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Regional 14-19 Machinery of Government Transition Event 17 April 2008 Carol Chambers Rutland County Council. Objectives. To set out the background and context for the forthcoming Machinery of Government changes relating to the 14 – 19 agenda

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Regional 14-19 Machinery of Government Transition Event 17 April 2008 Carol Chambers Rutland County Council

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Regional 14-19 Machinery of Government Transition Event

17 April 2008

Carol Chambers

Rutland County Council

  • To set out the background and context for the
  • forthcoming Machinery of Government changes
  • relating to the 14 – 19 agenda
  • To review the proposals on future arrangements
  • for 14 – 19 education and training activities as set
  • out of the national consultation process
  • To review the current range of LSC managed 14-
  • 19 activity across the region
  • To identify the key issues and actions to be taken
  • into account when drawing up transition plans for
  • areas and for the region


  • Machinery of Government Changes presentation
  • Presentations on LSC and local authority roles
  • and key issues for 14 – 19
  • Workshop 1 – issues from machinery of
  • government changes, exploring the challenges
  • from the transition
  • Workshop 2 – taking forward transition planning
  • at regional and area levels
east midlands regional 14 19 machinery of government transition event

East Midlands Regional 14-19 Machineryof Government Transition Event

Ruth Bullen

Director, Young People’s Learning

Thursday 17 April 2008

  • Background and objectives of the Machinery of Government changes
  • Role of Local Authorities
  • Role of Young People’s Learning Agency
  • Regional Planning Forum
  • Timetable
  • Issues
  • 28 June 2007 announcement that 16-18 funding would be delivered through Local Authorities from 2010/2011 – subject to full consultation and the necessary legislation (excluding Apprenticeship funding).
  • Why?
      • Puts strategic commissioning of learning for 16-18 year olds in the hands of a single body
      • Enables Local Authorities to take a more integrated approach to provision of all Children’s Services
      • Reflects principle of local decision making
      • Supports delivery of the full national entitlement for all young people (2013)
      • Creates the necessary link with economic planning
what are the objectives of the new system
What are the objectives ofthe new system?
  • To build on the year-on-year improvements that the LSC has helped deliver since its creation in 2001
  • To drive the ambition to raise the participation age for every young person by 2013-2015
  • To place local leadership firmly with Local Authorities to successfully implement this vision
  • To ensure less intervention where there is success, but robust action is taken where there is failure
  • To minimise unnecessary costs and bureaucracy and support those delivering to focus on success
  • To ensure that funding follows the learner’s choice. Comparable funding for comparable provision within a national funding formula
role of local authorities
Role of Local Authorities
