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R12 Procurement. Agenda. What is new in R12 Purchasing and iProcurement Intro to Sourcing, Procurement Contracts, iSupplier Portal Q&A. iProcurement R12 enhancements. Enhanced catalog authoring Difference summary for catalog changes Unified catalog

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agenda
Agenda
  • What is new in R12 Purchasing and iProcurement
  • Intro to Sourcing, Procurement Contracts, iSupplier Portal
  • Q&A
iprocurement r12 enhancements
iProcurement R12 enhancements
  • Enhanced catalog authoring
  • Difference summary for catalog changes
  • Unified catalog
  • Approval, revision control and archive for catalog data
  • Content security – content zones
  • Advanced approval support - OAM
    • Position hierarchy based approvals
    • Parallel approvals
    • Support for FYI notifications
    • Graphical display of approval chain
  • Enhanced requester driven change order management
  • Requester directed sourcing
  • Multiple search result layouts – updated paragraph or grid display
procurement r12 enhancements
Procurement R12 enhancements
  • Professional Buyers Work Center
  • Procurement for Complex Services
  • Multi Org Access Control (MOAC)
  • E Business Tax
  • Document Publishing Enhancements
  • Communicate document attachments to suppliers
  • OSN – rapid supplier enablement
  • Maintain sourcing rules / ASL form agreement items
  • Support for contractor purchasing users
  • Compliance to packaging conditions
  • Auto approval tolerances for change orders
  • Model complex pricing for blanket line items
  • Advanced approval support for requisitions
  • New user interface for purchasing setups
enhanced catalog agreement management description
Enhanced Catalog Agreement Management Description
  • Catalog Authoring Capability for Buyers, Suppliers and Catalog Administrators
    • Online Authoring and File Upload from Buyer Work Center, iSupplier and iProcurement Catalog Administration Responsibilities
    • Industry standard formats for upload mode including OAG XML, cXML, CIF and text files, with improved error review process
  • Difference Summary for Catalog Changes
    • Display changes between the revised vision and the last approved version. Visual indication for added, changed and delete lines
  • Approval, Revision Control and Archive
    • Buyer can review difference summary during approval
    • Buyer’s acceptance with line level disposition for all changes or only for those that exceed price tolerance.
    • Purchasing Approval Hierarchy, Revision Control and Archival capabilities are added to catalog content
  • Real-time catalog update
    • Extractor will be obsoleted.
enhanced catalog agreement management overview

PO

Award

Buyer

Bulkload /

Online

author

PBWC

iP Admin

External Supplier Sites

iP

Catalog

Admin

Buyer

Approve

iSP

Requester

Sourcing

Supplier

Sourcing

Professional

Enhanced Catalog Agreement Management Overview

Catalog

Definitions:

Buyer - Purchasing user

Supplier - Supplies goods or services to the buying organization

Catalog Administrator - Performs catalog related activities within the buying organization

enhanced catalog agreement management benefits
Enhanced Catalog Agreement Management Benefits
  • Improve Catalog Management
    • Reduce the buying organization overhead in catalog management
    • Buyers can delegate catalog management to suppliers and catalog administrators
    • Online catalog authoring for quicker catalog update
    • Difference Summary to highlight the changes
    • Version control of catalog data
  • Streamline catalog creation and management
  • Catalog perpetually up-to-date and based on real-time data
content security enhancements description
Content Security EnhancementsDescription
  • Control What Catalog Content To Show
    • Catalog Administrators can partition local catalog content into Local Content Zones based on items’ Supplier, Supplier Site, Item Category and Browsing Category information.
      • Support for inclusion and exclusion rules.
      • Ability to include Inventory items.
    • Once defined, Content Zones may be made accessible to users of specific Responsibilities or Operating Units.
      • Content Zones may be assigned to multiple Stores.
      • Stores may contain multiple Content Zones.
content security enhancements partition content
Content Security EnhancementsPartition Content

11.5.10

Release 12

  • Release 12 Content Zones Replace 11.5.10 Catalogs.
  • All Content Zones Support Operating Unit or Responsibility Security.
iprocurement content security what s new
iProcurement – Content SecurityWhat’s New?

Example: Local Content Inclusion Rule

Supplier

  • The rules:
    • Include items from supplier X
    • Include items from category C

Correspond to the red block

of available content.

