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What Should be Included in a Condition Assessment report?. Dennis DuPont – Facilitator SM Stoller – Grand Junction Office. What is a Condition Assessment?.
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Dennis DuPont – Facilitator
SM Stoller – Grand Junction Office
(1) A standardized, documented inspection process that provides accurate, consistent, and repeatable results.
(2) A detailed, ongoing inspection of real property assets, including facilities; infrastructure; and large, in-place nonprogrammatic equipment that is validated at predetermined intervals.
(3) Standardized cost data using CAIS or another nationally recognized cost estimating system to determine repair and replacement costs.
(4) A user-friendly information management system or process that prioritizes current and anticipated maintenance and repair requirements to maximize the utilization of resources (labor and dollar) and return on investment and minimizes the cost of irreversible loss of service life and total penalty cost.
(5) A facility condition assessment program that identifies deficiencies in order to take timely, cost-effective corrective actions. Condition assessments must involve inspections by craft or engineering specialists of all architectural, civil/structural, mechanical, and electrical components of each asset to determine asset deficiencies and must provide a comprehensive evaluation that can be used to make informed facilities management decisions.
(6) Condition assessments must provide for the following.
(a) Inspection of all assets using applicable codes and accepted industry standards.
(b) A tailored approach based on facility status, mission and importance and the magnitude of the hazards within the facility.
(c) A valid estimate of deferred maintenance costs.
(d) A 5-year maintenance plan based on projections of serviceability, economic life, the mission of facilities and projected funding for deferred maintenance reduction.
(e) Identification of safety and health hazards.
(f) Accurate and supportable information for budget planning and justification.
(g) Comparison of conditions and costs between sites and programs.
(h) Supportable cost estimates and funding priorities for General Plant Project (GPP), Institutional General Plant Project (IGPP), line item projects, and other site funded maintenance projects.
1 This guide is under the jurisdiction of ASTM Committee E50 on Environmental Assessment, Risk Management and Corrective Action and is the direct responsibility of Subcommittee E50.02 on Real Estate Assessment and Management.
Includes a brief description of each system or component and observedphysical deficiencies, if any. Both the brief descriptions and the observed physical deficiencies may be based upon the field observer’s representative observations. A general description of material tenant-owned equipment that is outside the scope of the assessment should be provided in this section.
Identify any material information relating to physical deficiencies of the subject property resulting from the review of documents and interviews conducted. (checklist)
Identify any material additional considerations or Out of Scope considerations that are included in the CAS.
Identify the material physical deficiencies and provide suggested remedies, complete with opinions of probable costs.
Both the field observer’s and the assessment reviewer’s statement of qualifications should be provided.
Provide all limiting conditions of the assessment.