  • Leadership of 14 to 19 phase.
  • Secure collaboration of providers.
  • Produce commissioning plan as part of Children and Young People’s Plan.
  • Be accountable for outcomes/indicators.
  • Form sub-regional groupings to share plans, consider travel to learn patterns, specialisms, capital developments.
role of local authorities9
Role of Local Authorities
  • Commission services for young people – model 2a or 2b.
  • Determine commissioning and procurement approach for each General Further Education college.
  • Aggregate demand for Apprenticeship places and commission the National Apprenticeship Service.
role of local authorities10
Role of Local Authorities
  • Come together in Regional Planning Forum with RDA, Government Office and Skills Funding Agency.
  • Manage provider relationship with Schools with Sixth Forms, Sixth Form Colleges (and General Further Education Colleges?).
  • Ensure appropriate focus on quality improvement (School Improvement Partners, Skills Funding Agency).
role of local authorities11
Role of Local Authorities
  • Re-organise provision to meet demand effectively (learner choice), including competitions and presumptions.
  • ‘Host’ or ‘home’ Local Authority to secure OLASS for under 18s.
  • Fund providers.
young people s learning agency role
Young People’sLearning Agency Role
  • Provide strategic direction for 14-19 phase.
  • Set national budgetary and commissioning framework (including maintaining formula).
  • Secure resources for delivery (CSR) and provide regional/local indicative budgets.
  • Manage integrated learner support service.
  • ‘Step in’ if sub-regional groups fail to agree.
young people s learning agency role13
Young People’sLearning Agency Role
  • Commission GFE until sub-regional groups approved.
  • Contract with 3rd sector and specialist providers.
  • Provide data/MI/strategic analysis to commissioners.
  • Manage 16-19 Capital Fund.
  • Convene and provide executive support to Regional Planning Forum.
regional planning forum
Regional Planning Forum
  • Informal arrangement.
  • Exists to check whether local commissioning plans:
    • Are affordable within regional budget;
    • Make consistent assumptions;
    • Use common data;
    • Deliver entitlement;
    • Drive up quality;
    • Make manageable demands on providers; and
    • Are consistent with economic priorities/RES.
regional planning forum15
Regional Planning Forum
  • Commissions National Apprenticeship Service to provide Apprenticeship places.
  • Signs off plans at regional level to be forwarded to Young People’s Learning Agency nationally.
  • Co-chaired by RDA
  • Consultation period ends 9 June 2008.
  • Legislation receives Royal Assent summer 2009
  • Shadow systems developed; in place by September 2009, effectively planning and commissioning provision for 2010/2011.
  • New system fully in place September 2010.
  • Shadow sub-regional structures proposed Autumn 2008; agreed in January 2009 and progression to these from March 2009.
  • Commissioning clusters – organisational structure,
  • shadow arrangements?
  • Wave 1 or 2 proposals – all LAs at same time?
  • LLDD and OLASS provision
  • Relationship with National Apprenticeship Service
  • Capital developments
  • Post 19 arrangements

