1 / 9

Business correspondence

Business correspondence. Beginnings, middles, and endings. What is often in a FIRST paragraph?. Making a connection (less common, optional) Getting to the point. Useful language for getting to the point. I’m writing in response to job posting #31933.

Download Presentation

Business correspondence

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.


Presentation Transcript

  1. Business correspondence Beginnings, middles, and endings

  2. What is often in a FIRST paragraph? • Making a connection (less common, optional) • Getting to the point

  3. Useful language for getting to the point • I’m writing in response to job posting #31933. • I would like to be considered for the position of _____________, advertised in the Edmonton Journal, January 9th, 2012. • I’m writing to [confirm, request, apologize for, inquire about, complain about, etc.]... • I’m writing to see if we can... • Carol Land has asked me to contact you regarding... • With reference to our conversation yesterday, [could you, I would be glad to, unfortunately, I am not able to, I am enclosing, I am arranging, etc.] • As requested, I am [enclosing, arranging]... • In response to [your letter, your request, the announcement sent out on Dec. 13, the recommendations from our last meeting, etc.], I am [arranging, enclosing, sending]...

  4. What is generally found in MIDDLE paragraphs? • Supporting details, arguments, etc. • Follow the same writing conventions as in essays (e.g., a logical method of organization, transitions, connections, topic sentences and supporting details)

  5. What is found in FINAL paragraphs? • A request for action (what you want them to do as a result of the letter) • A statement indicating you recognize/regret the inconvenience of the request (if relevant) • Invitation to contact you if necessary • An expression of appreciation • Salutation (Formal: sincerely, yours truly, regards,)

  6. Language for requesting action • If you are interested in this offer, please... • Please let me know what works best for you. • Let me know how/where/when/if… Less direct: • When you let me know which time works best for you, I will... • Once you get back to me on this, I will…

  7. Language for expressing regret • So sorry for these last minute changes. • Again, I apologize for the late notice. • I realize that this is late notice, but… • Unfortunately, we are not able to…; however,… • I’m so sorry that we cannot offer you a one-month leave of absence over the Christmas holidays as you requested. However,

  8. Language offering further contact

  9. Language expressing appreciation • Informal: Thanks/Thank you (as the closing). • Thank you for your help on this project. • Thank you for your invitation. • Thank you for considering my application. • I appreciate your input on this project. • We’re looking forward to your in-service. • Thank you for rearranging your schedule to make it possible to….

More Related