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SPICOSA TRAINING VIRTUAL WORKSHOP Identification of Training Needs of Coastal Professionals in Europe Monday 14th January 2008 1-3pm (GMT). TRAIN-SEA-COAST AND OTHER APPROACHES TO ASSESSING NEEDS Stella Maris Vallejo, Consultant, IH Cantabria.

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SPICOSA TRAINING VIRTUAL WORKSHOPIdentification of Training Needs of Coastal Professionals in EuropeMonday 14th January 2008 1-3pm (GMT)

TRAIN-SEA-COAST AND OTHER APPROACHES

TO ASSESSING NEEDS

Stella Maris Vallejo, Consultant, IH Cantabria

NOTE: This presentation is based on materials prepared for the forthcoming

Indicative Plan of Action (PoA) on Capacity Building for Integrated Coastal

Zone Management in Europe. All sources are in the public domain and are

easily accesible by Internet. Key references are provided.

content of the presentation
INTRODUCTION

THE PREMISE: MAJOR STEPS IN CAPACITY BUILDING

METHODOLOGIES, APPROACHES, AND EXPERIENCES

KEY REFERENCES

CONTENT OF THE PRESENTATION
introduction
The purpose of this presentation is to familiarize the reader with a few methodologies, approches and experiences in needs analysis and capacity building

The reader will be able to compare approaches and extract experiences from different parts of the world, since the concepts of TNA and Capacity Building transcends boundaries and show many commonalities in their application

The presentation includes the review of one methodology at the international level; one training course on needs assessment, and one case study of capacity needs assessment in integrated coastal management in the Western Indian Ocean (WIO) region

A suite of easy-access reference materials (all from public sources) are included for further consultation

INTRODUCTION
the premise major steps in capacity building
TRAINING NEEDS ASSESSMENTS IN ISOLATION ARE NOT SUFFICIENT AND MAY NOT REFLECT THE REAL CONDITIONS AND OPPORTUNITIES ON SITE

A KEY STEP IN CAPACITY BUILDING IS TO PERFORM A CAPACITY ASSESSMENT PLUS A NEEDS ASSESSMENT WHICH WILL PROVIDE A REALISTIC BASIS TO ANY CB INTERVENTION

CAPACITY ASSESSMENT

(existing capabilities & gaps

A REALISTIC CAPACITY

BUILDING APPROACH

+=

NEEDS ASSESSMENT

(at the individual & institutional levels)

PLAN OF ACTION ON

CAPACITY BUILDING

INTERVENTIONS

AT DIFFERENT LEVELS

THE PREMISE: MAJOR STEPS IN CAPACITY BUILDING
methodologies approaches and experiences
XMETHODOLOGIES, APPROACHESAND EXPERIENCES

UN Division for

Ocean Affairs and

the La wof the Sea

TRAIN-SEA-COAST

Programme

National Oceanic

and Atmospheric

Administration

NOAA Coastal Services

Center

NEEDS ASSESSMENT

TRAINING

On-line Learning Module

WIOMSA* – Coastal

Resources Center,

University of Rhode Island

A CAPACITY NEEDS

ASSESSMENT

* WIOMSA Western Indian Ocean Marine Science Association

un division for ocean affairs and the law of the sea the train sea coast programme 1993
The TRAIN-X methodology, used by the TSC Programme and by various other training programmes in the UN system, is based on the systems approach.

It consists of three principal activities: 1) Analysis of Training Needs; 2) Development of Training; and 3) Evaluation of Training; with feedback between them.

UN Division for Ocean Affairs and the Law of the Sea THE TRAIN-SEA-COAST PROGRAMME (1993>)
train sea coast programme analysis of training needs
xTRAIN-SEA-COAST PROGRAMMEANALYSIS OF TRAINING NEEDS

PROBLEM ANALYSIS

JOB ANALYSIS

POPULATION ANALYSIS

Determines if training is

the appropriate vehicle

to solve a problem,

and if so, how to do it

.

Sample questions:

- What exactly is the

problem that training

is expected to solve?

- What causes it?

- What could be

the training solution?

Gather information on

how, where and with

what information a job

is done in order to define

the skills, knowledge and

attitudes (S/K/A) required

for good job performance

Standards of job

performance are defined

which will later enable to

evaluate whether the

training was effective at

the job performance level

Determine what the

individuals to be trained

(the target population)

already know, and in

turn, which S/K/A

requirements is to be

developed.

