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How To Change Name In Share Certificate | Your Door Step

To change your name in a share certificate, submit a written request to the companyu2019s registrar along with the original share certificate, a copy of the name change gazette, identity proof with the new name, and supporting documents like a marriage certificate or affidavit. The registrar will verify the details and issue a new certificate with the updated name. Dematerialising the shares after the update is recommended for easier management.

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How To Change Name In Share Certificate | Your Door Step

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  1. A Complete Guide on How To Change Name In Share Certificate A share certificate is a legal document that proves ownership of shares in a company. If you’ve recently changed your name due to marriage, divorce, or legal reasons, it’s crucial to update this change across all your official documents — including your share certificates. In this blog, we’ll walk you through the step-by-step process of how to change your name in a share certificate. Why Is It Important To Update Your Name in Share Certificate? Updating your name in your share certificate is essential to: ● Maintain accurate records with the company and registrar. ● Avoid complications during the sale or transfer of shares. ● Ensure your dividends and other benefits reach the correct individual. ● Prevent disputes in case of inheritance or legal proceedings.

  2. Common Reasons For Name Change In Share Certificate ● Marriage (adopting spouse’s surname) ● Divorce (reverting to maiden name) ● Spelling correction ● Change in name by affidavit/gazette notification ● Adoption or religious reasons Documents Required For Name Change in Share Certificate To initiate the name change process, you need to submit the following documents: 1. Application Letter addressed to the company’s registrar and transfer agent (RTA). 2. Duly Filled Name Change Form (if applicable). 3. Original Share Certificates for endorsement. 4. Self-attested ID Proof (PAN card, Aadhaar card, etc.). 5. Self-attested Address Proof. 6. Attested Copy of Gazette Notification (for legal name change). 7. Marriage Certificate (in case of name change after marriage). 8. Divorce Decree (if reverting to maiden name). 9. Affidavit for Name Change, if required. Step-by-Step Process To Change Name In Share Certificate Step 1: Collect and Verify Documents Ensure all the required documents (mentioned above) are complete and self-attested.

  3. Step 2: Draft a Request Letter Write an application to the company’s RTA mentioning the reason for your name change and requesting them to update your records. Step 3: Submit Application To RTA Send the request letter along with the original share certificates and supporting documents to the company's registrar and transfer agent via post or courier. Step 4: Verification and Processing The RTA will verify your documents and, if found satisfactory, process the name change in their records. Step 5: Receive Updated Share Certificate Once processed, you’ll receive the updated share certificate or an endorsement on the existing certificate reflecting your new name Contacting the Company or Registrar Each company may have a different RTA (such as Karvy, Link Intime, or Fintech). You can check the company's investor relations page or your old share certificate to identify and contact the right registrar. Points To Remember ● Always keep a copy of all submitted documents for your records. ● Ensure your signature matches the one on record with the company. ● If shares are held in demat form, the name change should be first done with the depository participant (DP). Final Thoughts Changing your name in a share certificate may seem like a tedious task, but with the right documents and process, it becomes manageable. Make sure to notify all relevant authorities and institutions about your new name to maintain consistency across all your legal and financial records.

  4. If you need help with preparing affidavits, gazette publication, or navigating the name change process, feel free to reach out. We offer end-to-end assistance for all legal name change procedures.

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