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Creating Order from Chaos Using Technology to Help Yourself Get Organized A Technology Task Force Production Part 1. Digital Sidekicks: Getting Organized with a Handheld (PDA or Phone) The Basics of PIM PIM = Personal Information Management Calendar Contacts To Do list Notepad

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creating order from chaos

Creating Order from Chaos

Using Technology to Help Yourself Get Organized

A Technology Task Force Production

the basics of pim
The Basics of PIM
  • PIM = Personal Information Management
    • Calendar
    • Contacts
    • To Do list
    • Notepad

Palm OS Pocket PC Symbian

core handheld functions
Core Handheld Functions

Palm OS:

  • Calendar (Craig, palmOne Treo 600)
  • Contacts (Jim, palmOne Tungsten C)
  • MS-Office Documents (Jim, palmOne Tungsten C)
  • Email & Web (Craig, palmOne Treo 600)

Pocket PC (Alex, HP iPaq 4355):

  • Calendar
  • Contacts
  • No “Documents To Go” – Instead, Excel and Word
    • PowerPoint presenter can be added (
  • Email (with new Exchange Server, no need to sync)
other information
Other Information
  • Blackberry by RIM (
    • Excels at mobile email
    • Get from your cellular carrier
  • Places to find more information:
    • – generally PDA-centric
    • – lots of info (easy to get lost)
    • – every phone in existence
    • – summary of PDA news
    • Note: Some resources can be very biased
what to look for in a handheld
What to Look For in a Handheld
  • Should it be a phone or not?
    • Tough decision: one device or two?
  • What flavor of wireless do you need?
    • Bluetooth, Wi-Fi, both, or neither
  • Do you want/need a camera?
  • Look for an expansion slot
    • Useful for memory and/or accessories
  • Establish a budget and stick to it
    • If it’s your first handheld purchase, start simple
Why scan?

Saves physical space

Easier to organize

Easier to back up

Easier to distribute

Saves paper

What can you scan?

Anything flat

One or more pages

Up to A4 size on most scanners, some legal

Photos, magazines, journal articles, forms, newspapers, plaques, receipts, IDs, graded material, etc.

3 types of office scanners
3 Types of Office Scanners

High-speed duplex sheet-feed


Flatbed scanner + sheet feeder + copier/printer/fax

Flatbed scanner

+ sheet-feeder

Fujitsu fi-4120C

HP Scanjet 5550C

HP Officejet 6110




managing references
Managing References
  • Two main packages available for managing references
    • EndNote (
    • ProCite (
  • Both belong to the same company
    • Each has a large installed base, which is probably justifying their simultaneous existence
managing references22
Using EndNote or Procite you can:

Download search results from ABI/Inform and other services directly to a database

You (or your assistant) can also create additional records

Add additional fields to the database (for example, your own commentaries about a paper)

Format the references section according to each journal guideline

Many of the styles are automatically available

Import databases organized by other people

A quick way to become familiar with a new field and its must-see papers

Cite while you write (as you insert a record in your paper, the format of the reference and the reference section itself are automatically updated)

Works perfectly with MS-Word

Managing References
managing references endnote
Managing References - EndNote

A new toolbar can be added to

MS-Word handling the basic

reference tasks

web packages
Web Packages
  • A new crop of web-based reference management applications have appeared in the market recently
    • Biggest advantage: you have your references available wherever you go
    • RefWorks ( is available through UC Library System
    • The basic functionality is the same
      • I haven’t tested it personally yet but UC offers some tutorials and three-hour courses about how to use it