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Welcome to Skål International Toronto’s AGM The Old Mill - January 27, 2009. AGM Agenda. Validate Quorum Opening Remarks Skål International Presentation President’s Report Board Reports Final Election & Introduction of Officers for 2009 AOB. PRESIDENT’S REPORT Tim Booth.

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Presentation Transcript
slide1
Welcome to Skål International Toronto’s AGM

The Old Mill - January 27, 2009

agm agenda
AGM Agenda
  • Validate Quorum
  • Opening Remarks
  • Skål International Presentation
  • President’s Report
  • Board Reports
  • Final Election & Introduction of Officers for 2009
  • AOB
2008 in review
2008 in Review
  • Another Year of Achievement
  • Membership Survey 
  • Appointment of dedicated P.R. Board Member
  • Improved financial results - easier payment offers for members
  • Website improvements
  • Successful meetings program
  • Golf & Xmas - giving back to members
  • Joint Meetings
  • Roster
  • Review of Bylaws
  • Charity donations - Winterboob, Daily Bread Food Bank
  • Bursaries - George Brown College
  • Attendance at other Skål Events - Montreal, NAASC Montego Bay, Skål International Conference Taipei,

World Travel Market

slide5

MEMBERSHIP REPORT

Paul Leon

Stuart Morcombe

membership 2008
Membership 2008

127 Members up 4 from 2007

13 New Members added in 2008

20 Members were recommended by the Membership Survey

Membership Renewal incentive

Renew by Jan 16th & your 2009 meal plan will be discounted by $60, that equals one FREE MEAL.

skal toronto welcomes 13 new members
SKAL TORONTOWELCOMES 13 NEW MEMBERS

Stephanie

AnevichVision 2000 Travel

Fred

Azouz

Radonic

Rogers

Scott

Barker

Big BarkGraphics

Perry

CadeskyToronto Sun

Janice

Ketchen

Ontario Tourism Network

Ron LonsdaleCollette Vacations

Craig

MarshYour Workshops

Edward RadonicRadonic

Rodgers

Shekhar

RamamoorthyKenya Airways 

Karen

Scott-Caplice Cruise Strategies

Namira

McLeishGullivers

Travel

Associates

Jen Savedra

Travel Industry Today

Phil

SproulTravel Professionals International

slide8

TREASURER’S REPORT

Brian Robertson

Available by request from Mike Hannah at mikehannah@rogers.com

slide9
January 09, 2009

To Whom It May Concern:

This letter serves to confirm that we have audited the balance sheet of Skål International Toronto as of December 31, 2008 and the related statement of income and cash flows for the year then ended.

In our opinion, these financial statements present fairly, in all material respects, the financial position of Skål International Toronto and the results of its operations and its cash flows for the year then ended in accordance with the accounting principles generally accepted in Canada.

Skål 2008 Audit Committee

Susan Edwards

Michael Pepper

slide11

Monthly Bulletin for members posted

  • on www.torontoskal.org under the
  • Members area.
  • • Members are kept up to date of all
  • meetings in the bulletin.
  • • Well being
  • Members should feel free to notify the Secretary of any such occasions
slide12

PROGRAMME REPORT

Patrice Bell

Pierre LePage

2008 past meeting venues
2008 Past Meeting Venues

January 22nd

Old Mill Inn

AGM & Robbie Burns Night

February 26th

Novotel Downtown

March 25th

Holiday Inn Airport East

April 22nd

Spencer’s – Burlington - Joint Meeting with Hamilton Club

May 27th

Boulevard Club - Luncheon

June 25th

Woodbine Racetrack

Spouses & Guests

July 8thSkål at the Blue Jays

Cancelled – lack of support

July 28th

Golf Tournament (guests)

Eagle’s Nest

September 23rd

Delta Chelsea Hotel

Oktoberfest (Joint Mtg.)

October 28th

National Club

November 25th

Crowne Plaza – YYZ Arpt.

December 18th

Christmas Gala Dinner

Marriott – Bloor-Yorkville

2009 suggested meeting venues
January 27th

Old Mill Inn

AGM & Robbie Burns Night

February 24th - Confirmed

Tabule Restaurant

(Yonge & Davisville)

March 24th

TBA

April 28th

Glen Abbey

Joint Meeting with Hamilton Club

May 26th

Rosedale Golf Club

June 23rd

Boulevard Club

Luncheon

August

Golf Tournament

Date & Location TBA

September 22nd

Delta Chelsea Hotel

Oktoberfest

October 27th

National Club

November 24th

George Brown – The Chef’s House

December 17th

Christmas Gala Dinner

Location TBA

2009 Suggested Meeting Venues
slide15

STATUTES & BYLAWS

TWINNING

Jan Zandboer

slide16
Statutes

Article 19: Board of the Club

Current Statute:

(a) Active Life and Retired members will elect the Board of Officers, to administer and manage the Club. The Board may comprise:

(i) President (or Chairperson where the title President cannot be used

due to local regulations)

(ii) One or two Vice Presidents (or Vice-Chairpersons)

(iii) Secretary

(iv) Treasurer

(v) A Development/Communications Officer

Proposed change:

(a) Active Life and Retired members will elect the Board of Officers, to administer and manage the Club. The Board may comprise:

(i) President (or Chairperson where the title President cannot be used

due to local regulations)

(ii) One or two Vice Presidents (or Vice-Chairpersons)

(iii) Secretary

(iv) Treasurer

(v) A Development/Communications Officer

(vi) Two (2) Club Representatives

slide17
Article 20: Elections

Current Statute:

  • The election of the Board members and Club Auditors shall take place at an Annual General Meeting or Extraordinary General Meeting.
  • The term of office of the Club President and Vice President shall be one (1) year, with possible re-election for one further term.
  • The term of office for the Secretary of a Club shall be one (1) year, with possible annual re-election up to a maximum of three (3) years in total.

Proposed change:

  • The election of the Board members and Club Auditors shall take place at an Annual General Meeting or Extraordinary General Meeting.
  • The term of office of the Club President and Vice President shall be one (1) year, with possible re-election for one further term.
  • The term of office for the Secretary of a Club shall be one (1) year, with possible annual re-election up to a maximum of three (3) years in total.
  • The, staggered, term of office for Club Representatives will be a maximum of two (2) terms, each term being two (2) years in length. If the Club Representative has not moved up to an Executive position (on the SICAN board) at the end of the four (4) years, he/she must step down for at least one (1) term and let his/her club elect a new Representative. Once a Club Representative reaches the position of SICAN President and has completed his/her term of office, he/she cannot return as a Club Representative unless duly authorized by the SICAN Executive.
slide18
Motion:

Bylaw:The Club designates two positions on the Board of directors to be occupied by individuals who will represent the Club’s interests with SICAN and will attend Club Board meetings, Sican meetings and conferences and report to the Club Board. This By-law will expire if and when the Club Statutes adopt a Statute that provides for Sican representatives to be part of the Club’ Board.

Motion:

Statutes:The Club designates two positions on the Board of directors to be occupied by individuals who will represent the Club’s interests with SICAN and will attend Club Board meeting and Sican meetings and conferences and report to the Club Board.

bylaws
Bylaws

Bylaws are in accordance with Skål International but will be reviewed during the course of 2009.

twinning
Twinning

Skål International Amsterdam/Haarlem has appointed a new twinning ambassador. Contact will be made with this person to develop twinning initiatives.

slide21

2008 SICAN REPORT

John Scott

Doug Patterson

slide22

2008 SICAN Highlights

of the Year

  • Attended NAASC Conference - Jamaica
    • Conference attended by Toronto Skålleagues Tim Booth, Thom Vincent, and John Scott.
    • Participated in NAASC Board Meeting to support proposal to do a full investigation into the 2006 NAASC Cruise.
    • NAASC will not be responsible for the organizing or financial outcome of any NAASC Congress as it is the responsibility of the winning bid City & National Committee (SICAN, SIUSA, SIMEX)
    • NAASCCongress Director position was eliminated as cost savings measure, if the organizing club wished they can use these services at their cost.
    • NAASC Bylaws will be reviewed and must align with Skål International. Two key parts to this will be all positions will be up for election every year (no automatic succession) and NAASC must hold an AGM at the annual NAASC Congress as the other National Committees do now.
slide23
SICAN Fall Board Meeting London, Ontario

