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Library Disaster: Preparedness & Recovery

Library Disaster: Preparedness & Recovery An Overview by: Darcel A. Bryant, AHIP Associate Librarian Howard University Washington, DC 20059 Goals Encourage every library to develop a disaster plan Help libraries minimize the impact of a disaster

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Library Disaster: Preparedness & Recovery

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  1. Library Disaster:Preparedness & Recovery An Overview by: Darcel A. Bryant, AHIP Associate Librarian Howard University Washington, DC 20059

  2. Goals • Encourage every library to develop a disaster plan • Help libraries minimize the impact of a disaster • Provide information to restore collections and services in an optimum time

  3. Kinds of Disasters Natural Disasters include: • Earthquake • Fire • Flood • Hurricane

  4. Natural Disasters have caused: • Damage to library collections and buildings • Harm to staff and users • Disruption to library services Xavier University Library - Louisiana Pass Christian Library - Mississippi Go to: http://www.xula.edu/institutional-advancement/RecoveryPhotos.html http://www.harrison.lib.ms/hurricane/hurr_katrina_pc(ss).htm or http://www.folusa.org/html/Katrinams.html FOR MORE INFO...

  5. Libraries affected by Disasters MA 1998 Flood Boston Public Library CA 1998 Flood Stanford University Library CA 1994 Earthquake California State University Northridge Delmar T. Oviatt Library CO 1997 Rain Storm Flood Colorado State University Morgan Library LA MS 2005 Hurricane Gulf Coast Libraries The damages and lessons learned for each library follows:

  6. 1994 California Earthquake Northridge, CA California State University Delmar T. Oviatt Library • Damage: Structural damage to building. • Lessons Learned: Maintain shelving to meet latest standards. Record the arrangement of the library collections. Go to: http://library.csun.edu/mfinley/quake.htmlor http://www.access.gpo.gov/su_docs/fdlp/pubs/proceedings/99pro31.html FOR MORE INFO...

  7. 1997 Colorado Flood Morgan Library Colorado State University Fort Collins, CO • Damage: water damage to materials and offices. • Lessons learned: Include restoration of library services (incl. reference, circulation, ILL) in your disaster plan. Go to: http://lib.colostate.edu/develop/overview.htmlor http://www.access.gpo.gov/su_docs/fdlp/pubs/proceedings/99pro31.html FOR MORE INFO...

  8. 1998 California Flood Meyer & Music Libraries Stanford University Stanford CA • Damage: water damage to collections (incl. GPO Docs., LP records, microfiche and books). • Lessons Learned: encourage and support collection emergency planning. Update your disaster plan and include staff training. Go to:http://www-sul.stanford.edu/flood/plan.htmlor http://www.access.gpo.gov/su_docs/fdlp/pubs/proceedings/99pro31.html FOR MORE INFO...

  9. 1998 Boston Flood Boston Public Library Boston, MA • Damage: water damage to materials (incl. GPO docs., microfiche and maps). • Lessons Learned: Include a chain of command in your plan. Assign responsibility for each aspect of the recovery process. Go to: http//www.access.gpo.gov/su_docs/fdlp/pubs/proceedings/99pro30.html or http://www.bpl.org/guides/mckim.htm FOR MORE INFO...

  10. 2005 Gulf Coast Hurricane Libraries in New Orleans & Mississippi Include: -Dillard Univ. Library -Loyola Univ.Library -LSU Health Sciences Center -McNeese State Univ. Library-Mississippi State Univ. Library -Southern Univ. Library -U of Southern Miss. Library -Xavier Univ. Library Tulane University Library • Damage: water damage to collections, equipment and buildings. Go to: http://www.ala.org/ala/cro/Katrina/katrinadamage.htmor the Libraries Web page FOR MORE INFO...

  11. Process for developing a plan • Establish a disaster committee to develop rules and procedures. • Get staff involved in planning, preparedness, and recovery. • Maintain a record of the floor plans and the arrangement of collections. FOR MORE INFO... See handout- A selected bibliography of disaster planning, preparedness and recovery

  12. Benefits of having a disaster plan • Provides staff with clear procedures to follow • Makes your library safe • Minimizes damage • Prevents panic during and after a disaster FOR MORE INFO... See handout- List of libraries and universities with disaster plans

  13. Summary • Disaster can happen to any library • Be ready for a disaster • Layout a plan of what needs to be done when a disaster strikes • Train staff how the disaster plan operates • Review, revise and rehearse your plan regularly

  14. References • American Library Association. Library Damage Report: 2000http://www.ala.org • Amigos Library Services, Inc. A Disaster Plan for Libraries and Archives: 2000.http://www.amigos.org/disasterplan • Stanford University Libraries. Preservation Department. CoOl: Conservation Onlinehttp://palimpsest.stanford.edu • Federal Depository Library Program. Proceedings of the 9th Annual Federal Depository Library Conference: 2000. http://access.gpo.gov/su_docs.html

  15. Acknowledgments • Disaster Photos - www.stanford.edu - www.colostate.edu - www.csun.edu - www.bpl.org - www.htmllibrary.shutterfly.com - www.xula.edu - www.folusa.org • Howard University Louis Stokes Health Sciences Library • Larry S. Ellis, Director • Marlene Mahoney, Building Manager • Gary Goodman, SIGTECHS • Mariano Alexander, Technician I

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