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State Home Construction Grant Program Introduction History The Grant Process in support of Geriatrics State Home Construction Grant Program Introduction Non Clinical Programs in GEC State Home Construction Non-institutional Care State Home Construction Purpose

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Presentation Transcript
state home construction grant program
State Home Construction Grant Program
  • Introduction
  • History
  • The Grant Process in support of Geriatrics
state home construction grant program3
State Home Construction Grant Program
  • Introduction
    • Non Clinical Programs in GEC
      • State Home Construction
      • Non-institutional Care
    • State Home Construction Purpose
      • To construct State Home facilities for furnishing domiciliary or nursing home care to veterans
      • To expand, remodel, or alter existing buildings for furnishing domiciliary, nursing home or adult day health care to veterans in state homes
state home construction grant program4
State Home Construction Grant Program
  • State Home Construction Clinical Connection
    • Culture transformation / Resident-centered care
    • State Veterans Home recognition
    • State Veterans Home survey
state home construction grant program5
State Home Construction Grant Program

History

Between 2000-2009 VA Awarded:

$1.975 Billion in construction grants

46 Bed Creation Projects (5,273 Beds)

7 Bed Replacement Projects (1,322 Beds)

FY 2010 budget = $110 million

Authorized via 38 USC § 8131-8137

Regulated via 38 CFR § 59

5

state home construction grant program6
State Home Construction Grant Program
  • 2010 Priority List
    • 120 total projects all priority groups
    • 53 priority 1 projects (with state matching funds)
      • 11 deferred to a subsequent year
      • 41 were offered funding letters
    • Eligible 2010 projects are in the approval process
state home construction grant program7
State Home Construction Grant Program
  • State Home Construction Grant Process
    • Timeline
    • Pre-Award
    • Award
    • Post-Award
    • Close Out
state home construction grant program8
State Home Construction Grant Program

Timeline for FY 2010

FY 2009 Priority List

Conditional grants have their final requirements due 180 Days after SECVA grants conditional approval (varies)

FY 2010 Priority List

SECVA must sign all packages

Requirements for Conditional and Final Approvals Due

Funding Letters sent to states

Budget Approved (Varies)

Priority List signed by SECVA

Priority List Created

FY 2011 Priority List

Initial Applications Due

Sept

Sept

Sept

Nov

Nov

Nov

Dec

Dec

Dec

Feb

Feb

Feb

Mar

Mar

Mar

15 Apr

15 Apr

15 Apr

15 Aug

15 Aug

15 Aug

30 Sept

30 Sept

30 Sept

state home construction grant program9
State Home Construction Grant Program

Pre-Award

Submit initial application on Grants.gov

Mail originals to VA

Review design guide with state

Include deficiency items from State Veterans Home Survey

Deadline for initial submission is April 15th

Submit certification of state matching funds by August 15th to be placed in priority group 1

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state home construction grant program10
State Home Construction Grant Program

Award – Funding Eligibility:

Must rank in priority group 1 on priority list

Integration of culture transformation

Fall in the funding range

Will receive a funding or non-funding letter each Fiscal Year from VA

10

state home construction grant program11
State Home Construction Grant Program

Award – Conditional Approval

Should Submit items A1 - B5D by April 15th

Have 180 calendar days after Secretary signs conditional approval to submit remaining items for a final award

11

state home construction grant program12
State Home Construction Grant Program

Award – Final Award

Submit items A1 - B7J by August 15th

Can only receive funds once have final award

12

state home construction grant program13
State Home Construction Grant Program

Post-Award:

Payments begin: Request payment in HHS Payment Management System

For new bed projects: Once construction is around 70% complete, the VA recognition process will start

Cannot receive the final payment until grant close out requirements are met

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state home construction grant program14
State Home Construction Grant Program

Closeout:

Submit a request for a final grant program review

Generally, VA will request construction photographs

Submit evidence the State has complied with the Single Audit Act requirements

Submit the Post-Grant Requirements, VA Form 10-0388-13

14

state home construction grant program15
State Home Construction Grant Program
  • Lessons learned / Helpful hints
    • All documents must have FAI# and date
    • Scanned files should be named to describe content
      • FAI#, location, what it is, date
      • Example: FAI 40-030 Clinton 271 pmt 5 9.24.10.pdf
      • FAI 40-030 Clinton B2d Historical 1.24.10.pdf
    • Do not include multiple documents in one scanned file
    • Keep projects separate in correspondence
state home construction grant program16
State Home Construction Grant Program
  • Lessons learned / Helpful hints
    • Drawings ~ submit the following:
      • 2 Half-size sets of drawings
      • 2 spec books
      • 1 CD of drawings and specifications
    • State matching funds ~ submit the following:
      • VA Form: 10-0388-6
      • Proof the state has matching funds
        • Copy of budget or act
state home construction grant program17
State Home Construction Grant Program
  • Lessons learned / Helpful hints
    • To get on the priority list you must have A1 through A18 on the checklist completed
    • Each year you must have an updated budget
    • Each year you must have an updated declaration of state matching funds: form and proof
state home construction grant program18
State Home Construction Grant Program

Staff

Tom Graves: thomas.graves2@va.gov

Program Analyst: Vacant

Kelly Mingle: kelly.mingle@va.gov

Management Analyst

Program Support Assistant