Supplier X

Supplier Y

....

Category

Category A

Category B

Category C

iprocurement content security what s new11
The rules:

Exclude Supplier X

Include Category A

Include Category C

Results in red blocks of available content.

Exclusion is useful when we need to exclude a single Supplier (e.g., X) from many others (e.g., A-Z).

iProcurement – Content SecurityWhat’s New?

Example: Local Content Exclusion and Inclusion Rules

Supplier

Supplier X

Supplier Y

....

Category

Category A

Category B

Category C

iprocurement content security what s new12
iProcurement – Content SecurityWhat’s New?

Let’s Look at how category rules are defined:

Include specific categories

Include specific suppliers

Make content accessible to specific user groups

iprocurement content security what s new13
iProcurement – Content SecurityWhat’s New?

Example: Include Specific Categories (local content):

Create Category Specific Stores (e.g., Legal Forms and Services) by creating one or more category specific Content Zones

Include content for some users (e.g., Buyers) that should not be available to the general public (e.g., Novice Requesters).

iprocurement content security what s new14
iProcurement – Content SecurityWhat’s New?

Let’s Look at how supplier rules are defined:

Include specific categories

Include specific suppliers

Make content accessible to specific user groups

iprocurement content security what s new15
iProcurement – Content SecurityWhat’s New?

Example: Include Specific Suppliers (local content):

Include items on GBPA, BPA, Quotation, Requisition Templates from specific suppliers.

Segregate Inventory and Externally Sourced content into separate Stores by creating multiple Content Zones with different inclusion settings.

iprocurement content security what s new16
iProcurement – Content SecurityWhat’s New?
  • Once content rules have been completed, the Content Zone may be assigned to all, or some, users:

Include specific categories

Include specific suppliers

Make content accessible to specific user groups

iprocurement content security what s new17
iProcurement – Content SecurityWhat’s New?

Assign Content Zone to specific Responsibilities, Operating Units, or all Users.

content security enhancements benefits
Content Security EnhancementsBenefits
  • Increase Security
    • Inclusion and Exclusion rules provide more control over content.
    • Responsibility and Operating Unit assignments enable specific user sets to access specific catalog content.
  • Improve Usability
    • Single feature-set replaces and enhances functionalities previously provided by Realms, System Profiles, Catalogs, and Extractor.
requester driven change order mgmt
Requester Driven Change Order Mgmt
  • Change Order Approval and Routing Based on Tolerances
      • Requester’s and Supplier’s changes are routed to the requester’s approval hierarchy
      • PO changes are routed to to buyer for approval
      • Bypass approval for changes within tolerances
requester driven change order mgmt benefits
Requester Driven Change Order Mgmt Benefits
  • Enhanced Requester Driven Change Order Management
    • Streamlines the Change Order Process
      • Tolerances to indicate when a requester initiated change should be routed to the requester hierarchy for approval
      • Tolerances and options to determine the need for buyer’s approval
      • Auto-approval for minor changes
    • Flexible Tolerances
      • Simple user interface for managing tolerances instead of using workflow attributes
      • Minimum/Maximum increment by amount or percentage
      • Multiple attributes: document amount, unit price, line amount, need by date, promise date
usability enhancements
Usability Enhancements
  • Search & Browse within Stores
  • Paragraph and Grid Layouts
    • Grid Format – allows requesters to differentiate between similar items effectively.
  • Item Details and Comparison Page Layout Enhanced
  • Create and maintain multiple Favorites Lists.
  • List of Values (LOVs) capability are enhanced.
    • Provides users with tools to find the values they are looking for easily and effectively
    • Enhancements include:
      • Sorting Capability
      • Expanded Search Criteria
usability enhancements paragraph search skin

2 column layout ensures sufficient spacing with item image

Images may be hidden. When they are hidden, three columns of descriptors appear

Price, UOM and action buttons appear on last rows of each item description

Usability EnhancementsParagraph Search Skin
usability enhancements search skins grid format
Usability EnhancementsSearch Skins – Grid Format

The grid format allows users to differentiate between similar items more effectively.

