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WEB for Admissions. On Line Application Upload Process Bruce Correll – Lehigh University Melissa Gerding – Villanova University Bob McBride – LaSalle University. PABUG Admissions “PUSH” . Set Up Forms and Decision Points Bruce Correll - LEHIGH. Decision Points .

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WEB for Admissions

On Line Application

Upload Process

Bruce Correll – Lehigh University

Melissa Gerding – Villanova University

Bob McBride – LaSalle University

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PABUG Admissions “PUSH”

Set Up

Forms and Decision Points

Bruce Correll - LEHIGH

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Decision Points

  • Individual vs. Job Submit “batch” push

  • Who ??? and How many???

  • Push overrides vs. individual overrides test and options

  • Must be related to required portions of the app.

  • SOAINFR is a key to matches {{{{ be careful of use of middle initial or name and its effect }}}}

  • EDI standards in SOAXREF using TS 189 codes or user generated

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Push Set Up


  • SOAXREF (during app set up must match SOACURR, SOAXCUR, AND SOAWCUR


  • Required and Optional must match


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Admissions “PUSH”


Forms and Application “Flow”

Melissa Gerding - VILLANOVA

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SAAEAPSElectronic Application Process Form


  • Review electronic applications

  • Delete “frivolous” applications

  • Review/process suspended or erroneous records resulting from Batch process


    4. Verify and load applications in Manual process

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SARETMTElec. Appl. Verify/Load Process

  • Job Submission Process

  • Use this Job to Batch process applications that meet processing guidelines (set up previously)

  • Run in Audit and Update Mode

  • NOT used in Manual upload process

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SAAEAPSSuspense/Error Status

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SOQMTCHResolve Suspense / Match Process

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Example: Error in Procedure

This is BAD!!!!

This is Bad!!!

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Admissions “PUSH”

Process Maintenance

Resources, Schedule, Additional Decision Points

Bob McBride – LA SALLE

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Web App History - Day

  • Implemented in Day Admission Fall 2000

  • Some modifications required

  • Manual process

  • Hasn’t evolved much since implementation

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Web App History – Eve / Grad

  • Implemented in Eve/Grad Summer 2003

  • Baseline product with supporting MS Access Reports and Worksheets

  • Manual process

  • Uses latest enhancements to the product

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Staffing – Day

  • All Undergraduate admissions systems maintained and operated by IMG

  • Push process run by Technical Specialist for Admission

  • Manual clean up performed by day support staff

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Staffing – Eve / Grad

  • All evening and graduate systems maintained by Associate Registrar

  • Push process run by support staff in Office of Adult Enrollment

  • Manual clean up performed by grad / eve support staff

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Process Schedule - Day

  • Runs on a weekly basis

  • Pushed, printed and distributed to support staff for data cleanup

  • Support staff distributes to counselors for file review

  • Decision letters mailed weekly starting in mid October

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Process Schedule – Grad / Eve

  • Runs on a daily basis

  • Pushed, printed and cleaned up by support staff

  • Support staff distributes files to individual grad directors for file review

  • Decision letters mailed weekly

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