Surplus Property Disposal

1. Surplus Property Disposal Rick Gentry North Kansas City Schools

2. Surplus Property Disposal Authorization What do I have? Real Property Personal Property Methods of Disposal Questions

3. Authorization Missouri Revised Statutes Chapter 177 Section 177.073/177.091 This section of Missouri law gives school districts the authorization to sell real or personal property that is no longer needed for educational purposes. Requirements for advertising are also included in this section of the law.

4. Authorization Board of Education Policy Policy DN addresses the disposal and/or sale of District surplus property. (MSBA Policy designation)

5. Authorization Grant Agency Check the guidelines and procedures of the grant that provide the funds for the purchase of equipment and/or materials.

6. What do I have? Real Property Personal Property Junk!!!!!

7. Real Property Seek and get authorization from the Board of Education to sell/lease real property. List property with one or more real estate brokers licensed by the state of Missouri. OR Advertise in local paper once a week for two consecutive weeks with the last one at lease seven days prior to the sale. 3) Property sold to the highest bidder.

8. Real Property Proceeds from the sale of real property is placed in the capital projects fund. Have building/property appraised by a licensed appraiser. The same steps above are followed if selling a home constructed by students and owned by the district.

9. Personal Property 1) Seek and get authorization from the Board of Education to sell/lease the personal property. 2) Advertise personal property for sale in local paper. 3) Personal Property sold to the highest bidder.

10. Personal Property Proceeds from the sale of personal property is placed in the capital projects fund.

11. JUNK!!!! Items that do not have any resale value or can not be sold because of no interest are disposed of in an environmentally friendly manner. Recycle steel, aluminum, glass, plastic Monitors and televisions demanufactured Donate to organizations that will use for disadvantaged families

12. Methods of Disposal Transfer within District (administrative approval) Online Auction Onsite auction Sealed bid Local Government Community warm/shelter house

13. Transfer Transfer items to another building that has a need. Typically furniture no longer needed by a program or department. Communicate availability through email or district hosted website. Communication with administrators and key personnel, administrative assistants and custodians.

16. Online Auctions GovDeals.com Sell items on an online auction that functions similar to eBay. District pays a commission on all successful sales. Buyer is responsible for pickup and shipment of items.

18. Onsite Auction Auction using a local auctioneer. Advertising, commissions for sale, clean up and disposal of items that do not sell or pieces that are left behind. Additional labor costs since these auctions are held on a weekend. Limited to local buyers, store items until auction.

19. Sealed Bid Saved for large ticket items such as property, vehicles or large pieces of equipment. Advertising expenses, Open BOE meeting to open the bids and award to the highest bidder.

20. Local Government Items can be given to local government within the boundaries of the school district without having to advertise. Approval of Board of Education still needed.

21. Donation to Community Program Some Community programs can use student furniture, instructional materials or supplies to support the children of battered spouses, homeless, or displaced families.

22. Other Items Fixed Assets Remove the cost and cumulated depreciation from your records Remove from Inventory Grants Federal/State Check grant guidelines for disposal. Who has to be notified? Method of disposal. Removal from Inventory

23. Questions? Contact Information Rick Gentry rgentry1@nkcsd.k12.mo.us 816-413-5180