Microsoft PowerPoint Level One

1. Microsoft PowerPointLevel One Presented by Merrilee Shopland Media Graphics Specialist Professional Development & Evaluation Programs

2. Goal of Workshop • Introduce the functions and tools of PowerPoint and have you produce: • One presentation using the AutoContent Wizard • One presentation using a Design Template

3. What is PowerPoint? • A presentation graphics application • Handles Text • Outlining • Drawing tools • Graphing tools • Insert Clip Art, Photos, Video or Audio (from PowerPoint or from other graphics programs)

4. What you can make with PowerPoint • Presentations • Slides • Overheads • Handouts • Speaker's Notes • Outlines • Website • Graphics

5. What participants should know: • Click left button • Click right button for Shortcut Menus • Center button not used • Double-click activates an “open” or “select” command • “Dragging” an object repositions an object or selects several objects

6. Major Elements of the PowerPoint Window • Menu Bar • Toolbars • Status bar • Scroll bars • Work area

7. PowerPoint Views • Normal View • Outline View • Slide Sorter View • Slide Show View

8. Commands • Commands are grouped in Menus • Some commands perform actions immediately; others display a dialog box that allows you to select options • Shortcut Menus are activated when you point to an object, click right mouse button. • (To cancel: click outside menu box or hit ESC button - top left keyboard button.)

9. When Opening PowerPoint • Four Choices • AutoContent Wizard - Quick & Easy Prompts • Design Template - Let’s you choose from pre-designed templates • Blank Presentation – No predefined colors or graphics • An Existing Presentation – Once you’ve completed a PowerPoint presentation it will appear in the scroll box.

10. Using Wizards PowerPoint allows beginning users to make presentations quickly and easily using a guided approach - called Wizards. Just answer questions as they appear.

11. Use AutoContent Wizard to create a presentation. • Go up to the File Menu and Select “New” • Select AutoContent Wizard option • Wizard will prompt you to • make a title slide • choose a presentation category • with suggestions • Type in your ideas over sample text in outline • Switch to Slide View to see your slides

12. Refine your presentation • You can edit your text in Outline View • rearrange slides, • move quickly to a particular slide, • get an overview of the entire presentation Views

13. Refine your presentation • Change text colors, sizes in Normal View– • use clicking and dragging to select text blocks or sections • click buttons on Tool Bar for selecting colors & alternate font sizes. Views

14. Refine your presentation • Change order of slide presentation and transitions in Slide Sorter View • use clicking and dragging to select slides and drag groups to different orders • Double-click on a slide in Slide Sorter View to immediately view it in Slide View. Views

15. Refine your presentation • Special Effects: • Add graphics, video, or sound by going to the “Insert” menu on the Toobar • Add Slide Transitions by right clicking on the mouse (Make sure text box is not selected). • Alter your slide layout or design by right clicking on the mouse

16. Preview your presentationon-screen • Click "Slide Show" button at bottom • Click Mouse button to advance manually (arrow buttons on keyboard also work). • Push "ESC" button to exit to view selected

17. The Drawing Tools • The Drawing Toolbar allows you to draw and manipulate: • Lines, Shapes, Arrows, etc • Insert Pictures, Charts, Graphs, Clip Art, and WordArt • Apply color • Add a 3rd Dimension

18. Creating a New Presentation • Go to the “File” Menu and click “New” • Choose “Design Templates” on Task Pane located on the right side of the page • Right Click on “Slide Layout” & choose a title slide from option on the Task Pane

19. Creating a New Presentation • Click into the place holder on top of “Click to add title” and enter the title of your talk • On the Menu bar, select Insert and click New Slide. Type what you want to say. • Repeat this process until your presentation is finished.

20. Inserting Text • Click on the outline tab • Click the slide icon you want the outline text to appear after. • On the Insert menu, click “Slides from Outline.” • Go to the folder where you've stored the document whose text you want to use. • Double-click the document to insert the text. ( I found .rtf format worked better than .doc)

21. Inserting Graphics • On the Drawingtoolbar, click Insert Picture From File. • Locate the folder that contains the picture that you want to insert, then click the picture file. • Do one of the following: • To embed the picture, click Insert.

22. Inserting Audio or Video • On the Insert menu, point to Movies and Sounds, and then do one of the following: Either click on Sound From File or Movie From File • Click Sound from File, locate the folder that contains the file, and then double-click the file you want.

23. Save Your Document • On the Menu bar select “File” and select “Save” in the dialog box. • Any PowerPoint presentation will have the extension of .ppt on the end of the name.

24. You Can Print • Slides • Use transparency to make Overheads • Speaker Notes • Prints one slide per page with notes • Handouts • These are miniature versions of the slides • Choose how many miniature slides per page when you go to print. • Outline You can print in grayscale, color or black and white

25. Contact Info Merrilee Shopland HBC, Bldg. A, 606.2 223-7885 merrilee@austincc.edu