Club Sports

2. Club Sports • Registered Student Organization • Recreational, sporting, or competitive in nature • Abide by the rules of: • Campus Recreation • Student Life

3. Campus Recreation’s Role • What we do • Assist with funding • Ensure proper adherence to university policy procedure • Assist with facility reservations • Serve as guidance for club operations • What we don’t do • Monitor day to day operations of club • Oversee student organization budget of club • Recruit new members • Communicate with coaches

4. Club Sport Officer’s Responsibilities • Schedule and attend all Campus Recreation meetings – 1 monthly per Club • Attend all Student Organization Meetings, Risk Management Training • Submit Forms on time • Maintain updated records of all club members • Arrange facility reservations • Ensure Club Financial Obligations are met

5. Club Sport Officer’s Responsibilities • Report injuries to Campus Recreation within 24 hours • Ensure viability in club for future years • Adhere to University emergency protocol • Liaison with Campus Recreation to ensure the following procedures are followed: • Travel • Publications and Promotions • Tshirts / Uniforms

6. Safety Procedures and Emergency Protocol • Personal Insurance requirements for Club Members • CPR Requirements for Club • Facility Review before games / practice / event • Injuries • Athletic Trainers • Insurance for Club activities – NONE • Paperwork to be kept by Club • Player Waivers, Copies of Insurance Cards, Emergency Auth Release • At ALL EVENTS

7. Membership Eligibility • Tryouts must be OPEN to all students • Member Requirements • Authorization for Emergency Medical Treatment • Activity Waiver • Provide Proof of Insurance • New Members mid semester • Same Forms • MUST be submitted to Campus Recreation

8. Coaches • Must have background consent, biography, coach agreement • Not employees of St. Edward’s • Campus Recreation and Coaches • Coach Expectations • Represent St. Edward’s in positive manner • Adhere to all university protocol • Removal if necessary

9. Club Sport Conduct • Discipline Process for Violation • Appeals Process

10. Facility Reservations • Games / Event • All events must be submitted through Collegiate Link • Home – no field approved / Away – no travel • Practices / Activity • Facility reservations are turned in to Campus Recreation • No reservations guaranteed • Priority to teams in season in good standing for field space • Non Practice or Game • EX: Fundraising, tabling for promotions • Submit on Collegiate Link • Use Live25 Reservation System as outlined in Student Organization Manaul

11. Equipment Rental • Reservations made through email or phone • Equipment Available for Check Out • Coolers • 5 Gallon Water Jugs • EZ UP tents • Tables • Sports Equipment

12. Club Status • Conditional • Competitive • Recreational

13. Funding • Treasurer Suggestions • 2 Sources of Funding Available • Campus Recreation University Funding • Club Funding

14. Campus Recreation University Funding • Clubs will submit budget forms found on the web to Campus Recreation to request funding • All clubs eligible to request funding • Club officers will be notified of amount awarded • Funds are only good for 1 academic year • Funding based on: • Financial stability of club • Club prestige • Club size • Club needs • Standing of club

15. Club Funding • This is money collected from a variety of sources • Dues, donations, fund raisers, sponsorships • Deposits are made to Campus Recreation • Funds roll over every year

16. Fundraising • Cannot solicit funds directly from alumni, parents, friends • Donations are NOT tax deductible if made • Approaching businesses for sponsorship • Complete Fund Raising Form • Provide list of businesses • Submit to Campus Recreation

17. Purchasing Procedures • Direct Payments • Vendors • Coaches • Officials • Reimbursements • $50 minimum • Must have prior approval • ORIGINAL RECEIPT REQUIRED

18. Travel • General Information • Departure no earlier than 2PM Friday before • 500 mile limit • Missing Classes • Completion of vehicle and Travel request 1 week prior • Game on Saturday Sept 10 at Texas Tech, paperwork and Collegiate Link submission must be in by Friday, September 3. • Build time in to have corrections made • No last minute travel • Gas / Hotels / Food purchasing - reimbursements

19. Reserving University Vehicles • Submit game, scrimmage, event or Tourney like required through Collegiate Link • Indicate Vehicle needs – confirmation of event and van rental are separate emails • Gather required documentation and submit to Campus Recreation by the deadline • Request for Authorization for Travel • Participant Waiver for Travel • DL and Insurance of all drivers • All traveling club members must have Emergency Authorization Form on file

20. Reserving University Vehicles • Once reserved, you will be notified via email that the reservation is confirmed • Pick up of keys and travel packet will happen at the Recreation and Convocation Center during normal RCC Hours

21. Returning Vehicle • University Van • Rental Company Van

22. Publicity • All flyers, promotions, tshirts, apparel, website, social media, and any form of publicity is subject to approval by Campus Recreation before publication or posting • If in doubt, show it

23. Uniforms and Apparel • All apparel and Uniform designs must be approved by Campus Recreation and follow these guidelines • Global • Blue and Gold. We’re not pink • Use of sport name must include Club • Uniforms • Use Pro Player Font where possible • Club must appear somewhere on uniform • Apparel • Club Name should come before St. Edward’s Univeristy • St. Edward’s University should appear in Garamond

24. ECT. • Important dates: • 9/1 Risk Management Training Bain 6-7PM • 9/1 Rec n Wild Promotional Opportunity Rec Field3-6PM • 9/2 Risk Management Training Bain 230-330PM • 9/6 Involvement Fair Prep Mabee 6-10PM • 9/7 Involvement Fair Rags Lawn 11-2PM • 9/30 Student Organization Leadership Conf 3-8PM • Reminders • Relationship with the Recognized Organization Council and Student Life • Petty Cash