibility rules
General eligibility rules
  • Erasmus University Charter (EUC)
  • Inter Institutional Agreement
  • Mobility grants awarded only to students/staff who are:
    • Nationals of a European Union Member State or Member State of the European Economic Area
    • Nationals of a Candidate Country
    • Individuals officially recognised by the United Kingdom as refugees, stateless persons or permanent residents
participating countries
Participating Countries

The countries participating in the Programme in

2009/10 are:

European Union Member States*:

Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania Slovakia, Slovenia, Spain, Sweden, UK

* Includes the following regions: Canary Islands, Guadeloupe, Martinique, French Guiana, Réunion, Azores, Madeira

European Economic Area States:

Iceland, Liechtenstein, Norway

Candidate Country:

Turkey

non participating country
Non-participating Country
  • Switzerland
    • Does not currently participate in the Erasmus programme
    • But does run a shadow Erasmus scheme
      • CRUS - Rectors' Conference of the Swiss Universities
      • www.crus.ch
      • urs.nufer@crus.ch
study periods
Study periods
  • Eligibility
  • Grants
  • Minimum / maximum duration and eligible period
  • Fees and waivers
  • Student contract
  • Disability
  • Multiple Erasmus periods – study, work, Mundus
  • Erasmus Student Charter
slide8

Work placements

  • Eligibility
  • Grants and supplements
  • Minimum / maximum duration and eligible period
  • Fees and waivers
  • Student contract
  • Disability
  • Multiple Erasmus periods – study, work, Mundus
  • Erasmus Student Charter
teaching and training
Eligibility

Grants and allocation

Must be receipted

Disability

Length - 1 to 6 weeks

If less than 1 week, minimum of 5 hours teaching

* Shorter periods may be permitted for staff training subject to institutional justification

All staff mobility must be completed by 31 July 2010

Teaching and Training
slide12
per capita grant based on scale of mobility
  • Supports outgoing and incoming mobility
  • Flexibility
  • No reporting
  • Institutional responsibility
  • May be subject to EC audit
  • If no outgoing mobility, pay-back
  • 10% rule
payments
Payments
  • In Euros
  • Allocation – set monthly student grants
  • Funds normally paid within 45 days of receipt of signed contract from institution subject to
    • 2008/09 SM & TM final reports submitted to NA
    • No outstanding LLP debts
  • NA cannot accept any bank charges
    • must be borne by institution
  • Erasmus Mobility funds must be held in clearly designated account
documents for mobility
Documents for mobility
  • Erasmus Student Charter
  • Learning agreement / Training agreement
  • Student contract
  • Transcript of records
  • Staff mobility – teaching or work programme
  • Certificate of attendance
inter institutional agreements
Inter-institutional agreements
  • Required for all mobility between HEIs*
  • Outline model provided in operational handbook
  • Signed and in place before mobility
  • Otherwise no deadline
  • Duration
  • Review clause
  • NA can help find partners

* Mobility between HEI and Enterprise legally bound by

individual student Training Agreement

reporting mobility to na
Reporting – mobility to NA
  • Electronic
  • Technical details to be provided
  • Data fields given in Annexes of Operational Handbook
reporting key dates
Reporting – key dates
  • SM Interim Report - 15 January 2010
  • TM Interim Report - 19 March 2010
  • SM and TM Final Report - 31 July 2010
  • All written reports -
      • Compliance with EUC - 31 July 2010
          • - student
    • - teacher
    • - staff training

- 30 September 2010

reporting basics
Reporting – basics
  • Make sure you collect information according to data fields (see Annexes in handbook)
  • Standard procedure – follow the instructions!
  • If you have problems contact the office
  • Importance of Interim Report – include all data

** RESPECT THE DEADLINES **

signatures
Signatures
  • Mobility Contract : Head of Institution (or authorised signatory) – June to September
  • Receipts from Interim and Final Reports : Erasmus coordinator
  • Supplementary Mobility Contract : Head of Institution (or authorised signatory) – March to May
  • Statement of Expenditure from Final Reports : Head of Institution, Head of Finance (or authorised signatory) – August to September
slide21

Erasmus-Tempus-Talk

  • Electronic discussion group

erasmus-tempus-talk@lists.britishcouncil.org

For NA to

        • Disseminate information
        • Provide advice or assistance to all institutions

For institutions to

        • Share ideas
        • Seek opinions

To subscribe colleagues

        • Email NA and request subscription
slide22

erasmus@britishcouncil.org

02920 397405

www.britishcouncil.org/erasmus

Thank you