Uniform Public Construction Cost Accounting UPCCA - PowerPoint PPT Presentation

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Uniform Public Construction Cost Accounting UPCCA

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    1. Uniform Public Construction Cost Accounting (UPCCA)

    2. UPCCA is option for public entities Reduces restrictions on Public Contract Code Procedures Has some additional notifications, reporting and tracking procedures Requires an annual advertisement for Contractors

    3. Bidding Options Public Contract Code Procedures RFP, projects $0 to $15,000 Formal bidding projects $15,000 and up Uniform Public Construction Cost Accounting RFP, projects $0 to $25,000 Informal bidding, projects $25,000 to $100,000 May go up to $110,000 with 4/5 board approval Formal bidding, projects $100,000 and up

    4. Public Contract Code Procedures RFP, projects $0 to $15,000 Notice to Proposers identifying project, bid time/place and contacts. Instructions to proposers detailing procedures during bidding. Insurance, bonds if required Prevailing wage requirements Site examination Taxes

    5. Public Contract Code Procedures Formal Bidding projects $15,000 and up Construction Documents Project Manual (specs) Plans Advertisement to bid Instructions to bidders Insurance and bonds Prevailing wage requirements Site examination Taxes Liquidated damages if any License requirements

    6. Uniform Public Construction Cost Accounting RFP, projects $0 to $25,000 Notice to Proposers identifying project, bid time/place and contacts. Instructions to proposers detailing procedures during bidding. Insurance, bonds if required Prevailing wage requirements Site examination Taxes

    7. Uniform Public Construction Cost Accounting Informal projects $25,000 to $100,000 Construction Documents Project Manual (specs) Plans Invitation to bid and listing in Trade Journals Instructions to bidders Insurance and bonds Prevailing wage requirements Site examination Taxes Liquidated damages if any License requirements

    8. Uniform Public Construction Cost Accounting Formal Bidding projects $100,000 and up Construction Documents Project Manual (specs) Plans Advertisement to bid Instructions to bidders Insurance and bonds Prevailing wage requirements Site examination Taxes Liquidated damages if any License requirements

    9. Uniform Public Construction Cost Accounting - Auditing Project Based Accounting Required Separate Audit for each project Funding sources identified for each portion or portions of project Budget for each portion of project Already being done for all campus projects Good business practice, regardless!

    10. Uses of System Scheduled Maintenance RFP to $25,000 for more small projects to local Contractors Use informal bidding up to $100,000 for roofing, painting, ac paving and other SM work with only invitations to bid Hazardous Materials Works well for small abatement projects associated with local work Local Projects Small renovations and wall relocations work well as it allows you to work more smaller local contractors/vendors. Can save time Can shorten total delivery time

    11. Questions from Contractors How do I get on the list? Send a letter requesting to be on the informal bidder list of bidders. How do I get notified about a project coming up? You as a college are obligated to notify all informal bidders a minimum of 10 days before bids are due. How is bidding handled? Just like normal bidding except the extra notification requirement. How does this affect MBE/WBE? No change, it is still only a census for each project that is tabulated on an annual basis. Prevailing wage required? Just like normal projects

    12. Client Satisfaction Pros District can do more work with RFP process up to $25,000, compared to $15,000 as allowed by PCC Informal bidding allows shorter project delivery times Informal bidding can reduce overall project delivery cost Cons Paperwork of notifying trade journals as well as list of Contractors / Bidders on list Compiling annual list of bidders Notification requirement of trade journals 30 days prior to bid date on formal projects Audit requirements

    13. Does it work? Yes, but Be prepared for more paperwork for bidding. The need to control the bidding system to allow proper notification i.e. trade journals etc. You must keep an annual list of contractor and cannot control who is on it. You must notify every bidder on list that related to a project. Yes, but Be prepared for questions from contractors asking to be on list that you do not like to work with. We have found out that most contractors do not know about the system and do not hear about your projects unless you want them to. This does give you some indirect control of who is on your list.

    14. Summary of Requirements Adoption by Board of Trustees Annual advertisement for Contractor Contacts Trade Journal notifications Expenditure audit trail by budget by project

    15. Questions?