HARMONIZING NATIONAL REPORTING RELATED TO CONVENTION ON BIOLOGICAL DIVERSITY Pilot Study in Indonesia By Biodiversity D

1. HARMONIZING NATIONAL REPORTING RELATED TO CONVENTION ON BIOLOGICAL DIVERSITY Pilot Study in Indonesia By Biodiversity Division Ministry for Environment Indonesia 2004

2. Brief Description : • MoU was signed by the Government of Indonesia and UNEP in October 2001 • Under the MoU Ministry of Environment agreed to pilot the modular approach for harmonizing reporting processes. • Dr Bill Phillips (operating as MainStream Environmental Consulting), with financial support from the United Kingdom, was engaged to assist and facilitate implementation of the pilot study in Indonesia

3. Project Activities : Matching data availibility and needs to the modular framework Designing the modular framework Preparation of Institutional Map W o r k s h o p Lesson Learnt and Recomendation

4. Designing The Modular Framework • Structuring reporting themes in line with the articles of the CBD • Cross-check the matrix of reporting themes with the purpose to identify the common theme among the conventions • To carry out inventory data management process and responsibilities as it related to the proposed modular reporting framework

5. Module number Reporting theme CBD Ramsar WHC CITES MAB 1 ECOSYSTEM OVERVIEWS 1.1 Biodiversity of inland water ecosystems √ 1.2 Marine and coastal biodiversity √ √ 1.3 Agricultural biodiversity √ 1.4 Forest biodiversity √ √ 1.5 Biodiversity of dry and sub-humid lands √ 1.6 Biodiversity of mountain ecosystems √ √ 2 INSTITUTIONAL DETAILS AND ARRANGEMENTS 2.1 Convention Focal Points √ √ √ √ √ 2.2 Coordinating mechanism(s) √ 2.2.1 Administrative processes √ √ √ √ 2.2.2 Non-governmental consultative processes √ √ √ 2.2.3 Information management √ √ 3 COOPERATION 3.1 General cooperation – global and regional √ √ √ √ 3.2 Trans-boundary cooperation √ √ 3.3 Technical and scientific cooperation √ √ √ √ 4 GENERAL MEASURES FOR CONSERVATION AND SUSTAINABLE USE 4.1 Strategies, policies and programmes √ √ √ √ 4.2 Integration of conservation and sustainable use into sectoral and cross-sectoral programes and policies √ √ √ √ 5 IDENTIFICATION AND MONITORING 5.1 Identification 5.1.1 Taxonomy √ √ 5.1.2 Indicators and rapid assessments √ √ 5.1.3 Inventory √ √ √ √ 5.2 Monitoring √ √ √ MODULAR STRUCTURE

6. Module number Reporting theme CBD Ramsar WHC CITES MAB 6 IN SITU CONSERVATION 6.1 General in situ conservation measures √ √ √ 6.2 Systems of protected and special areas √ √ √ √ 6.3 Restoration & rehabilitation of ecosystems and threatened species/populations √ √ √ 6.4 Management of living modified organisms √ 6.5 Invasive species √ √ √ 6.6 Knowledge, innovations and practices of indigenous and local communities √ √ √ 7 EX SITU CONSERVATION √ 8 SUSTAINABLE USE √ √ √ √ 9 INCENTIVE MEASURES √ √ 10 RESEARCH AND TRAINING 10.1 Research √ √ √ 10.2 Training √ √ √ √ 11 COMMUNICATION, EDUCATION AND PUBLIC AWARENESS √ √ √ √ 12 IMPACT ASSESSMENT AND MINIMIZING ADVERSE IMPACTS 12.1 Impact assessments procedures √ √ √ 12.2 Transboundary impacts –see module 3.2 √ √ 12.3 Emergency responses √ √ 12.4 Liability and redress √ √ 13 ACCESS TO GENETIC RESOURCES √ √ 14 ACCESS TO AND TRANSFER OF TECHNOLOGY √ √ 15 EXCHANGE OF INFORMATION √ √ √ 16 BIOTECHNOLOGY AND DISTRIBUTION OF ITS BENEFITS √ 17 FINANCIAL RESOURCES 17.1 Annual and additional contributions √ √ √ √ 17.2 National financing √ √ √ √ 17.3 Financial mechanism √ √ MODULAR STRUCTURE (Cont.)

7. Note for modular structure : • There are two key issues that would need to be addressed by the biodiversity related conventions at the international level in order to harmonize and streamline reporting through a modular approach : a. how national report questions are formulated b. the frequency of the reporting cycle • Several national reporting themes considered seek closely related have the same information. The existing condition shows that each convention focal points is required to provide this information at different times and in slightly different ways simply because of the timing of reporting and of the way the questions are formulated. 3. Modular reporting does not necessarily require that all conventions have the same reporting cycle, but it would significantly reduce burden on developing countries especially, if this process was dissociated from the holding of Conferences of the Parties (COP) and national reporting occurred on an agreed 3 or 4 yearly cycle for all conventions

8. Institutional mapping related to implementation of The Conventions CBD Ministry of Environment CITES Ministry of Forestry Ramsar Ministry of Forestry Ministry of People Welfare Ministry of Culture & Tourism WHC MAB Indonesian Science Institute

9. Note for institutional map : • If the modular national reporting approach was to be introduced in the future it is clear that Indonesia would need to review and most probably rationalize its institutional and administrative arrangements for implementing the biodiverity related conventions. • The implementation of the biodiversity related conventions in Indonesia would be strengthened through the establishment of a multistakeholder national biodiversity committee or a similar body to provide a forum for pursuing more coordinated • It is also desireable that one Ministry be given an overall coordination role for national reporting

10. National Agency A National Agency B National Agency C PROVIDED Information Modules REQUIRED International Convention (i) International Convention (ii) International Convention (iii) The Modular Approach

11. Ministry of Culture & Tourism Ministry of People Welfare Ministry of Environment Ministry of Forestry WHC Ramsar CBD CITES The Modular Approach PROVIDED Information Modules REQUIRED

12. CONCLUSION Modular approach benefit : • Eliminating duplication of information and data • Efficient in term of information and data handling Modular approach key aspect : Coordination mechanism between the national focal points

13. Lesson learned • Possible to develop an overarching modular framework for national reporting • Need to have close collaboration between respective national focal points • Issues for the meeting of Parties: how national reports questions are phrased and reporting cycles

14. Recommendation • To review of institutional and administrative arrangements for implementing the biodiversity-related conventions • To establish a formal committee, involving NFPs of various conventions • NBIN (National Biodiversity Information Network) to serve as metadata warehouse • To continue data mapping exercise

15. Ministry of Culture & Tourism Ministry of People Welfare Ministry of Environment Ministry of Forestry National Biodiversity Information Network Ramsar CITES WHC CBD Development Modular Approach Information Modules PROVIDED DOWNLOADED REQUIRED

16. Proposed Next Action • Guidelines should be developed on modular information management and reporting • The guideline should be reviewed and tested through liaison and workshop within the parties especially which have similar situation in Indonesia in term of the implementation of conventions • The guideline should be published and disseminated through secretariats and national focal points • Develop and pilot test services and support tools to support implementation of these guideline