usability enhancements25
Usability Enhancements
  • Advanced Approvals Enhancements
    • Parallel Approvals
      • Notifications are sent out to multiple people simultaneously to speed up the approval process
    • Support for Viewers
      • FYI notification, approval is not needed
    • Position Hierarchy Support
    • Graphical Approval Path UI Display
advanced approvals enhancements example approval list
Advanced Approvals Enhancements Example – Approval List

Takes you to add approver/viewer, delete approvers

Parallel Approval

  • A requisition for furniture totaling $4,500 is created. The req will need to be approved by the position hierarchy chain and the Facilities Management Group.
advanced approvals enhancements example add viewers
Advanced Approvals Enhancements Example – Add Viewers

Option to add Viewers to the Approval List

usability enhancements benefits
Usability EnhancementsBenefits
  • Increase Flexibility
    • Users can specify their search results layout preference: Paragraph or Grid
    • Users can maintain and manage multiple favorites lists
    • Users have more options when searching using List of Values (LOVs)
  • Improve Ease of Use
    • Updated user interface provides requesters with more intuitive and user-friendly layout
    • Allows users to identify desired information quickly
usability enhancements benefits30
Usability EnhancementsBenefits
  • Speed up Approvals Process While Still Maintaining Oversight
    • Requisition can be routed to multiple approvers simultaneously
  • Increase Flexibility for Setting up Approval Routes
    • Voting Regime allows enterprises the flexibility in defining approval rules
  • Reduce Setup Efforts
    • Approval rules can be defined once and be leveraged across multiple products, requiring less maintenance work
  • Provide Intuitive Graphical View of Approval List
    • Graphical View for Approval List provides users with quick view of the approval list and status
oracle purchasing delta summary
Oracle Purchasing – Delta Summary
  • Professional Buyer’s Work Center
  • Enhanced Catalog Access
  • Document Styles
  • Multi-Org Access Control
  • Document Publishing Enhancements
  • Communicate Document Attachments to Suppliers
  • Maintain Sourcing Rules/ASLs for Agreement Items
  • Complex Services Procurement
  • Support for Contract Purchasing Users
  • Supplier Packaging Constraints
  • E-Business Tax
  • Model Complex Pricing for Blanket Line Items
  • Mass Re-pricing of Purchasing Documents
  • Auto-Approval Tolerances for Change Orders
professional buyer s work center feature description
Professional Buyer’s Work Center Feature Description
  • Requisitions
    • View and Process Requisitions into Orders or Sourcing Events
  • Orders
    • Create and Manage Purchase Orders
  • Agreements
    • Create and Manage Blanket and Contract Purchase Agreements
  • Deliverables
    • Manage Procurement Contract Deliverables
  • Negotiations
    • Access Oracle Sourcing
  • Suppliers
    • Create and Manage Supply Base
professional buyer s work center customization and extensibility options
Professional Buyer’s Work Center Customization and Extensibility Options
  • Customers can create custom views using personalization feature in all inquiry pages.
professional buyer s work center benefits
Professional Buyer’s Work CenterBenefits
  • Increases Productivity
    • Central Place for Buyers to Perform Day-to-Day Tasks
    • Optimized for Shared Service Centers
    • Streamlined Interface Increases Efficiency
    • Pre-Seeded or Custom Views for quicker access to information and prioritize tasks
  • Designed for Procurement Professionals, the PBWC Combines Ease-of-Use with Power Capabilities to Track, Manage and Control all Strategic and Tactical Activities.
enhanced catalog access feature description
Enhanced Catalog AccessFeature Description
  • iProcurement like Search Capabilities for Purchasing Users
  • Add Catalog Items to Purchase Orders and Agreements
  • Replace non-catalog requests with lines from the catalog
document styles feature description
Document StylesFeature Description

Assign Display Names to Document Types

Enable/Disable Features

document styles implementation considerations
Document Styles Implementation Considerations
  • Document Styles is a new concept in Release 12. It is a configuration tool that reduces the complexity of the application by allowing procurement managers to control the available functionality and the display of PO documents.
  • A document style is mandatory on a PO document. The style setting controls the document display on the HTML UI for document creation, update, and viewing of individual document, as well as the allowable values during the document creation and update. 
  • A style can only be applied at the start of document creation. It cannot be replaced with another style or removed from a document.
  • Standard Style: This will be the only seeded style and will be used for upgrade of the documents created prior to R12.
  • Non-standard style:
      • Any new styles created in R12 are considered non-standard.
      • Purchasing documents with these styles can only be created and processed through the Work Center.
multi org access control feature description
Multi-Org Access Control Feature Description

