slide1 l.
Download
Skip this Video
Download Presentation
Information Collection Update April 8, 2009 Willis Smith

Loading in 2 Seconds...

play fullscreen
1 / 74

Information Collection Update April 8, 2009 Willis Smith - PowerPoint PPT Presentation


  • 141 Views
  • Uploaded on

Information Collection Update April 8, 2009 Willis Smith. Information Collection Update. Today’s Agenda Mr. Jack Rike, Security Classification Guides and Electronic Submissions Ms. Shari Pitts, TR Efforts & Initiatives Ms. Julia Foscue, Research Summaries

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'Information Collection Update April 8, 2009 Willis Smith' - ada


Download Now An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
slide1

Information Collection Update

April 8, 2009

Willis Smith

information collection update
Information Collection Update

Today’s Agenda

  • Mr. Jack Rike, Security Classification Guides

and Electronic Submissions

  • Ms. Shari Pitts, TR Efforts & Initiatives
  • Ms. Julia Foscue, Research Summaries
  • Mr. Dave Hyman, Accessing DTIC’s Unique

Information

information collection update3
Information Collection Update

DoD Security Classification Guides

(SCGs)/Index and Electronic Submissions

Mr. Jack Rike

security classification guides index electronic submissions
Security Classification Guides/Index & Electronic Submissions

Agenda

  • DTIC’s Role with Security Classification Guides
  • DoD 5200.1-I Index of Security Classification Guides
  • Technical Reports (TR)
  • Electronic Submissions
security classification guides index
Security Classification Guides/Index
  • Collect & Disseminate Guides
  • Input Data from the DD Form 2024, Jul 86 (EF-V1) into the Security Classification Guide Database
  • Create Index DoD 5200.1-I

DTIC’s Role in the SCGs & Index

security classification guides index6
Security Classification Guides/Index
  • OUSD (I) Datacall
    • Received 200+ DD Form 2024 to update
    • Updated Guides
  • DoD Index of Security Classification Guide (DoD 5200.1-I)
    • December Update (PDF)
    • Future Update (Database)
      • Excel
      • Microsoft Access

Security Classification Guides & Index Update

electronic submissions
Electronic Submissions

Electronic Submissions

Mr. Jack Rike

electronic submissions8
Electronic Submissions

Electronic Submissions

Mr. Jack Rike

electronic submissions9
Electronic Submissions

"For Training Purposes Only"

electronic submissions10
Electronic Submissions

Accepted Media

  • As stated in DoDI 3200.14:

"Documents may take the form and format of any commonly accepted media for documentation and/or presentation."

  • DTIC accepts and disseminates documents in a variety of media:
    • DTIC still accepts traditional print media documents
    • Electronic media is now the most common
    • DTIC also accepts certain types of nonprint media.
electronic submissions11
Electronic Submissions

Documents Selected

  • Acquisition Life Cycle Documents
  • Annual Reports from the DoD Labs
  • Conference Proceedings & Papers
  • Congressional Documents (DoD-related)
  • Research, Development, Test and Evaluation (RDT&E) Reports
  • Science & Technology Planning Documents
  • DoD Directives, Regulations & Instructions
  • NATO Research and Technology Organization (RTO) Documents, Meeting Minutes and Announcements
  • Patents & Patent Applications (DoD-related)
electronic submissions12
Electronic Submissions

Documents Not Selected

  • Advertisements/Promotional Materials
  • Blueprints
  • Brochures, Catalogs & Posters
  • Conference Programs and Agendas
  • Contracting Documents & Materials
  • Decision Papers
  • Document Declassification Lists
  • Memoranda: Inter-Office, MOAs, (MOUs)
  • Operating Instructions
  • Procedures
  • Draft Reports/ Progress Reports
  • Technical Manuals
electronic submissions13
Electronic Submissions

Types of Documents Accepted

  • Types
    • Technical Reports
      • Final Reports
      • Interim Reports
    • Conference Proceedings/Briefings
      • Institute of Electrical and Electronics Engineers (IEEE)
      • DoD Explosives Safety Board
    • Old Collections
electronic submissions14
Electronic Submissions

Do’s and Do Not’s

  • Do’s
    • Set up Scheduled Search to receive Ads

(http://www.dtic.mil/dtic/stresources/desresources/currentAwarness

/scheduledsearches.html )

    • Review the Selection Criteria

(http://www.dtic.mil/dtic/submitting/selec_criteria.html)

    • Check on Document Distribution Markings

(http://www.dtic.mil/dtic/submitting/distrib_statement.html)

electronic submissions15
Electronic Submissions
  • Do Not
    • Use Zip Files
    • Use Security Settings on Submitted Files
    • Share URL & Login/Password with Others
    • Use All Capitals in Fields (Title, Author, etc.)
    • Use Authors in Point of Contact Field

