What is an Applicant Tracking System [15 Benefits & Features]

1. What is an Applicant Tracking System? [15+ Benefits & Features]

2. What is Applicant Tracking System? Applicant Tracking Systems (ATS) is software for the recruitment and hiring process of Human resources. It aims to simplify the complex hiring process, from screening resumes to onboarding new hires. The hiring process has always been a piled-up task especially when it comes to screening suitable resumes to fill the vacant position in the company. Finding appropriate candidates, and scheduling interviews when there are massive applications is tedious and complicated. Recruitment is basically of two types namely direct recruitment, which involves directly hiring candidates from job portals and social media. The other is the passive recruitment process which signifies the referral of candidates from the persisting employees of the organization. Passive candidates are employed but are open to job opportunities. They are mostly hired after a reference is given by any personnel from the organization. To abridge the hectic task of recruitment, Applicant tracking system software is used which smoothens the process of hiring by utilizing its exceptional features to screen significant job seekers whose resume specifications match the vacancies requirements of the company.  After which interview scheduling of the shortlisted candidates is arranged and notifications are sent to respective hiring managers liable to conduct the interview session. In a new-age era where accelerated pace is the trend in organizations, ATS catalyzes speeding up the process of hiring and increasing the productivity of the company.

3. AI in ATS Automation in Applicant Tracking System work as a boost to the recruitment management system. It not only simplifies the hiring process but also synchronizes it systematically eliminating manual errors. • AI in ATS includes the following benefits: 1. Smart Screening The application of AI in ATS facilitates smart screening of resumes. Million job seekers apply on job boards for a post and screening every resume manually is taxing and engaging. AI automates the screening process by resume parsing, which systematically sorts the resumes according to the job needs. It also saves time for HR to be productive in socially engaging employees and prioritize other important HR processes. With AI in Applicant tracking systems, the work of the recruiting teams gets simplified and organized. The complexities are purged and the most qualified candidates’ resumes get shortlisted whose experiences and qualifications match the job descriptions.

4. 2. New Media Integrations New media signifies digital media specifically the online portal and sites like LinkedIn, job portals, etc. Modern-age job applicants prefer new social media platforms to seek jobs. AI in applicant tracking systems enables integrations of the companies with job portals and other job posting sites. Posting jobs on social media platforms invites larger participation of job seekers and the smart screening filters out the top candidates suitable for the vacancies. Unlike traditional newspaper job postings, multiple job boards provide a versatile platform to both job seekers and the HR teams to seek relevant jobs and candidates matching the criteria. 3. Effective Sourcing Candidates Candidate sourcing is the process of hiring befitting and qualified candidates who possess the required education, qualification, and experience required for the posts. AI in ATS enables resume parsing which extracts and analyses the candidate database in the resume and sorts it in a synchronized way. Resume parsing gives insight to the hiring and recruiting teams about the details of the candidate journey of the job seekers to source candidates accordingly. Effective sourcing of qualified candidates results in effective hiring and the entire recruitment process gets streamlined. This refines the best candidates to fit in the vacancies thereby reducing the time involved in dossier documents of applicants.

5. 4. Convenient Interview Scheduling and Communication Interview scheduling has always been a tedious task for the hiring team. AI in applicant tracking software automates the scheduling process and sends the mail to interview prospects. It checks on the hiring personnel schedule and fixes the date and time in accordance and sends an automated email to the shortlisted candidates about the date and time of the job interview. It simplifies the scheduling process especially when the number of shortlisted candidates for interview is numerous. AI in ATS also reverts mail to the applicants who have applied for jobs and answers queries of the candidates, which positively impact the reputation of the company. Faster and open communication purges the complexities and miscommunications that occur due to a lack of conversation between the HR department and qualified candidate. 5. Automated Job Posting AI in ATS enables automated posting of job description and vacancies. It transforms the manual job description posting procedures to digitalize automated posting, increasing the reach of the post to the maximum audience depending on the job description, location, and other relevant factors. Automated job posting expands the visibility of vacancies as it concinnate the requirement details of job opening and specifies the key features required for job description which as result enhances the scope of hiring the most qualified candidate. Posting job ads regarding job openings holds significance as they exhibit the brand image of the company. Automated job postings omit the risk of manual error possessed during manual job posting processes.

6. 6. Integration with HR Software Integrating your Applicant Tracking System with your HRMS software can help automate your recruitment and onboarding processes. Streamlining these processes saves time, reduces errors, and improves the overall candidate experience. Recruitment processes start from screening resumes to onboarding employees. Applicant tracking system ( ATS) with AI streamlines the entire hiring process. In addition, the integration can help manage the entire employee lifecycle, from recruiting to onboarding, performance management, and offboarding. This can help to stay organized, save time, and make better decisions based on data insights. Integration with HR tools smoothens the candidate journey of the recruitment teams and improves the overall standards of the organization. 7. Secured Data Protection Data protection is a major concern for most job seekers in today’s contemporized world. Sharing personal data has become a concerned fact for job seekers as they become vulnerable to data theft and AI in ATS software serves as the ultimate solution to safeguard data. AI-powered security features can help identify potential vulnerabilities and threats, alerting to any suspicious activity in real time. AI can also help with data encryption, ensuring that sensitive information like candidate data, resumes, and personal information remains secure. Furthermore, AI can help automate data compliance, ensuring the meeting of any regulatory requirements around data security, privacy, and protection. With AI-assisted data compliance, one can more easily manage risks associated with data breaches, and avoid any potential penalties or legal issues. Overall, integrating your Applicant Tracking System with AI can help improve the overall security of your data and protect sensitive information from cyber threats.

7. 8. Eliminates Biasness & Enables Diversified Hiring The use of AI in applicant tracking systems can greatly benefit the hiring process by enabling diversified hiring. By analyzing resumes and other job descriptions to applications, AI can help eliminate bias in the hiring process and ensure that a diverse range of candidates are considered for open positions. Additionally, AI can help streamline the screening process by quickly identifying top candidates based on job requirements, allowing recruiters to focus their efforts on the most qualified individuals. This can result in a more efficient and effective hiring process that leads to a more diverse workforce. 9. Easy & Quick Process AI in Applicant Tracking Systems (ATS) can make the work of recruiters and HR professionals much easier. By automating many of the labor-intensive tasks of the hiring process, such as resume screening and candidate communication, AI can help recruiters save time and focus their efforts on other high-value tasks. AI can help identify the most qualified candidates based on specific job requirements, making the selection process more efficient and effective. This can ultimately lead to a faster and more successful hiring process for organizations. Later learning the details of AI in Applicant tracking systems let us understand the features of how applicant tracking systems work well.

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