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Easy Resumes and Cover Letters Using Microsoft Word. Jane Morgan Memorial Library, Cambria – October 8, 2009. MATC Libraries Research Guide. Links to : Job sites Resume/cover letter tips and templates Job fairs and expos Career advising and statistics

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Easy resumes and cover letters using microsoft word

Easy Resumes and Cover Letters Using Microsoft Word

Jane Morgan Memorial Library, Cambria – October 8, 2009

Matc libraries research guide
MATC Libraries Research Guide

Links to:

Job sites

Resume/cover letter tips and templates

Job fairs and expos

Career advising and statistics

Tax implications of job loss, and more

  • http://libguides.matcmadison.edu/workers

Why a good resume is important
Why a good resume is important….

  • It’s your personal marketing piece

  • Its purpose is to get you an interview

Successful resumes
Successful resumes….

  • are tailored for each occupation or job of interest

  • focus on employer’s needs

  • show how your qualifications/skills fit requirements of job

  • highlight specific achievements, increases in responsibility, work-related skills

  • include quantifiable results, where possible

Resume basics
Resume Basics

  • Your resume should be

    • concise (preferably 1 page)

    • clear and easy to read

    • free of spelling/grammar errors

    • targeted to specific job


  • Chronological

    • Organized around jobs you’ve held

    • Use if you have steady work history

  • Functional

    • Emphasizes skills not than job history

    • Use if you have employment gaps or previous jobs don’t relate to job you’re applying for

  • Combination


  • Standard font (e.g. Times New Roman)

  • Readable font size (12 point)

  • Headings for separate sections

  • White space

    • Ample margins (1 inch)

    • Single spacing, space between sections

  • Not too long

    • One page, if possible (2 pages max)

    • References on separate sheet

  • Use laser printer

Language and style
Language and style

Professional/formal language

Consistent style throughout

Use action/power verbs (see next slide)

Include language from job notice/ position description, if possible

Use spell check

Check grammar

Have several people proofread

Examples of action power verbs
Examples of action / power verbs













































Ask yourself
Ask yourself…

What information about me is most relevant to the job I’m applying for?

Save time and effort by
Save time and effort by….

Creating a basic resume which you can then modify to suit the specific situation

Resume basics include

Identifying information



Phone number

Email address

Resume basics include:

Resume basics include1

Objective (optional)

Concise statement specifying position, field of work, or skills to be used on the job

Near top of resume

Example: “Receptionist position using my customer service, administrative, and communication skills.”

Resume basics include:

Resume basics include2


Relevant training, certifications, schooling

Start with most recent

For each school, list name, location, diploma/ certificate/degree earned, date of completion

If not completed, use “expected” plus date, or “in progress”

Resume basics include:

Resume basics include3


Names and locations of organizations

you’ve worked for, starting with most recent

Years worked there

Job title

Main duties performed, results achieved

Relevant volunteer activities, internships, projects (especially if little paid experience)

Resume basics include:

Resume basics include4

Relevant skills / abilities (optional)

If you have specific computer, foreign language, typing, or other technical skills (e.g. equipment operation), consider listing these in a separate section

Resume basics include:

Resume basics include5

Activities / associations (optional)

Include participation in organizations, associations, student government, clubs, or community activities, especially if related to position you’re applying for

Resume basics include:

Resume basics include6

Awards / honors (optional)

Any formal recognition you’ve received

Professional or academic awards (if not listed in education or work experience section)

Resume basics include:

Resume basics include7

EITHER “References available upon request” statement

OR separate document with references listed

Resume basics include:

Using word 2007 for resumes
Using Word 2007 for resumes

Be sure you know which version of Word you’re using

Word 2007 has different “look and feel”


Use “Save as….” option for saving

Save in multiple formats (locally, email, flash drive)

Choosing a word template
Choosing a Word Template

Click ‘Office’ button and select ‘New’

Select ‘Installed Templates’ or

Select ‘Resumes’ category from list under Microsoft Office Online

Choose style that fits your needs:

Job specific? Chronological? Situation specific?

Click to open category

Select preference, click ‘download’ button


If you get a warning to install ‘Active X’, go ahead and install

If the template won’t open, make sure it is compatible with your version of Word. You may need to select another template.

Creating your resume from a template


easy to use, professional look, help with formatting and layout BUT

can be tricky to edit or rearrange preformatted options, so choose layout that’s close to what you want

Most have “placeholder” text

Click within the bracketed areas and replace text with your own information

Creating your Resume from a Template

Hands on time resumes
Hands-on Time - Resumes

Up Next: Cover Letters


Match font used in resume

Readable font size (10-12 point)

One page or less

Paragraphs (opening, body, closing)

Use laser printer

Send along with resume OR as the body of an email or as an attachment

Cover letter basics include
Cover Letter basics include:

Your contact information

Recipient’s contact information





Body (“sell” skills/qualifications)

Closing (request for action)



Cover letter specifics
Cover Letter specifics:

  • Tailor to job for which you’re applying – different letter for each application

  • Discuss your qualifications for particular position

  • Use letter to demonstrate your communication skills

  • Don’t simply repeat resume, expand on it -- additional information; relevant, noteworthy accomplishments

  • Let job notice be your guide (see example next slide)

LibraryDirector of the Todd Wehr Memorial Library.Description: The Todd Wehr Memorial Library of Viterbo University is seeking to evolve into an academic center for the 21st Century. The Director will provide strategic leadership for all functions of the library in collaboration with other academic units and in support of the mission of the University.  The Director serves as primary advocate for the library and must be able to articulate and implement a vision for the future of an academic library. The Director provides leadership in the Libraries’ mission to support the educational, research, and service missions of the University. She or he is responsible for all areas of library administration and operations, including strategic and policy planning, fiscal management, library services and collections, and supervision of personnel, facilities, and equipment.  The Director will understand electronic and multimedia resources, instructional technology, collaborative learning through creative learning spaces, and a learning commons philosophy while maintaining the bulk of the print and archive resources.Qualifications:  Viterbo University seeks a visionary leader who understands the learning styles of current students and trends in higher education, academic libraries, and information technology, and who will be able to take the lead in establishing the library for the 21st Century. The Director should have a demonstrable ability to generate excitement for an emerging new vision for the library, develop and hire staff open to innovative ideas, work with the entire University community, and devise an efficient operational plan. The Director must have an energizing, persuasive, and collaborative leadership style and respect the learner-centered philosophy of the campus.

Evidence of progressively responsible administrative experience within an academic library environment.

Practical knowledge and experience in the role and impact of current and emerging technologies in an academic library environment.

The ability to foster an open, creative, and collaborative environment in the libraries

The ability to work productively with faculty and university administration.

 A commitment to a student-centered service philosophy.

Academic qualifications include a degree or degrees in a liberal arts discipline and a master's degree in library and information science from an ALA-accredited program. Additional graduate degree in a liberal arts discipline is desirable. The director reports to the Academic Vice President.Terms of Appointment:  The Director is an 12 month administrative appointment with faculty rank, non-tenure track.To Apply:In addition to a letter of application, a CV, and the names, addresses and telephone numbers of three references, please submit a statement describing a 21st Century  library and how to integrate it with instructional technology, undergraduate research, and the learning styles of today's students. Applications should be submitted

Make use of language

in the job notice

Thank you good luck with your job search
Thank you. Good luck with your job search!