Do’s and Do Not’s

electronic submissions16
Electronic Submissions

Electronic Submissions Statistics

  • 400+ Users for STINT-TR & EDOC, 84 Registered in 2008
  • Documents Processed in 2008
    • Total Reports 29,852
    • Electronic 21,940
  • Processed over 1,047 CDs
  • Web Harvesting (100+ URLs Searched)
electronic submissions17
Electronic Submissions

STINT-TR/EDOC Registration

  • If you have already registered online with DTIC and received your DTIC user code and userid, please complete the Electronic Document Submission Registration Form.
  • If you have NOT registered online with DTIC, please register with DTIC at http://www.dtic.mil/dtic/registration/. After you have received your DTIC user code and userid, please complete the Electronic Document Submission Registration Form.
  • You will be notified via email after your application has been processed.
electronic submissions18
Electronic Submissions

Electronic Submissions

Mr. Jack Rike

electronic submissions19
Electronic Submissions

Electronic Submissions

Mr. Jack Rike

electronic submissions20
Electronic Submissions

Electronic Submissions

Mr. Jack Rike

electronic submissions21
Electronic Submissions

Electronic Submissions

Mr. Jack Rike

electronic submissions22
Electronic Submissions

Electronic Submissions

Mr. Jack Rike

electronic submissions23
Electronic Submissions

Electronic Submissions

Mr. Jack Rike

security classification guides index electronic submissions25
Security Classification Guides/Index & Electronic Submissions

Electronic Submissions

Mr. Jack Rike

security classification guides index electronic submissions26
Security Classification Guides/Index & Electronic Submissions

Electronic Submissions

Mr. Jack Rike

security classification guides index electronic submissions27
Security Classification Guides/Index & Electronic Submissions

Electronic Submissions

Mr. Jack Rike

security classification guides index electronic submissions28
Security Classification Guides/Index & Electronic Submissions

Electronic Submissions

Mr. Jack Rike

electronic submissions29
Electronic Submissions

Hard copy (SF 298) & Non-Print (DTIC Form 530):

Defense Technical Information Center (DTIC)

8725 John J. Kingman Dr., Suite 0944

Fort Belvoir, VA 22060

Attn: DTIC-OA

Electronic Documents (SF 298):

Email: TR@dtic.mil

(unclassified, unlimited documents)

STINT-TR/EDOC

(unclassified, unlimited & unclassified, limited documents)

electronic submissions30
Electronic Submissions

Jack Rike

Information Collection Division

703-767-8040

jrike@dtic.mil

slide31

Information Collection Update

Technical Reports (TR) Efforts/Initiatives

Shari Pitts

slide32

TR Submission Efforts/Initiatives

Agenda

  • Outreach/Site Visits
  • Other Efforts
    • TR Contributor Collaboration Digitization Effort
    • Loan Processing
    • Contract Deliverable Requirements List (CDRL) Support
    • Trend & Collection Analysis
  • Technical Reports (TR) Submitting Resources
    • “Submitting Documents” Web Page
    • “Tutorials and Other Guidance on Submitting to DTIC” Web Page
slide33

Outreach/Site Visits

  • Army War College (AWC), Carlisle, PA
  • Marine Corp University (MCU), Quantico, VA
  • Marine Corp Intelligence Activity (MCIA), Quantico, VA
  • Defense Advanced Research Projects Agency (DARPA) Library, Arlington, VA
  • Office of Naval Research (ONR), Arlington, VA
  • National Security Agency (NSA), Fort Meade, MD
  • Naval Surface Warfare Center (NSWC), Dahlgren, VA
  • Naval Post Graduate School (NPS), Monterey, CA
  • Space and Naval Warfare Systems Center (SPAWAR - SSC Pacific), San Diego, CA
  • Joint Council on Aging Aircraft (JCAA), Arlington, VA
slide34

Other Efforts

  • TR Contributor Collaboration Digitization Effort:
    • Provide full-text availability to those citations in the TR database which currently does not have full-text available or the current full-text is of low quality.
    • Using older documents in a hard-copy or digital format documents.
    • Provide a better quality document than could be retrieved from the microfiche or which is currently available.
slide35

Other Efforts

  • Loan Processing:
    • Borrow hard-copy documents not currently in the TR collection for digitization.
      • Army War College, Army Heritage and Education Center, Carlisle, PA
        • Student thesis for digitizing or as new documents to the collection
      • Joint Forces Staff College, Norfolk, VA
        • Collection of Vietnam War and Japan documents
        • Placing special identifier in citation easily retrieves the collection
slide36

