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Transport for London Supplier Diversity Stonewall Presentation Clive Saunders Equality & Inclusion Delivery Manager PowerPoint Presentation
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Transport for London Supplier Diversity Stonewall Presentation Clive Saunders Equality & Inclusion Delivery Manager. Background. London – a diverse city Women constitute more than half the population (50.5%) Disabled people make up about 20% of London’s population

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slide1
Transport for LondonSupplier Diversity Stonewall PresentationClive SaundersEquality & Inclusion Delivery Manager
background
Background
  • London – a diverse city
    • Women constitute more than half the population (50.5%)
    • Disabled people make up about 20% of London’s population
    • In 2006 BAME made up 33% of London’ Population
    • Age diversity is a major feature
    • 14 faiths are represented in the capital
    • It is estimated that up to 10% of the LGBT population live in London
  • High level commitment and leadership
  • Recognition that supplier diversity is is good for business
  • It is a legislative imperative
tfl s values
TfL’s Values
  • TfL has four values:
    • Leadership
    • Operational Excellence
    • Humanity
    • Service
  • These are built into the core competencies for all TfL staff
  • Equality and diversity is a core competence for all staff
tfl s vision and priorities
TfL’s vision and priorities

TfL's vision is to create a “A world class transport system that delivers the safe, reliable and efficient movement of people and goods that enhances London's economy, environment and social inclusion” (T2025)

  • The key strategic objectives identified to deliver the vision are:
    • Supporting economic development
    • Improving social inclusion
    • Tackling climate change
slide5

Key drivers for supplier diversity

  • UK Sustainable Procurement Strategy
  • High level commitment and leadership
  • GLA Group Responsible Procurement Policy
  • TfL – Supplier Diversity Framework
  • Legislative base

5

tfl s approach to supplier diversity
TfL’s approach to supplier diversity
  • Supplier diversity sits under the banner of responsibleprocurement within TfL
  • TfL’s framework for supplier diversity covers four key areas that suppliers bidding for a contract are required to address:
    • Equality Policy (Strategic Plan)
    • Diversity Training Plan
    • Supplier Diversity Plan
    • Communications Plan
  • Sexual orientation is one of the six key areas covered by our approach
equality policy strategic plan
Equality Policy (Strategic Plan)
  • Suppliers are required to prepare and submit to TfL a strategic plan for their organisations.
  • This should cover:
    • Equality Policy
    • Arrangements for monitoring and reviewing policy and its effectiveness
    • Steps taken to ensure suppliers apply similar policy
    • Alignment to legislation and codes of practice
    • Recruitment policies, procedures and practices
    • Arrangements with employment agencies etc.
    • Harassment and bullying policy and practice
diversity training plan
Diversity Training Plan
  • The plan should:
    • Set out the strategy and actions to be taken to ensure employees and contractors are trained in and understand equality and diversity issues
    • Sets out the training/learning and development that will be offered, to whom and when
    • Ensures sufficient resource and skill exists to develop required level of competence to deliver policy
    • Consider the training of local people and offering of work experience to those in education
supplier diversity plan
Supplier Diversity Plan
  • This is a plan that explains how the supplier will optimise supplier diversity and the participation of diverse suppliers in the supply chain. It should include:
    • Awareness of the diverse suppliers available to undertake the relevant work
    • Plan for how subcontractors will provide supplier diversity data
    • A commitment to conduct activity that will ensure diverse supplier involvement in works
    • Conduct of equality impact assessments on contracting arrangements
    • Identifying and engaging local suppliers
    • Ensuring diverse subcontractors are aware of opportunities
communications plan
Communications Plan
  • This is a plan which outlines the suppliers approach to managing internal and external relations and communications with local communities and relevant stakeholders
  • It should consider:
    • Proposed communication channels
    • Consultation with different community sectors
    • How feedback to local communities will be managed
    • Resources to be utilised to implement the plan
    • Methods for measuring and evaluating the effectiveness of communication activity
key elements of a smart plan
Key elements of a SMART plan
  • Equality and diversity objective – what is the supplier seeking to achieve
  • What progress has been made to date (baseline position)
  • Action/task – what action is the supplier going to do to ensure that objectives are met
  • When will this action happen – it is not enough to say that actions are ongoing
  • Person responsible – who will be responsible for this action
  • Resource - the resources (in whatever form) needed to take action and deliver outcome
  • Measure of success (outcome/KPI’s) – what will success look like
how is the process applied
How is the process applied?
  • Suppliers are provided with the E&D framework encapsulating the points made earlier in this presentation
  • Suppliers develop their action plan and submit
  • Suppliers submit action plan which is assessed on a pass/fail basis
  • Action plan becomes a part of the contract with successful bidder
  • Once supplier is selected
    • Performance is reviewed on a regular basis as a part of contract management arrangements
    • There is at least annual review of performance

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progress to date
Progress to date
  • Supplier diversity has been integrated into contracts valued at over £2 billion to date
  • The agenda has been spreading nationally
  • Our suppliers are themselves becoming leaders
obstacles and challenges
Obstacles and challenges
  • We have not found a single supplier that have refused to participate in our approach
  • However there have been obstacles and challenges such as:
    • Suppliers who agree but are reluctant to commit to concrete action
    • Getting suppliers to monitor sexual orientation and faith/belief
    • Getting commitment to real outcomes rather than more process
the future
The future
  • A continued commitment to the agenda from TfL
  • Continuing the roll out of the programme to new contracts
  • More legislative pressure for change
  • Development of more systematic measures of excellence
contact
Contact
  • Clive Saunders

E&I Delivery Manager

clivesaunders@tfl.gov.uk

Tel. 020 7126 4908