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Resignation Letters. Job Resignation Do’s and Don’ts. Do know how to resign from your job gracefully and professionally.

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Job Resignation Do’s and Don’ts

  • Do know how to resign from your job gracefully and professionally.

  • Don’t get caught off-guard, so do prepare to resign by removing all personal items and files from your office and computer for those instances when your employer will ask you to leave as soon as you tender your resignation.

  • Do make the transition as easy and as smooth as possible. And do offer to help find and/or train your replacement. But don’t make promises you can’t -- or won't -- keep.

  • Don’t make any statements or express any opinions that you may later regret. Remember that old adage: if you have nothing good to say, say nothing at all.

  • Do be sure and give proper notice to your current employer.

  • Don’t burn any bridges. Do leave on good terms with your co-workers and supervisors.

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Job Resignation Do’s and Don’ts

  • Do the exit interview with your current employer, if required. But don’t say anything negative about your supervisor or co-workers during the interviewer -- no matter how tempted you are.

  • Don’t disappear during your last weeks on the job. Do stay a productive member of the team.

  • Do make sure you receive all your stored up compensation and benefits, including bonus checks and unused vacation time, personal days, etc.

  • Don’t consider a counteroffer unless you are sure it’s a better deal for you; studies show a high percentage of workers still leave the employer within a year of accepting a counteroffer, some being forced out.

  • Do make a plan to keep in touch with key coworkers, friends, and mentors. Keep your network strong.

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Job Resignation Do’s and Don’ts

  • Don’t feel guilty about leaving. It may be hard to leave, but focus on the fact that you are leaving to accept a great career opportunity. And don't brag about that great opportunity.

  • Do your best to wrap up all your major assignments. And do leave a detailed progress report for your supervisor and/or successor.

  • Do be prepared for some employers to overreact to your resignation; some employers immediately dismiss employees who resign.

  • Do write a professional resignation letter or memo.

  • Don’t feel as though you need to tell your current employer any reason for leaving your job, but do be polite in thanking the employer for the opportunity to work there.

  • Do submit your letter of resignation to your immediate supervisor, with a copy to the human resources department.

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How to Write a Letter of Resignation

  • When writing a letter of resignation:

    • It's important to keep your resignation letter as simple, brief, and focused as possible.

    • It should also be positive.

  • Once you have made the decision to move on, there's no point in criticizing your employer or your job.

  • Your letter of resignation should include:

    • The fact that you are leaving

    • Date when your resignation is effective

  • You can also let the employer know you appreciate your time with the company.

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Resignation Letter Template

Your Address

Your City, State, Zip Code


Employer Contact Information:Name Title Organization Address City, State, Zip Code

Salutation:Dear Mr./Ms. Last Name:

First Paragraph: The first paragraph of your letter should state that you are resigning and give the date when your resignation is effective.

Middle Paragraph: The next section of your resignation letter (optional) should thank your employer for the opportunities you have had during your employment with the company.

Final Paragraph: Conclude your resignation letter (optional) by offering to assist with the transition.

Complimentary Close:


Typed Signature

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7 Shawnee RoadShort Hills, NJ 07078

August 1, 2006

Dr. Jill Fenimore Director of Pharmaceutical SalesMerck & Company, Inc.1 Merck DriveWhitehouse Station, NJ 08889

Dear Dr. Fenimore:

I am writing to you today to officially tender my resignation from Merck effective Friday, August 18, 2009.

I never thought I would ever leave such a great company as Merck, but when the opportunity arose to own and operate my own vineyard in Napa, which as you know has always been a lifelong dream for me, I simply had to take advantage of it.

I cannot say enough wonderful things about Merck, about all the people I’ve encountered in my years of service with the company, and especially about you and all the others on the sales team. Your leadership has taken us all to new levels, and I have appreciated all your personal and professional advice over the years. It’s my hope that we will stay in touch as I begin this new chapter in my life.

If you have any questions, please ask. Thanks again for everything.


Scott Hent