Ready to Move to Microsoft Office 365? Learn the Top Benefits and Tips

Even though several companies still prefer to maintain on-premise servers, they find migrating to Cloud-based office productivity platforms to be more efficient and beneficial. As a SaaS, Microsoft Office 365 has been generating a buzz ever since it was first released. Owing to the flexibility, accessibility, and agility it offers, businesses across all industries are becoming comfortable with going for Microsoft Office 365 migration.

What is Microsoft Office 365?

Microsoft Office 365 is a subscription-based suite of various Office desktop applications and services like Word, Excel, PowerPoint, Outlook, and OneNote. Compatible with Windows, Mac, tablets, and smartphones, it enables users to use the suite throughout the life of the subscription. Ever since it was released in June 2011, Microsoft Office 365 has transformed into a powerful productivity tool. The comprehensive office productivity suite is available in different versions and editions for home, professional, business, and student use.

Reasons to go for Microsoft Office 365 Migration

Microsoft Office 365 is used by more than a million companies across the globe. This whopping figure reveals the popularity of the office suite. The key advantages offered by Office 365 are:

Security

With cyberattacks on an all-time rise, security has become a key concern for businesses. As such, a number of businesses prefer going for Microsoft Office 365 migration solely due to the watertight security it offers. It protects businesses in the following ways:

• Microsoft Office 365 secures businesses from external threats disguised as harmless or innocuous email attachments and links. It offers advanced protection against all sorts of phishing, spoofing, and malicious attempts.
• Office 365 offers companies complete control over all business information and files. It protects the information against leaks and prevents confidential data, especially the personal and financial information of customers, from getting stolen or leaked outside the company. Businesses can control who can access the file, and track any changes made to it with ease.
• With Office 365, irrespective of the machine or operating system being used, companies can manage all the applications and documents on devices that have access to the business data.

Productivity

Productivity is the primary source of business growth and competitiveness. As such, Microsoft Office 365 migration enables businesses to improve the workforce productivity. Also known as a productivity suite, MS Office 365 can enhance workforce efficiency through the following ways:

• Microsoft Office 365 breaks down barriers to communication. It offers an array of options to ensure employees can stay connected and collaborate in real-time. The Office 365 services and apps that facilitate 24/7 communication are Microsoft Exchange Online, Microsoft Teams, Skype for Business, etc.
• Office 365 helps businesses leverage the benefits of the Cloud. Employees can easily access all Office apps and services on different devices such as smartphones, desktops, and tabs. The anytime, anywhere access to the suite helps employees stay connected and remain productive without any time or geographical constraints.
• Microsoft Office is the most widely used office suite across the globe. Owing to its popularity, a majority of individuals are familiar with Office apps and services. This familiarity, coupled with its ease of use, lowers the learning curve and makes the Microsoft Office 365 migration smoother.

Cost Savings

Businesses don’t need any specific infrastructure or on-premise servers for Microsoft Office 365 migration. Office 365 is not only equipped with cutting-edge technologies but is also quite affordable. It can help businesses take cost savings to new levels in the following ways:

• By transitioning to Office 365, businesses don’t have to fret about shelling money for updating the software. The suite gets updated automatically, as and when any update gets rolled out.
• Since Office 365 is Cloud-based, it eliminates all IT costs connected with installation, management, maintenance, and expansion. All the maintenance and upgrades are handled by Microsoft.
• Microsoft Office 365 offers great fluidity in terms of payment. The flexible pay-as-you-go subscription plan gives businesses the ability to pay for what they use, as they require it and can afford it.

Handy Tips for Microsoft Office 365 Migration

To ensure a smooth and hassle-free Microsoft Office 365 migration, follow the tips and tricks mentioned below:

• Truly understand the big picture of migration and identify the challenges and roadblocks, if any.
• Eliminate all performance issues and challenges before transitioning to Microsoft Office 365.
• Gather the correct and updated information on all users in a single, easy-to-access location.
• Organize the information concerning logins for email and SMTP addresses, Microsoft Exchange, and MS Office.
• Prepare the end-users for Microsoft Office 365 migration and keep them informed throughout the process.
• Ensure proper handling and security of company data before migrating it to Office 365 services and applications.
• Find the right Office 365 migration consultant to help with onboarding, migration, and implementation.