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DARSWeb 3.5 Advisor: How to Perform a “Catalog Year” Exception DEFINITION – CATALOG YEAR

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darsweb 3 5 advisor how to perform a catalog year exception
DARSWeb 3.5 Advisor:

How to Perform a “Catalog Year” Exception

definition catalog year
DEFINITION – CATALOG YEAR
  • This exception is used to change a student’s catalog year. NOTE: This exception is temporary; it will be deleted as soon as the student’s record is refreshed. To make the change permanent, you must update MARX.
  • Catalog Year is the quarter/year in which the student began following the curriculum under which they will be certified to graduate. Depending on the college, it may be defined as the term/year the student began their studies at OSU, or when they entered their college, or when they entered their major.
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EXAMPLE

  • The student’s current catalog year is Autumn 2002.
  • The curriculum is changing effective Autumn 2003, and the academic advisor wishes to show the student how the courses will fit into the new curriculum.
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BEFORE THE EXCEPTION

Catalog Year is displayed in the format YYYYQ, where Q=quarter: 1=Winter, 2=Spring, 3=Summer, 4=Autumn

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HOW TO CHANGE CATALOG YEAR

  • Step 1. Select “Add Exception” from the Exceptions menu, THEN SELECT “Catalog Year” from the list.
  • Step 2. Select a year and term; click SaveAdd.
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Step 2.Input both a year and quarter; then SaveAdd.

Note: format YYYYQ, where Q=quarter:

1=Winter, 2=Spring, 3=Summer, 4=Autumn.

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Step 4.AFTER THE EXCEPTION

Note: A requirement with a catalog year of Autumn 2003 is brought into the degree audit.

special notes
SPECIAL NOTES

PLEASE NOTE: If the change in catalog year is a permanent one, then the change should be made on the RSAP screen: