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10. INVENTORY . Unit Goal 10.1: The student will be able to summarize the process of maintaining an inventory of inmate property. 10.1.1 The student will be able to identify some requirements of inventorying inmate property.

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Unit Goal 10.1: The student will be able to summarize the process of maintaining an inventory of inmate property.

10 1 1 the student will be able to identify some requirements of inventorying inmate property

10.1.1 The student will be able to identify some requirements of inventorying inmate property.


A. TCJS 265.10 - Inmate Property Checking: The receiving officer shall carefully record and store the inmate’s property as it is taken. A receipt signed by the receiving officer and the inmate shall be maintained in the inmate’s file. In the event an inmate refuses to sign the property receipt, the receiving officer, with a witness present, shall note the refusal and sign the receipt.


a. Tort – a civil or private wrong or injury for which a court will provide a remedy in the form of an action for damages (usually money) (Black’s Law Dictionary, 7th Ed.)


a. Know departmental policy and procedures regarding the correct procedure to record and secure property.


b. Obtain the correct form to use, and be able to successfully interview an inmate to properly complete the form


Let the form be the guide when questioning the inmate. Example: Ask the inmate, “Is this your ring?” If he says “no,” then ask whom it belongs to, etc.


d. The assistance of another officer may be necessary when you are dealing with an uncooperative inmate


1. Verbally describe the property in the presence of the inmate and document each inventoried article on the correct form.


b. List and describe all articles of clothing, as well as any other property the inmate possessed when arrested


c. If a large amount of money or any other suspicious evidence is found, notify the arresting agency or follow department policy


b. Stone: green, red, rose, etc. (Explain why one never refers to precious metals or gems by proper names in the description.)


4. Initials, inscriptions and dates: quote the exact initials or name (instead of describing the articles by stating “owner's name on same”)


7. Design: rings and pins (e.g., friendship, clasped hands, flowers, torches, hearts, skull and crossbones, animal heads, snakes, dogs, horses).


c. Necklaces/pendants: length; kind color, and number of strands; the setting (plain or ornamental); and type of clasp


f. Bracelets: width; type of links; solid, flexible, or half- clasp; safety chain or clasp; ornamental or plain


2. Color and pattern - examples: solid color (black), striped (black with white stripe), plaid (gray and white plaid), checked (black and white check)

6 kind of material examples tweed cotton wool silk satin velvet rayon nylon orlon dacron

6. Kind of material - examples: tweed, cotton, wool, silk, satin, velvet, rayon, nylon, orlon, dacron

b men s coats top coat including overcoat jacket raincoat double or single breasted

b. Men's coats: top coat (including overcoat), jacket, raincoat, double or single breasted

1 men s suits two or three piece coat vest and pants coat and two pairs of pants kind of lining

(1) Men’s suits: two- or three-piece (coat, vest, and pants, coat and two pairs of pants), kind of lining

3 men s miscellaneous clothing shorts shirts socks ties sweaters shoes scarves pajamas jeans

(3) Men’s miscellaneous clothing: shorts, shirts, socks, ties, sweaters, shoes, scarves, pajamas, jeans

4 women s dresses one or two piece plain flowered figured trimming fur lace metallic contrasting

(4) Women’s dresses: one- or two-piece, plain, flowered, figured, trimming (fur, lace, metallic, contrasting)


(6) Women’s miscellaneous clothing: underwear, pajamas, stockings, shoes, socks, sweaters, scarves, shawls, blouses, skirts, housecoats, playsuits, slacks, jeans


A. Upon completing the inventory form, have the inmate sign the form to acknowledge that the inventory is true and correct


B. If the inmate refuses to sign, have another correctional officer or deputy witness the refusal and sign the receipt