Financial Assistance Award Information. Rights and Responsibilities. You Have the Right to Know: What financial aid programs are available: What is Financial Aid The priority date for submitting applications March 15. How financial aid will be distributed: RECEIVING YOUR AID
You Have the Right to Know:
The following are available at their respective web site:
In Accepting Financial Aid, You Accept the Responsibility to:
In order to mail out award letters as early as possible, they are mailed out conditionally
pending the meeting of Satisfactory Academic Progress requirements and the return of
the Financial Aid Authorization Form mailed with the award letter packet. Please also
be aware that these awards are based on information submitted on the Free
Application for Federal Student Aid (FAFSA) and can be adjusted due to new
information and course loads.
The following are used for some of the programs listed on your Award Letter:
Grnt. Res. (TPEG-R)
Your “financial need” for assistance from federal and state student financial aid programs
is equal to your cost of attendance minus your calculated EFC (Expected Family
Contribution) minus financial aid from other sources such as but, not limited to
scholarships, stipends or third party payments. The total aid you can receive from federal
and state student aid programs and other sources for the period of enrollment, when
added to your EFC, cannot exceed the cost of attendance.
What is Need?
Requests for reconsideration of awards will be made only in cases where a significant
change in the student’s or the family’s circumstances has occurred and is substantiated by
supporting documentation. Please visit the Office of Student Financial Aid to speak with
one of our counselors, if you have a question about your awards or feel you have grounds
to have your awards re-evaluated.
E-Mail your Questions.
The necessary applications are at: Financial Aid Application Forms
Be aware all loan recipients are required to attend a yearly loan counseling session. If a
Federal Stafford Loan has been included as part of your package and you wish to receive
the loan, you must sign up for the appropriate counseling session.
The dates and times can be found at: Loan Counseling
If you are awarded a Federal Perkins Loan, you must attend a Pre-Loan Counseling
Session before a Promissory Note is processed. If you have not, contact our office to
make arrangements to attend one. Refer to your semester class schedule for the dates and
times you can sign the promissory note. The promissory note must be signed every
semester. Failure to sign will result in cancellation of the loan.
For More information on Loans: Federal Student Loans
Students awarded College Work-Study for the first time must attend an informational
Contact the Office of Student Financial Aid or go to Work-Study Sessions
for the dates and locations of these sessions. If you are a current Work-Study employee,
it is not necessary to attend another session.
Satisfactory Academic Progress (SAP) Criteria
Report any changes, additional aid or resources.
The aid offered is based on the results of the need analysis you completed. If, after
applying for aid, there are any changes (i.e. residency status, additional or decreased
resources) it is your responsibility to inform this office. There are several outside
resources that may be acquired during the school year that could impact the aid
offered. They include but are not limited to the following:
By law, this office must review and, if necessary, adjust financial aid awards in order to
prevent over awards. If an over award occurs, the student is responsible for paying back
any excess funds received.
Make certain your correct address is always on file in our office. We usually mail
correspondence to students at least once during the semester. We want you to receive and
respond (when necessary) to all correspondence we mail to your attention. All students have a “utep.edu” e-mail address to assist us in contacting you and since, important
financial aid information can be distributed through mass e-mails.
You may have to repay all or part of your aid, depending on the date of withdrawal, as
well as have any remaining Stafford Loan disbursements cancelled. Refer to the Class
Schedule for more information on dropped classes and refunding for students receiving
financial assistance. Students owing monies, as a result of withdrawing or drops, will be
responsible for any necessary collection and attorney fees. In addition, any future
financial aid application will be placed on hold.
Students attending two or more colleges concurrently must be aware that financial aid
can be obtained at only one school. Federal guidelines specify that students, who
attend two or more colleges at the same time, are only eligible to receive financial aid at
one of the schools. If, for some reason, a student receives aid at each school, they will
be notified and the student’s files will be placed on hold until the ineligible funds are
repaid. In order to avoid such a problem, students should advise their financial aid office
that, they will be attending more than one school at the same time and which school they
will be receiving financial aid.
This agreement allows students to attend both institutions and receive financial aid at
UTEP based on the combined hours. Classes taken at EPCC must be applicable
toward the degree being sought at UTEP. The required application is available at the
UTEP Office of Student Financial Aid or at: Consortium Agreement
Financial aid programs may not meet the full amount of your expenses. Therefore, you
should budget available resources (including aid offered) to meet the total cost of attendance.
Avoid future money worries by establishing good habits now. They will last a lifetime. It is
especially critical, as a student receiving financial assistance, that you know how much money
you have and that you keep your spending under control.
Transient students are students enrolled at this university (usually during the summer)
who take classes here and transfer them back to their home institution. Since, they are
not pursuing their degree at UTEP, they are not eligible to receive federal aid through
UTEP. The only program, that is available for such students, is the Emergency Loan
Financial assistance is not automatically renewed. Remember, you must reapply for aid
annually and meet Satisfactory Academic Progress criteria requirements. Every
spring semester, this office conducts workshops to assist you in completing the upcoming
year’s application. The Free Application for Federal Student Aid (FAFSA) is available at
Free Application for Federal Student Aid (FAFSA)