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Care and Handling of Library Materials A Self-Guided Workshop PowerPoint Presentation
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Presentation Transcript
slide2

Every time we touch a book we can either help preserve it or help destroy it. Every item purchased by the University at Albany Libraries is handled several times before it even reaches the stacks. How we handle these items does make a difference.

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There are several things we can do to help care for the Libraries’ materials. Begin by keeping a tidy work area.

slide5

Paperclip or Post-it Notes:

Remove paperclips and Post-it notes as well as any foreign material from returning items. They can damage books over time.

slide7

When a new volume arrives in the libraries, it is first unpacked.

  • Then it is processed by the Cataloging Dept.
slide8

When a new volume arrives in the libraries, it is first unpacked.

  • Then it is processed by the Cataloging Dept.
  • It is then shipped to the branch library where it will be housed.
slide9

After materials circulate, they also receive a great deal of handling by Library Staff. When items are returned through a book drop, they begin the re-shelving process.

slide11

First, student workers check them in and then put them on a truck.

  • Then this truck is discharged carefully a second time.
slide12

First, student workers check them in and then put them on a truck.

  • Then this truck is discharged carefully a second time.
  • They are then counted and re-sensitized.
slide14

Then they are brought to the lower level to be pre-shelved.

  • After a truck is made up, it will be verified by a student staffer.
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Library staff have great potential to help or harm the SUNY Albany collections simply by how they treat materials they handle as part of their daily assignments. So here are some things you can do to help.

slide18

Treat the library materials you handle as part of your daily job with gentleness and care.

  • Open new books carefully and slowly. Do not force them open too far. This is especially true when working with cold books. The cold causes the adhesives to become stiff and brittle.
slide19

Treat the library materials you handle as part of your daily job with gentleness and care.

  • Open new books carefully and slowly. Do not force them open too far. This is especially true when working with cold books. The cold causes the adhesives to become stiff and brittle.
  • Do not put undue strain on a book while processing it.
slide20

Treat the library materials you handle as part of your daily job with gentleness and care.

  • Open new books carefully and slowly. Do not force them open too far. This is especially true when working with cold books. The cold causes the adhesives to become stiff and brittle.
  • Do not put undue strain on a book while processing it.
  • Remove all foreign objects from the books.
slide21

No food or drink near library materials.

Do not over pack shelving, or improperly shelve books.

slide22

Keep books standing straight on the shelves. Allowing books to lean is very damaging to their bindings.

slide23

Do not stack books on their fore edges. This will cause the text blocks to tear out of their bindings.

slide24

If books are too tall for their assigned shelving, either adjust the shelving or shelve volumes on their spines.

slide30

Copy or scan books with care. Do not force them to lay too flat on the copier. Use the book edge copying feature if the copier has one.

slide31

Catch damage early. Slightly damaged items are much easier and less expensive to repair. Please place any damaged books on the Damaged Books shelves.

slide32

Despite our best efforts, some library materials will become damaged. The Preservation Department needs your help to identify and route damaged items to them for repair.

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PowerPoint Slideshow created by: Shawn Baron, Dahna Bozarth, Yue Li, Rezwanur Rahman, Jess Smith and Louis Yapo

Inspired by the Care and Handling slideshow from the Kansas University Libraries created by Brian Baird.