Productivity is not ease to increase but If we able to follow a process, certainly we can do that.
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Virtual assistants can save you hours a day of work, but only if you make the
most of your time with them and use training systems that greatly simplify
delegation. I have done a mini Research on that topic and Finding the below
tips to get highest return from a virtual Employee.
Give clear instructions
The lack of clear and concise instructions for tasks is an important reason why new
virtual assistants do not work well with entrepreneurs. The best automation tool I
created with my company was an operations manual that describes all the tasks a VA
needs to do. It's been a long time since the beginning, but it's saved in the back with
time and worth fewer mistakes.
It takes time to get into a slot with VAs. Do one task at a time and manage each work
at the beginning. Be sure to use clear instructions and be polite and friendly!
Use the right tools
With the right tools, the communication and training process of a new VA can be
accelerated. Examples include devices such as DropBox or Evernote for easy access to
files and information, Jing or Screen for creating online video tutorials for quick
workplace training, and Trello or Asana for managing and tracking tasks tracking
Test your VA with a variety of tasks, some simple and other complex ones, and get an
idea of what he can do without continually accompanying him. There are practical
limits to what a virtual assistant can do without knowing him or seeing his company.
It's not your fifties assistant sitting in front of your desk.
Virtual assistants are also people! They will always do an excellent job for you if you
treat them with respect and friendliness.
Take the phone
It's easy to write a tutorial for your virtual assistant that may take longer than you do
yourself. Instead, call the phone to get a five-minute overview of the project with the
VA, and then e-mail the details. So you can ask questions about the general
orientation and avoid wasting more time than the task is worth.
More to communicate
Document everything. Schedule daily meetings from one person to another. Create
screen games. Ask if you have problems or not. The key is to communicate more with
your virtual assistant. Most of the time, it is not that the VA is not capable; is that the
process is interrupted. Invest the time to communicate at a high level, and you will
receive the rewards.
Document all your processes
I save a shared Ever wore folder with notes describing various settings and processes
(for example, planning, traveling, blog posts). This facilitates the integration of a new
VA. If assigning a repetitive task, ask the VA to document it in Evernote for later
Delegate routine tasks
Virtual Assistants are great at taking time, but to maximize them, you need to be
honest about the value of your time and the tasks that reduce returns. In general,
everything that is repetitive and routine should be delegated to an assistant.
Theoretically, everyday tasks should be comfortable with some typed instruction sets.
Let her ask questions.
Often, virtual assistants first want to impress by "developing" and not asking
important questions about the requirements of a project. I tell my VA that I prefer
honest and open communication, and they should always feel free to ask for
clarification or advice without feeling stupid. This saves time in the long run and tasks
rarely need to be repeated.
Define explicit instructions
Previous communication and repeatable processes are essential. Give a few useful
examples at the beginning and ask them to perform a series of tasks based on these
examples and provide feedback to continue.
Develop a 90-days plan
Think about what your VA should do in seven days, 30 days, 60 days and 90 days.
What is necessary for you in advance? What can you expect but still have to be
solved? You had months or years to learn your job and your job; Develop a plan that
makes progress in performance expectations so that both can succeed.
As we work from the remote place with a VA and we always love to get best output
from them. so it is important to be friendly and nice to them. I also think over
communication can reduce the productivity. Hope above tips will be benefited to you.