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Editing Calendar Items. Deleting Calendar Items. Calendar Permissions. In many cases you need to grant permission for others to view your calendar. When doing this please follow the steps listed below: 1. Click Tools – Options . 2. Select the Delegates tab. 3. Click Add .

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Editing Calendar Items

Deleting Calendar Items

Calendar Permissions

In many cases you need to grant permission

for others to view your calendar. When

doing this please follow the steps listed


1. Click Tools – Options.

2. Select the Delegates tab.

3. Click Add.

4. Type in the person’s name to grant access

5. Click Add.

6. Click Ok

7. Grant permissions (Reviewer, Author, Editor)

8. Click Ok twice.

Outlook 2003

After you create a calendar item, you may want to change the item. An easy way to change an appointment is to double-click the appointment in the calendar. The item opens for you to make changes.

Outlook® allows you to drag items around the calendar. For example, to move an appointment to a new day, click the appointment in your calendar, hold down the mouse button to drag it to a new day, and release the mouse button. The appointment moves to the new day. Experiment dragging items in the calendar when you need to make changes.

Calendar Guide

When you no longer want to keep a calendar item, you should highlight the item then click the Delete button. This moves the item to your Deleted Items folder. At this point, you could go to your Deleted Items folder and recover the item.

If you would like to permanently remove the item, you must highlight the item in the Deleted Items folder, and click the Delete button. Or you can remove everything in the Deleted Items folder by right-clicking the folder and clicking Empty “Deleted Items” Folder.




Quality Support for your

Information Technology Needs


Getting Help

Viewing Calendar

Scheduling Items

Entry Types

Calendar Usage

As with the Inbox, you can view the Calendar in many ways. Each view, except Day/Week/Month, shows attachments, subject, start and end times, recurrence information, location, and categories.

To change the Day/Week/Month calendar display, click one of the buttons described below:

  • Schedule an Appointment
  • Click the New Appointmentbutton.
  • Fill in Subject and Location boxes.
  • Type start and end times.
  • Select other options you want.
  • Click Save and Close.
  • Schedule a Recurring Appointment
  • From the Actionsmenu, click New
  • Recurring Appointment.
  • Type start and end times.
  • Click the recurrence pattern (Daily,
  • Weekly, Monthly, or Yearly).
  • Click OK.--A new window appears.
  • Fill in Subject and Location boxes.
  • Select other options you want, and type
  • information in the open space.
  • Click Save and Close.
  • Schedule a Meeting
  • Click Actions and then click Plan a Meeting.
  • To invite attendees and resources, click
  • Add Others. Select a name from the list.
  • Click OK.
  • Choose the start and end times.
  • Click Make Meeting.
  • Fill in Subjectand Locationboxes.
  • Select other options you want.
  • If the meeting is recurring, click the
  • Actions menu and then click Recurrence.
  • Click OK.
  • Click Send.
  • Schedule an Event
  • On the Actions menu, click New All Day
  • Event.
  • Fill in Subject and Location boxes.
  • Select other options you want.
  • Click Save and Close.
  • If you experience problems using Outlook®, you can obtain help from several sources:
    • Office Assistant within Outlook
    • Help Contents and Index
    • Microsoft® Web Site (
    • ITC Helpdesk

The Calendar in Outlook® can help you manage your time through appointments, meetings, and events. Outlook® can even remind you of upcoming items.

To access your calendar, click Calendar on the Navigation Pane shortcut. The Calendar appears in the Navigation Pane:

You can schedule three types of activities:

An APPOINTMENT is an activity that you block time for in your calendar that does not involve inviting other people. You can schedule recurring appointments.

A MEETING is an appointment to which you invite other people. When you create a meeting, you identify the people to invite and pick a meeting time. Responses to your meeting request appear in your Inbox. You can also add people to an existing meeting, reschedule a meeting, or schedule a recurring meeting.

An EVENT is an activity that lasts 24 hours or longer. An annual event, such as a birthday or anniversary, occurs yearly on a specific date, while an event occurs once and can last for one day or several days. Events and annual events do not occupy blocks of time in Calendar; instead, they appear in banners. An all-day appointment shows time as busy, while an event or annual event shows time as free when viewed by others.

Date Navigator

Task Pad

My Calendar

Shared Calendars