Regional 14-19 Machinery of Government Transition Event

17 April 2008

Paul Williamson

Learning and Skills Council


Current LSC Roles

and Responsibilities



lsc roles and responsibilities
LSC Roles and Responsibilities
  • Statutory duty in relation to the provision of 16 – 18 learners
  • Planning and Management of budgets for F.E., School Sixth Forms, Work Based Learning
  • Review demand and supply
  • Identify gaps in provision
  • Review quality and apply Minimum Levels of Performance
  • Commissioning, tendering, competitions
  • Support providers in the roll out of the new Framework for Excellence

LSC 14-19 activity in

the East Midlands:

Achievement against targets

& trends



Key Issues for

14-19 Education and



key issues
Key Issues
  • ‘’Participation at age 17 has remained below the national average for three years.’’
  • ‘’In 2006 the East Midlands had the lowest proportion of 16-19 year olds qualified to level 2’’
  • ‘’Achievement of Level 2 by 19 is below the national average and improvement has slowed.’’
  • ‘’Achievement of Level 3 by 19 is below the national average and improvement has slowed.’’
  • ‘’Apprenticeship participation among young people has fallen for three years running although 2007/8 has seen an upturn’’.

Raising the

Participation Age


preparing for rpa
Preparing for RPA
  • Analysis of achievement by GCSE scores to plan for balance and mix of provision
  • Analysis of core data to plan for demand and address need
  • Closer analysis of drop out at 17 by sector type
  • Greater ownership of destination tracking by providers
  • Greater ownership of attainment by providers
  • Greater responsibility for placing young people on the correct courses at 14 and 16 by all providers
raising participation
Raising Participation
  • The Learner Entitlement
  • Comprehensive planned menu of vocational options from Entry Level, L1, L2, L3 to L4 from age 14
  • Foundation Learning Tier, Functional skills, 17 New Diplomas, strengthened GCSE’s and ‘A ‘Levels and an Apprenticeship.
  • HE Bite sized to full BA (Hons)
raising participation41
Raising Participation
  • The September Guarantee
  • Earlier IAG and tracking of each learner
  • Area wide prospectus, CAP, Vacancy Matching service for Apprenticeships
  • Timely, targeted recruitment procedures-
  • linked to the September Guarantee
learners with learning difficulties and or disabilities
Learners with LearningDifficulties and/or Disabilities
  • There are approximately 62,000 learners with LDD in the region with 38,000 in FE and 500 learners with the Independent Specialist Providers in the region.
  • The Learners in FE have a vast range of moderate, profound and severe learning difficulties and disabilities
lldd cont d
LLDD cont’d
  • The ISPs are for learners aged 16-25 who require a higher level of support than is traditionally available to enable them to access a local option for further education. They have complex needs.
  • There are other learners with Special Schools, on Work Based Learning Programmes (including Entry to Employment and Train to Gain)
policy context
Policy Context
  • Through Inclusion to Excellence (Peter Little)
  • Learning for Living and Work LSC Strategy
      • Life Skills
      • Employment opportunities
  • Inclusive Learning (1996) – (Prof John Tomlinson)
  • Progression Through Partnership – DCSF, DH DWP
  • Raising Expectations: enabling the system to deliver
  • Foundation Learning Tier – Progression Pathways
process funding
Process & Funding
  • Schools and Connexions in partnership with the LSC and Local Authorities identify learners for ISPs, FE and WBL Providers where appropriate needs can be met
  • A mix of day and residential care
  • Person (or Learner) centred approach – the most appropriate institutions may be outside the locality and the region
process funding48
Process & Funding
  • FE is funded from mainstream FE allocations, extra funding from Additional Learner Support (ALS)
  • ISPs are funded from a matrix approach that has to be calculated for each learner by the institution and agreed by a panel chaired by the LSC (placement process)
      • 07/08 Average cost per learner = £50,006
      • Day - £39,087
      • Residential - £54,917
  • Different funding approaches produce inconsistencies and inequalities
  • Spent £12.9m in 2006/07 and £14m in 2007/08
reforming funding for learners with lldd and or sen
Reforming funding for Learners with LLDD and/or SEN
  • Consultation document from early May to July to develop a fit for purpose funding system that is learner focused, equitable across all areas of the FE sector
  • Process is designed to help plan transition from school to college or other post school learning package, taking account of the young person’s long term aspirations
  • Learners aged 16-25 who, because of a LDD require a higher level of support
brokers in the placement process
Brokers in the placement process
  • East of England Pilot
  • Proposal for funding allocated to individuals should be “moderated” – needs of the learner rather than priorities of budget holder
  • Assessments are objective and value for money
  • Broker must understand capacity and breadth of available provision
brokers cont d
Brokers cont’d
  • From a partnership of
  • Health, care and educational practitioners
  • Packages that take account of different funding agencies criteria
  • All agencies engaged from the beginning of the process
  • 3 year programme with a phased introduction
  • In 2008/09 for FE funding ALS from a formulative approach that takes into account prior achievement in English and Maths – no change to the matrix for ISPs
  • In 2009/10 – the LSC aims to introduce a standard funding system for all learner who have higher levels of support needs in FE, Apprenticeships and ISPs – (above £5,500) per learner
  • 2010/11 – include Learners in special schools and school sixth forms

