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JPA Process and Backlog

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    1. Presented by Susan Tellez JPA Process and Backlog

    3. Team Meetings (3 held) Anticipate 1-2 additional Team Meetings to wrap up issues Identified Key Issues and Challenges Defined the Roles of the JPA Staff, ADOT PM & FMS in the JPA preparation process Identified Areas of Responsibilities related to the Process Issues Team Progress

    4. ECS Process Completed Tasks

    5. Identify Glitches in the Process Refine Overall Process whenever possible Use Existing Technology Prepare Master Agreements whenever possible Measure and Monitor Progress JPA Request Form ECS Process Completed/Continuous

    6. Process Target Dates Report Progress of JPA 8-1-05 JPA Backlog Elimination 10-1-05 Intranet Access of Draft JPAs 10-1-05 Intranet Access of Standard Paragraphs 10-1-05 Access to Billed or Recovered JPA Costs 1-15-06 via JPA Database ECS Process Tasks Not Completed

    7. Obtain Agreement of Role Definitions Determine What Constitutes an Amendment Review/Revise JPA Request Form Discuss access to JPA Database and the type of information required Team Next Step

    8. TASK ORIGINAL REVISED Implement ECS Process Changes 4-1-05 1-15-06 Original JPA Backlog Elimination 7-1-05 10-1-05 Complete Team Assignment 9-1-05 11-1-05 Update the ADOT PM Manual 12-1-05 Measure/Monitor/Report Process Continuous TEAM TARGET DATES

    9. JPAs in Draft Status Manpower Issue JPA Processing Time Fiscal Impact JPA Billed and/or Paid Identify and Define Roles Funding Verification Legal Issues Indemnification clause, etc. Update on Key Areas of Concern

    10. QUESTIONS & ANSWERS