Other Efforts

  • Contract Deliverable Requirements List (CDRL) Support
    • Review CDRL instructions to ensure that correct submitting information is included and offer any recommended revisions.
    • Developed CDRL template, which is available on the “Tutorial and Other Guidance for Submitting Documents” Web site.
slide37

Other Efforts

  • Trend Analysis
    • Perform analysis of organizations who have submitted to DTIC in the past to determine those who have decreased their submission rate.
    • Contact these organizations to advise and determine the possible cause of the decrease, with hopes of either increasing input into DTIC or understanding logical reasons as to why their numbers may have declined (e.g., a decrease in budget).
slide38

Other Efforts

  • Collection Analysis
    • Provide an analysis of an organization’s current collection in the TR database.
    • This analysis includes statistics of the number of citations, along with the number of those citations which have the full-text available, broken out by:
      • Total number documents for that organization
      • Number of documents which are Unclassified vs. Classified
      • Number of documents which are Unlimited vs. Limited
      • Yearly submission rate
slide39

Other Efforts

Citations

Collection Analysis

Full-Text

Total Collection

Unlimited & Limited Documents

Unclassified & Classified Documents

Yearly Submission Rate

(based on Report Date)

slide40

Other Efforts

  • Other Support to:
    • National Security Agency (NSA), Tactical SIGINT Technology Program Management Office
    • Defense Advanced Research Projects Agency (DARPA) Library
slide41

TR Submitting Resources

“Submitting Documents” Web Page

http://www.dtic.mil/dtic/submit/

slide42

TR Submitting Resources

“SBIR/STTR TR Submission Toolkit” Web Page

http://www.dtic.mil/dtic/submit/electronic/sbirtoolkit.html

tr submitting resources
TR Submitting Resources

http://www.dtic.mil/dtic/submit/howtosubmit/howtosubmit.html

slide44

TR Submitting Resources

“Tutorial and Other Guidance for Submitting Documents to DTIC” Web Page

http://www.dtic.mil/dtic/submit/guidance/tutorialsandotherguidance.html

slide45

TR Submitting Resources

“Tutorial and Other Guidance for Submitting Documents to DTIC” Web Page

http://www.dtic.mil/dtic/submit/guidance/tutorialsandotherguidance.html

point of contact
Point of Contact

Shari Pitts

Information Collection Division

703-767-9001

spitts@dtic.mil

information collections division
Information Collections Division

Research Summary

Julia Foscue

agenda
Agenda
  • History
  • Current Information
  • New Activities
  • Tutorials & Guides
  • Statistics
  • Searching
history
History
  • Began in 1965 as Work Unit Information System
  • (WUIS)
  • Mandatory RDT&E progress reports -- DD Form 1498
  • Purpose -- DoD management tool
  • Expand access to contractors and others
  • Name changes -- TEAMS, Research Summaries
research summaries
Research Summaries
  • Full-text summaries of research (ongoing & completed)
  • Most records are UNCLASSIFIED and LIMITED
  • Full range of scientific and technical subjects
  • Helps DoD coordinate programs and eliminate
  • unnecessary duplication
  • Provides latest on current research
  • Updated daily
who can use rs information
Who can use RS Information?

Contractors (both Industry and Academia) -- to identify DoD

research and technology efforts; obtain points of contact.

Contributors -- to track their organization’s projects.

DoD Researchers -- to coordinate research and avoid

unnecessary duplication.

DoD Managers -- to observe funding in specific technologies

and locations; make budget decisions.

Warfighters -- use capabilities resulting from DoD research

and technology efforts.

new activities
New Activities

AF Flight Test Center

Edwards AFB, CA

Nuclear Weapons Center Kirtland AFB, NM

tutorials guides
Tutorials & Guides
  • Data Dictionary
  • STINT User Guide
  • Research Summary Brochure
data dictionary example
Data Dictionary Example

ELEMENT NAME: Distribution Code

ELEMENT NUMBER: 18

MNEMONIC(S) : DC

DEFINITION: The code that corresponds to the organizations for which the availability and distribution of the work unit record are not restricted. .This is a Critical Control field that requires correct input or record will reject and be identified as a Type 1 (Catastrophic) error.

INPUT : 1A

OUTPUT : 67AN

VALUES : A, B, C, D, E or X

EDITS: Identify as a Type 1 (Catastrophic) error if element is not one of the values above or if it is blank.

Identify as a Type 1 (Catastrophic) error if the Distribution Reason does not contain a valid value.

Identify as a Type 1 (Catastrophic) error if element contains an "A" and the Distribution Reason does not contain "PB".