OLD PROCESS

Application

Responsibility B

Application

Responsibility A

Application

Responsibility C

Operating unit Y

Operating unit X

Operating unit Z

NEW PROCESS

Application

Responsibility A

Operating unit Y

Operating unit Z

Operating unit X

multi org access control implementation considerations
Multi-Org Access Control Implementation Considerations
  • New Profile Options

Entire Purchasing functionality requires the Multi Org Access Control (MOAC) setups to be configured correctly. The following new profile options need to be set for MOAC

    • MO: Security Profile - the group of operating units that can be accessed in HTML Orders
    • MO: Default Operating Unit - the default OU that should be used when creating new POs.
  • If customer is not leveraging MOAC, they can continue to use R11i profile option ‘MO: Operating Unit’.
  • Select Human resources responsibility to create the security profile (Security -> Global Security Profile (Function PERWSSCP-GLOBAL)
document printing enhancements feature description
Document Printing EnhancementsFeature Description

Purchasing

Layout

PO Output

New in Release 12.0

Purchasing

XML

11.5.10

New in Release 12.0

Purchasing

Layout

PO Output

in Multiple Formats

Purchasing

XML

Release 12

maintain sourcing rules asls for agreement items
Maintain Sourcing Rules/ASLs for Agreement Items
  • New Concurrent Program Introduced
    • Designate agreement usage in Specific Regions or Plants
    • Extend rule effectivity after renewing Blanket Agreements
    • Maintain rules for all Operating Units enabled to buy off an Agreement
support for contractor purchasing users feature description
Support for Contractor Purchasing UsersFeature Description
  • Allow Contingent Workers to Participate in Purchasing Activities
    • Raise and Approve Requisitions
    • Create, Maintain, and Approve Purchase Orders
    • Receive Goods and Services
  • New Profile Option

HR: Expand Role of Contingent Worker

compliance to packaging constraints
Compliance to Packaging Constraints

1. Min-max creates Replenishment Request for 116 Eaches

New Process

Inventory

  • 2. Apply Constraints
  • Order Modifier
  • UOM Conversion
  • Rounding
  • New Quantity = 10
  • New UOM=Cases of 12

Min-Max

3. PO placed for 10 cases of 12

REQIMPORT

Purchasing

4. PO complies to Supplier packaging constraints

PURCHASE ORDER

SUPPLIERS

e business tax integration feature description
E-Business Tax Integration Feature Description

Prior toE-Business Tax

  • Basic tax setup – tax codes and tax groups

WithE-Business Tax

  • Comprehensive solution addressing complex tax requirements
  • Fragmented tax solution across E-Business Suite modules
      • Multiple tax engines
      • Duplicate tax setup
      • Fragmented data storage
      • Duplicate 3rd party integration
  • Single point tax solution across E-Business Suite
      • Single interface: tax setup and 3rd party integration
      • Uniform services
      • Single repository

Note: Please refer to the e Business Tax TOI for more information on this feature

model complex pricing for blanket line items

Benefits

  • Bring Agreements with Complex Pricing Requirements Online
  • Accurate Pricing of Transactions without the need for Manual Overrides
  • Decrease Supplier over billing
  • Save Cost by ensuring all available discounts are applied
Model Complex Pricing for Blanket Line Items

Blanket

Agreement

Pricing

Transactions

Line Price

Pricing Engine

Price Break

Custom API

Requisitions

Price List

Leverage Oracle Advanced Pricing

to model Complex Pricing Scenarios

Formula

Modifiers

Orders

Oracle

Advanced Pricing

mass re pricing of purchasing documents feature description
Mass Re-pricing of Purchasing DocumentsFeature Description

Orders

Blanket Purchase

Agreement

Advanced Pricing

Price Lists, Modifiers

Revise Pricing Data

New in Release 12.0

Custom Pricing API

auto approval tolerances for change orders
Auto-Approval Tolerances for Change Orders