Gather information on

the trainees' social and

cultural background,

and their preferred

modes of learning to

guide the choice of

training strategies.

train sea coast programme analysis of training needs1
In the TRAIN-X methodology, analysis of training needs (TNA) is considered as the foundation of any course development initiative

If any mistake is made during the TNA, it will impinge in the other 6 course development phases that follow. Corrections should be made before advancing in the course development process

Though the methodology is labor-intensive, the results are proven excellent

The TRAIN-X methodology, is used by the Train.Sea-Coast Programme and other UN training programmes in more than 100 countries worldwide. This methodology ensures that the highest pedagogical and technical standards are attained. Train-X international standards are considered a seal of quality and effectiveness in the development, delivery and adaptation of high quality training courses

People trained using this methodology vary from e.g. traffic air controllers to coastal managers, to personnel in postal services

TRAIN-SEA-COAST PROGRAMMEANALYSIS OF TRAINING NEEDS
noaa coastal services center needs assessment training on line learning module updated july 2007
The purpose of this on-line learning module is to familiarize the user with the terminology, tools, and methods of needs assessments

The training modules cover the following objectives:

Discuss what a needs assessment is and when and why to conduct one

Identify the steps in planning a needs assessment

Demonstrate how to characterize an audience

Select an appropriate method for data collection

Understand how to use questions appropriately

Identify considerations for analyzing and managing data

List the benefits of conducting a needs assessment

NOAA COASTAL SERVICES CENTERNEEDS ASSESSMENT TRAININGON-LINE LEARNING MODULE (UPDATED JULY 2007)
key feature the 12 steps in a needs assessment
Conducting a needs assessment is a twelve-step process encompassing planning, data gathering, and analysis

Confirm the Issues and Audience

Establish the Planning Team

Establish the Goals and Objectives

Characterize Your Audience

Conduct Information and Literature Search

Select Your Data Collection Methods

Determine Your Sampling Scheme

Design and Pilot the Collection Instrument

Gather and Report Data

Analyze Data

Manage Data

Synthesize Data and Create Report

KEY FEATURE: THE 12 STEPS IN A NEEDS ASSESSMENT
noaa coastal services center needs assessment training on line learning module
From an instructional design perspective, this is an excellent learning module

The subject content is easy to follow and to understand; it has an enormous value both for the begginers as much as for the training specialists

It provides an abundant suite of links and references for those who are interested to further learn on TNA or apply this tool within the training component of specific projects

NOAA COASTAL SERVICES CENTERNEEDS ASSESSMENT TRAININGON-LINE LEARNING MODULE
slide12
The purpose of this needs assessment was to:

Catalog on-going coastal management capacity-building activities and training

Identify gaps in skills, knowledge and attitudes of ICM practitioners

Identify potential partner institutions at the national and regional level

Present a broad framework for increasing coastal management capacity in the WIO region

WIOMSA – COASTAL RESOURCES CENTER, UNIVERSITY OF RHODE ISLANDA CAPACITY NEEDS ASSESSMENT JANUARY-SEPTEMBER 2000
methodology
Review of ICM literature on the ICM capacity-building efforts and initiatives in the WIO

At each site, the team conducted interviews with key informants (Individual practitioners and donors)

At each site, the team held mini-workshops for prospective course participants

At the site visits, interviews and workshops, the core competency matrix was used to measure capacity of the individuals

The team used an individual survey to measure individual capacity. Survey respondents rated themselves according to how they perceived their skills in the four core competency areas, namely, project program management, professional skills, ICM practice and technical background

Government offices, NGOs and academic institutions were also provided with copies of the survey to distribute to the target audience. In total, over 100 surveys were distributed in the region and 75 surveys returned.

One-day workshops were conducted in Kenya,Tanzania and Mozambique. This training reached 40 practitioners in the region.

METHODOLOGY
findings of the needs analysis
Existing Capacity

Training backgrounds and years of experince in the field

Core competencies

Areas to Enhance

Priority Training Areas

Project and ecosystems evaluation

Integration of sectors

Communication

Community participation

Valuation of resources

Current Sources for Training of Practititoners

Options for Delivering Training in the Region

A two-week course held in one host country

One-week training in each country

One-tear learning by doing, sandwich course(meeting for a week at a time for 4-5 occasions)

Non-training Methods for Capacity Building

Challenges in Course Implementation

FINDINGS OF THE NEEDS ANALYSIS
training recommended
Basic introductory short courses and longer degree courses should be continued

Short courses of an advanced and specialized nature

Learning by doing courses

Strengthening dissemination of capacity-building opportunities

TRAINING RECOMMENDED
wiomsa coastal resources center university of rhode island a capacity needs assessment
This case study provides:

An excellent example of TNA at the regional level

The application of a methodology suited to the objectives of the assessment

A demonstration of the linkages between TNA and human capacity assessment

Good lessons learned and well documented

Clear explanations of the process followed, findings, and recommendations

WIOMSA – COASTAL RESOURCES CENTER, UNIVERSITY OF RHODE ISLANDA CAPACITY NEEDS ASSESSMENT
key references
TRAIN-SEA-COAST PROGRAMME

Analysis of Training Needs

http://www.un.org/Depts/los/TSC_new/TSC_about.pdf

NOAA Coastal Services Center

Needs Assessment Training - On-line Learning Module

http://www.csc.noaa.gov/needs/

WIOMSA – Coastal Resources Center, University of Rhode Island

A Capacity Needs Assessment

http://wwwcrc.uri.edu/download/WIO_0052.PDF

Abundant Documentation and Material on Capacity Building

http://www.capacity.undp.org

KEY REFERENCES