Identify as a Type 1 (Catastrophic) error if the maximum size exceeds 1 character. Value will be removed.

ELEMENT DESCRIPTION: The entry must be one of the following codes:

A = Distribution Unlimited

B = U.S. Federal Government Access Only

C = U.S. Federal Government Agencies and their Contractors only

D = DoD and DoD Contractors Only

E = DoD Access Only

X = Agencies & Individuals or Enterprises authorized by DODD5230.25

This element is Searchable.

statistics
Statistics
  • Total records – 313,600

- 5,266 are CLASSIFIED (on SIPRNET)

  • Active records – 24,433
  • Distribution A, Public Release – 30,239
  • Added between 3 to 4 thousand records

per year (Jan ’05 – Dec ’08)

answers to questions

What work is being done in

Technology X?

Who is doing it and who knows more about the research or technology?

When will the work be done?

Where is it being done?

How much is it costing?

Answers to Questions
searching for answers

Technology X

“Multispectral coatings”

Searching for Answers

Optional Search Parameters

Status of Effort

Date of Summary

results

Save the Search

Order Bibliography

Results
schedule a search
Schedule a Search

Search Control

Number 82859

Choose Biweekly,

Monthly, or Quarterly

points of contact
Points of Contact

Julia Foscue James Bossett

RS Team RS Team

703-767-8031 703-767-9000

jfoscue@dtic.mil jbossett@dtic.mil

slide64

Information Collection Update

Discovering DTIC’s Special Collections,

Accessing DTIC’s Unique Information

Dave Hyman

dtic s special collections
DTIC’s Special Collections
  • Two Unique Information Resources Worth Discovering:
  • Independent Research & Development
  • (IR&D)
  • Defense Technology Transfer (T2)
  • Information System (DTTIS)
dtic s special collections66
DTIC’s Special Collections
  • Independent Research & Development (IR&D)
  • Industry Science & Engineering (S&E) information,
  • performed by Defense contractors, of “potential interest”
  • to DoD
  • Unique collection, nothing comparable
  • Used to understand Industry R&D efforts, reduce
  • DoD R&D redundancy
  • Unclassified, limited; Distribution B; Access Agreement
  • Proprietary
dtic s special collections67
DTIC’s Special Collections
  • Independent Research & Development (IR&D)
  • Data ownership remains with submitter
  • Will migrate to DTIC Online Access
  • Controlled
  • Cross collection searches
  • Scheduled Search (“Push” system)
dtic s special collections68
DTIC’s Special Collections
  • Independent Research & Development (IR&D)
  • Records: +173K total, FY08 +450
    • List of qualifying citations
    • Full-text documents
    • PDFs of submissions
  • Proprietary
dtic s special collections69
DTIC’s Special Collections
  • Independent Research & Development (IR&D)
  • DoD IR&D Program reinvigorated
    • Technical Coordination Group (TCG)
  • DoDTechipedia presence
    • Blog: https://www.dodtechipedia.mil/dodwiki/x/vwEZAQ
  • IR&D Program on Web:NOTProprietary
dtic s special collections70
DTIC’s Special Collections
  • Independent Research & Development (IR&D)
  • IR&D “Conference”
    • Half day of 10th Annual Science & Engineering

Technology Conf / DoD Tech Exposition

    • Charleston, SC; 21- 23 April 2009
    • http://www.ndia.org/meetings/9720
  • DDR&E, Military Services, Industry
dtic s special collections71
DTIC’s Special Collections

IR&D Program Web Site

http://www.dtic.mil/ird/

dtic s special collections72
DTIC’s Special Collections

Defense T2 Information System (DTTIS)

  • DTIC-hosted, for use by DoD T2 community
  • Only aggregation of DoD T2 info
  • Valuable T2 Program tool
  • CAC-enabled
  • Proprietary
dtic s special collections73
DTIC’s Special Collections

Defense T2 Information System (DTTIS)

  • Information from Services about their T2

agreements (CRADAs, EPAs, PLAs)*

  • Demographic Reporting, Full-text Search
  • While agreement is open it is proprietary
  • Information is proprietary for 5 yrs after

agreement is closed

* CRADA – Cooperative Research and Development Agreement

EPA – Educational Partnership Agreement

PLA – Patent License Agreement

dtic s special collections74
DTIC’s Special Collections

Dave Hyman

DTIC Special Collections Team

Information Collection Division

703-767-9039 DSN 427

dhyman@dtic.mil

IR&D:

http://www.dtic.mil/ird/

DTTIS:

http://www.dtic.mil/dtic/stresources/desresources/dticCollections/dttis_desc.html