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Draft policy on computer disposal:.085 Disposal of Computers and Electronic MediaAfter local disposition has been authorized, it is the responsibility of the department to ensure that all information is removed from computers and electronic media (e.g., magnetic tapes, CDs, DVDs, hard drives, diskettes, ZIP drives, USB drives, etc.) by physically destroying the media or overwriting the data utilizing approved data destruction procedures before it is disposed of by the department.
If the surplus computer is to be transferred to another entity for continued use, the license(s) for any software remaining on the computer, such as the operating system, must be transferable to the receiving department in order to maximize the value of the computer and ensure compliance with software license agreements. It is the responsibility of the transferring department to make sure no other copies are retained unless allowed by license agreements.