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ENSEMBLES. An Integrate d Project under EU 6th Framework Programme Kick-off meeting, Hamburg 15-16 September 2004 Chris Hewitt, Met Office Hadley Centre, UK chris.hewitt@metoffice.gov.uk. History. 2002

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An Integrated Project under

EU 6th Framework Programme

Kick-off meeting, Hamburg

15-16 September 2004

Chris Hewitt, Met Office Hadley Centre, UK




  • Jun: Expressions of Interest submitted for 3 separate Integrated Projects - IMPRESS, EURIPIDES, GENIE
  • Dec: EC released the 1st call for the Thematic sub-priority on Global Change and Ecosystems


  • Feb: Meeting held in Amsterdam. Merged IMPRESS, EURIPIDES, GENIE to form ENSEMBLES to fully address the 1st call for Topic I.4a for “Integrated climate change scenarios”.

Formed a consortium to integrate the efforts of the global and regional climate model, climate impacts and socio-economic model communities to produce internally consistent, thoroughly evaluated information at the seasonal to decadal and longer timescales, to the user community!

history continued
History – continued

2003 cont.

  • Apr: ENSEMBLES 123 page proposal submitted, €20 million of EC funding requested
  • Jun: ENSEMBLES evaluated very highly, €15 million of EC funding
  • Jul: enter contract negotiation. ENSEMBLES Management Board (EMB) met in Amsterdam to discussevaluation and budget. Attended by Ib Troen
  • Aug03-Jan04: Worked on Consortium Agreement
  • Oct: EMB met in Hamburg to discuss progress with Description of Work (DoW)
  • Dec: DoW vn1.0 (193 pages) and CPFs submitted to Ib for comments
history continued1
History – continued


  • Jan: received Ib’s revisions for the DoW
  • Feb: sent preliminary response to the revisions
  • Feb: Georgios Amanatidis becomes EC Project Officer for ENSEMBLES
  • Mar: sent revised DoW (vn1.2, 265 pages) to Georgios
  • May: negotiation meeting in Brussels (Amanatidis, Griggs, Hewitt, Broad) resulting in Actions for acceptance of DoW
  • May: EMB met with Georgios in Reading to discuss completion of Actions
  • Jun: DoW (vn1.4, 304 pages) accepted
  • Sep: project started and kick-off meeting held in Hamburg
description of work
Description of Work

Main changes to the structure are in the following sections:

Section 2 – Project Goal and 6 objectives, each with operational goals and measures of success

Section 6.1 – the 5 year plans. Each RT has:

  • Aim, Primary Objectives, Current state of knowledge, scientific/technical questions, Work Packages and associated Tasks

Section 8.6 – first 18 months for each RT

  • each WP has Objectives, Tasks, Deliverables and Milestones
rt0 will
RT0 will:
  • Provide overall co-ordination and top-level management for your project.

Note: each RT has its own internal management (WPx.0, Steering Groups)

A challenge - 5 year project

70 partners from Europe, USA, Australia

10 RTs (each similar in size to FP5 projects)

  • Monitor milestones and deliverables
  • Transmit reports, information and deliverables to the EC
  • Administer funds, deliver audits from the participants to the EC
  • Organise and chair the annual General Assembly and EMB meetings
  • Host top-level web page for the project

Note: each RT will additionally have their own web page

  • Work with the RTs (particularly RT8) to disseminate information from the project to scientific community, stakeholders, policymakers and the public
communication meetings
Communication – Meetings
  • Kick-off meeting – to include the first meeting of the General Assembly, RT meetings, and EMB
  • Annual General Assembly to discuss progress and plans
  • EMB to meet as often as required (at least once a year)
  • Regular RT and WP meetings mainly to discuss science (could coincide with external conferences)
  • End of project conference to showcase the project’s outcomes
  • Project Office and Project Officer to meet regularly
communication reports
Communication – Reports

Every 12 months the consortium will submit 4 reports to the EC:

1. Activity report for the previous year

  • Overview of activities carried out
  • Progress towards objectives, milestones, deliverables
  • Description of training activities

2. Management report for the previous year

  • Justification of resources deployed by each participant
  • Financial statement prepared by each participant
  • Audit certificate from each participant
  • Summary financial report prepared by the co-ordinator

3. Updated implementation plan for the following 18 months

4. Financial plan containing estimated costs for each participant for the following 18 months


Reports (including audit certificates) and deliverables, need to be submitted to the EC within 45 days!

To coordinate all of this, input for reports needed promptly, and all audit certificates to be sent to the co-ordinator within 30 days.

communication other
Communication – Other

Web sites:

  • Top-level web site is http://www.ensembles-eu.org
  • Currently no ENSEMBLES logo…
  • Each RT will develop their own RT-specific web sites in coming months

E-mail. We currently have the following lists:

  • Project-wide list of one or two email addresses per participant (e.g. “Authorised Contact Person” from CPF, PIs from each participant)
  • Each RT has their own internal list
  • A list for the EMB members

Project Office can be contacted on ensemblesfp6@metoffice.gov.uk

upcoming milestones and deliverables
Upcoming Milestones and Deliverables

51 milestones/deliverables due in first year. The immediate ones are:

Month1 M2A.1 specification of common list of fields

Month2 D0.1 kick-off meeting

D0.2 Director and Secretary appointed

Month3 M2A.2 choice of common set of forcings

M2A.3 choice of scenarios

websites for several RTs

Month6 D2B.1 experimental plan for 20km RCM

D2B.3 server for RCM output data

D3.1.1/M3.1 definition/specification of non-climatic regional changes

D7.1 ensemble of adapted IPCC scenarios

D8.2/M8.2 project publicity material

remaining meeting schedule
Remaining meeting schedule


19:00: dinner at Hotel YoHo


09:00-12:00: separate and joint RT meetings

10:30-11:00 coffee

12:00-13:30 lunch

13:30-15:00: short presentations from each RT (5-10 mins each), to report back on project-wide issues and ideas, planned meetings, interlinkages

15:00-15:30 coffee

15:30-16:30 separate and joint RT meetings

16:30-17:00: concluding remarks

Friday: ENSEMBLES Management Board