Eliminates need for Workflow Customizations

Set tolerances by document type

New tolerance attributes introduced

advanced approvals support for requisitions description
Advanced Approvals Support for RequisitionsDescription
  • Parallel Approvals
    • Notifications are sent out to multiple people simultaneously to speed up the approval process
  • Position Hierarchy Support
advanced approvals support for requisitions parallel approvals
Advanced Approvals Support for Requisitions Parallel Approvals
  • In 11.5.10, approvers for a given requisition are notified sequentially
  • To satisfy regulatory requirements (e.g. Sarbanes-Oxley Act), organizations may need to involve more approvers
  • With parallel approvals, several approvers can be simultaneously notified for a given requisition, thus speeding up the requisition approval process
  • Parallel approvals can be setup within an approval group or for individuals
advanced approvals support for requisitions voting method
Advanced Approvals Support for Requisitions Voting Method
  • A Voting Method is a way of sequencing the approvers within an approval group/chain of authority
  • Types of voting methods
    • Consensus
      • All approvers must respond. Approvers will receive notifications in parallel
    • First Responder Wins
      • Approvers will receive notifications in parallel, but only the action of the first approver to respond will be recorded
advanced approvals support for requisitions position hierarchy support
Advanced Approvals Support for Requisitions Position Hierarchy Support
  • In addition to the Employee/Supervisor Hierarchy support, the integration with Oracle Approval Management (AME) also supports Position Hierarchy
  • Approval routing structures using positions and position hierarchies remain stable, even if individual employees leave their organization, or transfer within it
advanced approvals support example
Advanced Approvals SupportExample
  • Business Rules:
    • If requisition < $5,000, then requires approvals up to first two positions up based on position hierarchy
    • If the item’s category is [IT.EQUIPMENT] then require approval from IT Approval Group
    • IT Approval Group is in parallel to position hierarchy approval chain
advanced approvals support example approval list
Advanced Approvals SupportExample – Approval List

Approval Group returned in Approval List since Item Category is [IT.EQUIPMENT]

Since req total is between 0 and 5000, the first 2 positions up (based on the Position Hierarchy Rule) is generated

  • A requisition for computers totaling $4,500 is created. The req will need to be approved by the position hierarchy chain and the IT Approval Group.
advanced approvals support example approval list56
Advanced Approvals SupportExample – Approval List

Takes you to add approver/viewer, delete approvers

Parallel Approval

  • A requisition for computers totaling $4,500 is created. The req will need to be approved by the position hierarchy chain and the IT Approval Group.
advanced approvals support example add viewers
Advanced Approvals SupportExample – Add Viewers

Option to add Viewers to the Approval List

advanced approvals support example view req status
Advanced Approvals SupportExample – View Req Status
  • The Approval Graphical View shows the following:
    • Tom Gallant has approved the requisition
    • The requisition is currently pending approvals from the IT Approval Group and Maria Menudo
sourcing at a glance

“Strategic sourcing is emerging as the leading strategy to control costs, capture innovation, and maximize performance.”

Sourcing At-a-Glance

Buying Professional

Identify Suppliers & Opportunities

Define Strategies & Negotiations

Conduct On-Line Negotiations

Analyze & Award

Approve & Issue

LOB Stakeholder

Supply Base

oracle sourcing sourcing optimization

Identify Suppliers & Opportunities

Define Strategies & Negotiations

Conduct On-Line Negotiations

Analyze & Award

Approve & Issue

Oracle Sourcing & Sourcing Optimization

Source More of Your Spend

Source for Lowest Total Cost

Create Immediate & Long-Term Savings

Contract Mgmt

Finance

Operations

Purchasing

Increase the Effectiveness & Efficiency of Strategic Sourcing

efficient online negotiations slash cycle time by eliminating manual processes
Efficient Online NegotiationsSlash Cycle Time by Eliminating Manual Processes

View responses and monitor bidding activity in real-time

Drill into individual sourcing events

View new incoming supplier messages and incomplete tasks

slide63

Facilitated Online Bid ComparisonMake Faster Award Decisions

  • Use Bid Data to Reduce Manual Effort
    • Knock-out criteria enforcement
    • Automatic bid scoring
    • Side-by-side comparison
  • Analyze Online for Faster, Better Awards
    • Enable selection of suppliers, lots, or specific lines through flexible awards
    • Enforce policy compliance (e.g., multi-source rqmts, MBWE suppliers)
  • Use Award Summary & Recommendation
    • View award details
    • Award approval by workflow
slide64