Focus for 2009

improving communication both internal & external new SICAN Website

continue the focus on membership; both retaining current membership and recruiting new quality members

stay focused on our SICAN working business plan

ensure that if membership numbers decrease that we react quickly on our financial responsibility

increase attendance at NAASC Conference to promote Quebec City for the 2010 NAASC Conference

Regular Business

2008 SICAN financial year end forecasts were presented, the financial strength of SICAN is very good

2009 SICAN preliminary operating budget was presented and approved (this budget will be reviewed by VP Finance once final 2009 membership numbers are confirmed in late February).

review of performance & contract for SICAN EST was completed.

very strong support was given for the updates to the SICAN Website and the new email functionality

slide24
2009 SICAN

Executive Board Structure

President - John Duggan, SI Halifax

VP Western Region (Administration) - Jona Way, SI Calgary

VP Central Region (Finance) - John Scott, SI Toronto

VP Eastern Region (Membership) –Brian Aubé, SI Quebec City

ISC Councilor–Thom Vincent, SI Toronto

Communications & PR– Norm Bevilacqua, SI Thunder Bay

SICAN EST – Henry Kelly , SI Toronto North

SICAN Newsletter – Loretta Clarke, SI Winnipeg

slide25

2009 NAASC Congress

  • (Anchorage, Alaska)
    • 48th Annual NAASC Congress , Anchorage, Alaska, May 6th – 10th. Pre and post stay options, tours and cruises are available. http://anchorage.com/index
    • Theme of Congress is “BIG WILD SKAL 2009”, the schedule is chock full of activities and you can expect nearly 20 hours of daylight each day of your stay! Anchorage boasts fine dining, upscale shopping and a unique metropolitan culture just a stone's throw away from the vast wilds of Alaska. It's no wonder that Anchorage's lucky residents are among the most active and fun-loving in the nation.
  • 2009 Skål International Congress
  • (Budapest, Hungary)
    • 70th Skål International Congress, Budapest, Hungary, November 1st – 6th. Pre and post stay options, tours are available. http://www..org/congresos/Budapest09/budapest09.asp?idioma=I
public relations strategy
Public Relations Strategy

Generate positive media for Skål

Solicit New members/retain current members

Increase meeting/event attendance

Develop internal/external PR plans

Media relationships/partnerships

Showcase Skål initiatives, charitable actions, sponsorships, events, new members, International Skål events, club twinnings

public relations
Public Relations

Great support from trade publications for press releases and Skål coverage.

public relations 2008
Public Relations 2008

Negotiated media site links to Skål websites

Update members on Skål events

Generate new members

public relations action plan 2009
Public Relations Action Plan 2009
  • Baxter Skål Feature Spring 2009
  • Invite media to Skål meetings
  • Copy releases to HQ and SICAN
  • Board member interviews for 2009
  • Pitch story ideas to media on Skål
  • Guest speaker at Tourism & Hospitality Colleges
  • Increased profile for Toronto Skål
2009 officers
2009Officers

ELECTED BY ACCLAMATION:

  • President – Jackie Lutz
  • Vice President – Kim Clarke
  • Treasurer – Stuart Morcombe
  • Secretary – Susan Webb
  • SICAN Representatives - John Scott & Tim Booth
  • Executive Secretary & Treasurer – Mike Hannah

COMMITTEES:

  • Programme - Patrice Bell
  • Membership – Allan Krause & Wolf Paunic
  • PR/ Communication - Susan Webb
  • Statutes & Bylaws/ Twinning - Jan Zandboer
  • Golf Committee – Larry Finn
  • Auditors- Michael Pepper & Ian Rayment
q s and a s

Q’s and A’s

Thank you!!!