Administrative Review

1. Administrative Review

2. Reinvention Goals • The Healthy, Hunger-Free Kids Act of 2010 calls for a more effective and efficient review process: Consolidate the Administrative Review processes • Incorporate school breakfast, the new meal pattern and dietary specifications, and the 6-cent performance-based reimbursement • Implement a 3-year review cycle • Provide for offsite monitoring approaches • Provide effective training and ongoing technical assistance

3. New Administrative Review Structure • 5 Monitoring Sections • Access and Reimbursement (PS1) • Nutritional Quality/Meal Pattern (PS2) • Resource Management (General Area) • General Program Compliance (General Areas) • Other Federal Program Reviews (General Areas) • Several Modules within each Section • Pre-Visit and On-Site Visit Materials

4. New Administrative Review Areas

5. New Administrative Review Areas

6. Meal Access and Reimbursement Overview

7. Most Notable Changes(Certification and Benefit Issuance) Free and Reduced Eligibility Review: SFA LEVEL Two Part Review Process: Off-Site Assessment Tool On-Site Assessment Tool SFA Level Sample of All F&RP Eligible Students at SFA

8. Verification Administrative Review Performance Standard 1 General Area • Certification & Benefit Issuance • Verified Application Included • Verification Process Accuracy • Verification Reporting • Verified Application Sample

9. Most Notable Changes(Verification) Free and Reduced Eligibility Review: SFA LEVEL Two Part Review Process: Off-Site Assessment Tool On-Site Assessment Tool SFA Level Sample of Verified Applications General Areas Section: No Fiscal Action **unless verified application is part of Certification/Benefit Issuance Review

10. Meal Access and Reimbursement Summary • No longer limited to selected sites • Encourage use of a statically valid sample selected from benefit issuance list(s) across all SFA sites or a review of all applications

11. Meal Pattern & Nutritional Quality • Meal Components & Quantities • Offer versus Serve • Dietary Specs & Nutrient Analysis

12. Performance Standard 2 Performance Standard 1 Meal Components Critical Areas Administrative Review OVS Performance Standard 2 General Areas Dietary Specifications

13. Pre-Visit Review Procedures

14. Dietary Specs/Nutrient Analysis • Select school for nutrient analysis using risk-based site selection tool option that drives in-depth menu review to most at-risk site • An in-depth menu review for site deemed highest at risk by tool • In-depth menu review options include a nutrient analysis or a application of a dietary assessment tool which may or may not result in a nutrient analysis

15. Meal Pattern & Nutritional Quality: Summary of New Approach • Meal components and quantities assessed at all reviewed sites • Menu/production record review • Meal observation • Evaluate Offer vs. Serve implementation • Nutrient analysis for each menu type only required at high-risk sites

16. Resource Management • SFAs will complete pre-visit questions on the following resource management elements: • Maintenance of the Nonprofit School Food Service Account • Paid lunch equity • Revenue from Non-program foods • Indirect costs • USDA Foods

17. Resource Management – Review Process ≥3 risk on off-site assessment will determine comprehensive review SFA Off-Site Assessment State Agency Risk Assessment Review Approach Technical Assistance & Corrective Action Comprehensive Review

18. Resource Management: Summary of New Approach • A pre-visit risk indicator will indicate which SFA’s need a more comprehensive review of: • Resource Management • Nonprofit School Food Service Account • Paid Lunch Equity • Revenue from Non-program Foods • Indirect Costs • USDA Foods • Documentation will be required to be sent to the SA by the SFA prior to the Administrative Review.

19. General Areas 9 Modules • Civil Rights • SFA On-Site Monitoring • Local Wellness Policy • Competitive Foods • Water • Food Safety • SBP and SFSP Outreach • Reporting and Recordkeeping

20. Overview of General Program Compliance • CRE Approach (Previous) • Monitored on-site during the course of the review OR • Not part of the CRE process • New Approach • Mix of off-site and on-site responsibilities • Some exclusively off-site/Some exclusively on-site • Some reviews with a combination of both

21. General Program Compliance: Summary of New Approach • Civil Rights – Pre-visit questionnaire and on-site • SFA On-site Monitoring – Off-site and On-site • Local Wellness Policy – Pre-visit questionnaire/off-site/compliance through technical assistance • Competitive Foods – On-site day of review/FMNV availability/ More restrictive monitoring allowed • Water – On Site only • Food Safety – Pre-visit review and on-site • SBP&SFSP Outreach – Pre-visit questionnaire • Reporting & Recordkeeping – Off site • Procurement – Stand alone

22. Other Federal Program Reviews 4 Modules • Afterschool Care Snack Program • Seamless Summer Option • Fresh Fruit and Vegetable Program • Special Milk Program

23. Afterschool Snacks

24. Seamless Summer • Off-Site and On-site Activities • Conducted in summer before or after administrative review (this has not changed)

25. Fresh Fruit and Vegetable Program • If the SFA operates the FFVP, the Program must be reviewed. • SA reviewer will observe an FFVP service for at least one site and validate one months claim. • Claim validation could be completed off-site from the SA office.

26. Special Milk Program • State Agency will evaluate on an Administrative Review

27. Post Review Procedures • Administrative Review Exit Conference • Administrative Review Report (i.e. Notification Letter of Review Results) • Documented Corrective Action