Regional 14-19 Machinery of Government Transition Event

17 April 2008

Peter Newson

Learning and Skills Council

colleges financial standing
Colleges’ FinancialStanding
  • Statutory corporations of the F&HE Act 1992 with Instrument and Articles of Government
  • ONS classify as ‘private sector’
  • Funded by grant-in-aid under a financial memorandum with the LSC
  • Come under NAO and PAC scrutiny
  • All college income, expenditure and assets are classed as public money
  • May borrow or the open market, invest in companies but do not pay corporation tax
college finances
College Finances
  • Colleges receive 74% of income from the LSC and 85% from government
  • Average college turnover is £19m, ranging from £2m to £125m
  • Staff costs are 66% of total expenditure
  • Surpluses are slender at 1%-2% on income
  • Fees are on average 7% of income
  • Colleges hold £6.6bn fixed assets, average £18m
  • Colleges hold £1bn in cash, on average 59 days
  • Average borrowing is £2.1m
  • Average net assets are £15m
lsc financial regulation
LSC FinancialRegulation
  • Colleges are charities for which the LSC is regulator on behalf of the Charities Commission
  • LSC specifies college accounting policies and oversees college auditors
  • LSC receive and analyse college financial plans and accounts prepared to Companies Acts
  • LSC gives consent for colleges to borrow and acquire and dispose of real estate
  • LSC can intervene in colleges in financial difficulty funding recovery in exchange for agreed actions
lsc capital funding
LSC CapitalFunding
  • LSC capital funding peaks at £800m for 2009-10
  • EM colleges need some £1bn of capital investment covering 60% of the EM estate
  • New build may cost over £2,000 m2
  • Capital is funded by the LSC (over half on average) and college reserves and borrowing
  • Capital projects now cost £75m or more and often take 6 years or more to complete
  • Projects are high risk and can make or break colleges
east midlands las lsc transition event

East MidlandsLAs/LSC Transition Event

Andrew Flack

Corporate Director for Children and Young People

Derby City LA

east midlands las lsc transition event59

East MidlandsLAs/LSC Transition Event


Transforming the LA role

Range and variety

Autonomy of schools


Children’s Centres and Extended Schools

LSPs and LAAs



east midlands las lsc transition event60

East MidlandsLAs/LSC Transition Event



impact of formula funding


asset management

Local Area Agreement





Choice and diversity

east midlands las lsc transition event61

East MidlandsLAs/LSC Transition Event


Advisers SIOs SIPs



Support and challenge

east midlands las lsc transition event62

East MidlandsLAs/LSC Transition Event


Planning – consistency with

Sustainable Community Strategy

Children and Young People’s Plan

Local Area Agreement

Neighbourhood Planning

Partnership links

Children’s Trust

Local Strategic Partnership

Schools Forum

Admissions Forum

LA Leadership

east midlands las lsc transition event63

East MidlandsLAs/LSC Transition Event

Positive contributions


Economic wellbeing

Enjoy and achieve



east midlands las lsc transition event64

East MidlandsLAs/LSC Transition Event


A shared sense of ownership

Strategic leadership and vision

Clear objectives and organisation

Recognition of individual strengths

Access to professional advice


Regional 14-19 Machinery of Government Transition Event

17 April 2008

Mick Brown

Learning and Skills Council


Workshop 1

  • What are the key issues to be taken into account
  • flowing from the Machinery of Government Changes?
  • What are the key issues for clarification?
  • What information will local authorities require to
  • help them to plan and manage the transition?
  • Which issues, if any, require a consistent
  • regional response in the consultation exercise?
  • Each group should nominate a chair and a scribe to note the key points.

Feedback - Workshop 1

17 April 2008

Mick Brown

Learning and Skills Council


Regional 14-19 Machinery of Government Transition Event

17 April 2008

Carol Chambers

Rutland County Council


Workshop 2

  • How should we work at regional level to take forward
  • the transition process?
  • What arrangements should be put in place in local
  • authority / LSC areas to take forward the transition?
  • What are the options for putting in place shadow
  • arrangements to support the transition?
  • What are the priority actions at area and regional
  • levels? (To help inform the initial draft of a regional
  • Task List)
  • What support and resources will be required to help
  • manage the transition process?
  • What are the key requirements for communication -
  • who, what, when, how, etc.?
  • Each group should nominate a chair and a scribe to note the key points.

Feedback - Workshop 2

17 April 2008

Carol Chambers

Rutland County Council


Conclusion and Next Steps

  • Issues for clarification
  • Issues to address in the consultation
  • Key actions at regional and area levels
  • Regional Joint Strategic Forum
  • Further briefings and planning sessions