Automatic Scoring of RequirementsQuickly Identify the Best Qualified Suppliers

  • Automatically eliminate suppliers that score below minimum requirements
  • Automatically exclude non-compliant suppliers from shortlists
centralized terms library ensure consistent contract standards
Centralized Terms LibraryEnsure Consistent Contract Standards
  • Capture standard contract clauses, variables, templates and deliverables
  • Clearly define enforceable and automated standard policy and procedure
  • Specify document format with flexibilityto accommodate regional variations
  • Provide comprehensive revision control via notification-based workflow with approval rules

Central

Terms

Library

Support Compliance and Oversight Requirements

expert based authoring produce compliant contracts
Expert-Based AuthoringProduce Compliant Contracts
  • Configurable rulesdrive terms selectionfor complex contracts
  • Clauses default based on product, supplier, contract value, etc.
  • Author high quality contracts with minimal legal supervision

Contract

IndustrySegment?

Template

Government

Commercial

...

Over $50k?

No

Yes

Draft

  • Add Clauses
  • High Value
  • Insurance

Responses Drive Clause Selection

Contract

slide67

Legal

Supplier

Automated MS Word SynchronizationQuickly and Accurately Integrate Offline Redline Edits into Contracts
  • Streamline internal collaboration and supplier negotiation by allowing key stakeholders to be involved in the contract review process
  • Improve contracting efficiency while reducing effort
  • Minimize errors and risk from manual updates

Contract Administrator

Synchronize

Download

Legal Review

Supplier Acceptance

automatic document generation eliminate manual re keying
Automatic Document GenerationEliminate Manual Re-Keying
  • Automatically substitute negotiated terms in printed document
  • Easily tailor to each business unit’s standard format – logos, headers, layout, etc.
  • Generate standard .pdf business document

Variable Substitution

slide69

All policy deviations are reported to approvers alongside clause deviations in the Contract Deviations Report, guiding approvers to exceptions in the contract along with the standard values.

Quickly determine number of incidents

Identify and view contracts with non-standard clauses

Clause Usage AnalysisSearch Contracts To Analyze Clause Usage & Modification

  • Improved legal discovery on contracts across multiple organizations
  • Better insight into effectiveness of current standard language usage
  • Enhanced visibility into contract standards requiring revision
contract deliverable tracking monitor supplier performance
Contract Deliverable TrackingMonitor Supplier Performance
  • Generate monthly milestone progress reports
  • Provide a prototype within 3 months of contract signing
  • Perform site visit and inspection
  • Provide proof of compliance to industry standards

ExampleDeliverables

DefineDeliverable

SendNotification

Manage

Deliverable

Escalate WhenNecessary

  • Based on contract T’s & C’s
  • One-time and recurring
  • Internal or external
  • Notify individuals or groups
  • Notify trading partners
  • Track progress
  • Indicate failure or completion
  • Attach supporting documents
  • View status change history
  • Define escalation criteria
  • Escalate to supervisor
manage contract deliverables track contractual responsibilities and key administrative tasks
Manage Contract Deliverables Track Contractual Responsibilities and Key Administrative Tasks

Track internal commitments & contractual obligations

Clearly defined ownership

Deliverable status at a glance

  • Alert Any Compliance Risk and Highlight Non-Compliance
  • Review Compliance Status Before Authorizing Payments
  • Track Approval History
prospective supplier registration reduce overhead with self service registration

Supplier Requests

Supplier Registration

Review & Approval

Prospective Supplier Registration Reduce Overhead with Self-Service Registration
  • Configure qualification details captured during registration
  • Define req. elements of supplier profile
  • Include customized questionnaires* as part of registration
  • Use request details to customize approval flow
  • Enable approvers to update details
  • Notify suppliers via email once registration request has been approved / rejected
  • Use corporate website to allow interested prospective suppliers to register

* Requires iSurvey

supplier management user interface streamlined supplier profile management
Supplier Management User-InterfaceStreamlined Supplier Profile Management

To Do List for requests

Create supplier

Search or drill down to supplier details