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ATTENDANCE LAW AND POLICY Chancellor’s Regulation A-210 ATTENDANCE LAW Children between the ages of 6 through 21 have the right to a free public education. Children between the ages of 6 through the completion of the school year in which they turn 17 are required to attend school.
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▪ A P’s
WHERE’S MY RSAL REPORT?!
HOW MANY CLASSES HAD 100% ATTENDANCE?
IS SCANNING COMPLETED?!!
ATTENDANCE COMMITTEE MEETING AT 8 O’CLOCK
WERE ABSENTEE STUDENTS CALLED TODAY?!
CONSTANTLY REVIEW AND RE-ASSESS THE ATTENDANCE PROGRAM
IS IT WORKING?
WHY OR WHY NOT?
IS ATTENDANCE IMPROVING?
WHAT NEEDS CHANGING?
PROVIDE INCENTIVES FOR EXCELLENT AND IMPROVED ATTENDANCE
STUDENTS WHO ARE TO BE DISCHARGED REMAIN ON THE SCHOOL REGISTER UNTIL THE PUPIL ACCOUNTING SECRETARY IMPLEMENTS THE DISCHARGE
SCHEDULE MEETINGS OF THE SCHOOL ATTENDANCE TEAM ONCE A WEEK OR MORE
OVERSEE THE PROGRAM.
A Form 407 Attendance Follow-up and Outreach Referral automatically generates at the school under the following conditions:
a) When a student has been absent for:
· 10 consecutive days
· 20 aggregate days (over a 4 month period)
· 8 consecutive days (if there has been a prior 407)
b) 30 days after a student has been discharged as “Address
Unknown” (Code 12), a second Form 407 generates in order to
re-investigate the status of the discharge to ensure that no new
information concerning the student or family has become available.
c) In September of the new school year, any student who was discharged
during the previous year as “Under 6 Years Old” (Code 04), who will
turn 6 years of age in the current year (by December 31) and does not
appear as active on a school register, requires the generation of a 407
to ensure investigation of his/her status.
There are several management tools available to administrators to assist in monitoring the school’s attendance program. These tools include:
ATS – A variety of summary attendance reports to assist schools in monitoring school’s attendance
DSS– Provides current information on student enrollment, attendance and student performance.
COGNOS – Provides current and previous attendance percentages and enrollment information on individual schools.
DOE – WIKI- Dashboard – ATS and other school related data for administrators. Use outlook ID and password to sign-in.
Resource for ATS information:
Clearance of Register Report (RCR1)- lists all students absent the first five days of school.
No Show Report (RSNS)- lists all students who have not attended school since the beginning of the school year.
Non-compliance Report (RNOC)- shows unscanned classes an the dates classes were not scanned.
School Attendance List Report (RSAL)- prints the school’s register, number of students marked present/release, percentage of students marked present within a date range.
407 Register Report (R4RR)- lists all students for whom a Form 407 was generated and their status.
Cumulative Absence Report (RCUA)- lists all students who were absent for the number of days specified by the user.
Daily Attendance List (RDAL)- lists students who were absent and late for the day.
Every Monday, schools automatically receive a “School Absence Alert” that provides a list of names of students in grades pre-k through 8 who have 407s open for over 10 days.
Schools are to complete the attendance investigations for pre-k through grade 8 within 10 days after issuance of a 407.
Complete investigation of all Pre-K – 8 cases within 10 days
A new function on ATS is being provided that will allow schools to enter on a screen, the outreach and interventions that have been undertaken by school staff to return students to school.
Outreach events to be recorded include; telephone calls, mailings, home visits, and counseling. The school will also be able to enter notations regarding the outreach.
Principals, assistant principals, guidance counselors, attendance coordinators, pupil accounting secretaries, attendance office staff, attendance teachers, and borough center staff will have access to this function.
RSIV – Printout of individual student intervention.
RSSL – School Log Report – Schools can print
ILOG entries for the school year or for
RSIO – Open 407 ILOG Entry Report – Can be sorted by User ID number
ATS – Automatically makes ILOG entries for students receiving promotion in doubt letters.
PLANNING INTERVIEWRefer to the Planning Interview Process and Procedures in the Principal’s Weekly, Attendance Memo, 09-09-2008
It is our goal to ensure that all students who are discharged and/or transferred prior to attainment of a regular high school diploma are provided with appropriate intervention services, counseling and support to encourage them to remain in school or to facilitate their return to school at a future date.
After the completion of the planning interview, the parent and student receives the completed Planning Interview Form, the Planning Interview Packet, the student’s transcript and Letter #2 if appropriate.
The Senior Youth Development Director receives copies of the Planning Interview Form, student’s transcript, Letter #1 and Letter #2 if appropriate.
Planning Interview Form
Name of School
This form is required for codes: 02,34,35,36,37,38,39,41,43,70
SUPPORT SERVICES/ PROVIDED______________________
SUBJ CRSE SECT DESCRIPTION SCHL YEAR TERM SCHOOL SCORE P/F CRED EARND
5 FS2+ SPAN YR 1 2002-2003 A 72X470 080 P 2.00 2.00
6 BB1T 03 ENTRPSH1 2002-2003 1 72X470 075 P 1.00 1.00
1 E1T 03 ENG 1 2002-2003 1 72X470 070 P 1.00 1.00
9 GG2 01 GRP GUID 2 2002-2003 1 72X470 075 P 1.00 1.00
2 H5$T 03 AM HIST 1 2002-2003 1 72X470 070 P 1.00 1.00
3 ME1T 03 COLLMTH1 2002-20031 72X470 075 P 1.00 1.00
Letter #2 for either General Education or Special Education Students
School Letter Head
To: Parent/ Student
Name of Student
The ISC has two reports and one update file.
The school has two reports and two update files.
REIR-ISC Planning Interview Report: Shows the status of the planning interview (awaiting approval, approved, not approved, cancelled, remained in school, transferred, plan is missing). Summary by code may also be selected. This is a statistical report.
REID- Planning Interview Detail Report: Shows all students that had a planning interview. A select by status or code is possible.
UPRD- Planning Interview Update File: Allows the ISC to approve or disapprove the planning interviews.
DPRD- School Display Planning Interview: Shows the students planning interview status on screen.
REIS- Planning Interview Status Report: List all students that had a planning interview. A select by status or code is possible.
PIES- Planning Interview Entry Screen: Allows the school to enter all students transferring to another DOE school, GED program or evening high school.
DISC- Discharge function: Allows the school to preliminarily discharge a student that had a planning interview. Once approval is obtained from the ISC, the student will be removed from the school’s register.
Set goals for improving attendance
Raise consciousness of all staff members
Conduct regular attendance committee meetings
Process discharges in a timely manner
Review attendance reports regularly
Complete investigations on time
Conduct planning interviews
Keep accurate attendance
MAKE ATTENDANCE A PRIORITY!