Board Basics -
Download
1 / 30

Board Basics - Organization and the Conduct of Business - PowerPoint PPT Presentation


  • 132 Views
  • Updated On :

Board Basics - Organization and the Conduct of Business. Introduction. How boards are organized and conduct business is based in state law and detailed in board bylaws. The board must reflect its community and is responsible for the library’s governance and future. Overview.

Related searches for Board Basics - Organization and the Conduct of Business

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'Board Basics - Organization and the Conduct of Business' - MikeCarlo


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
Slide1 l.jpg

Board Basics -

Organization and the Conduct of Business


Introduction l.jpg
Introduction

How boards are organized and conduct business is based in state law and detailed in board bylaws.

The board must reflect its community and is responsible for the library’s governance and future.


Overview l.jpg
Overview

  • Appointment, terms, composition

  • Recruiting for the future

  • Diversity

  • Code of Ethics

  • Bylaws and procedures

  • Officers and committees


Lesson objective l.jpg
Lesson Objective

By the end of this lesson, you will be able to:

  • Describe how a board of trustees is organized

  • Explain how board business is conducted


How are trustees appointed l.jpg
How are Trustees Appointed?

For libraries established after June 14, 1961:

  • Stipulated in The Library Code

  • Not less than 5, nor more than 7

  • Appointed by municipal officers, who can also fill vacancies


How are trustees appointed6 l.jpg
How are Trustees Appointed?

For libraries established after June 14, 1961:

  • When two or more municipalities contribute funding

    • Each appoints trustees

    • Mutually agree on number

    • Total can be no more than nine


How long does a trustee serve l.jpg
How Long Does a Trustee Serve?

  • When a board is first established:

    • 1/3 serve 1 year

    • 1/3 serve 2 years

    • 1/3 serve 3 years


How long does a trustee serve8 l.jpg
How Long Does a Trustee Serve?

  • When terms expire, new appointees serve three years

  • Appointees filling vacancies are appointed for the unexpired terms


Responsibilities l.jpg
Responsibilities

Generally:

  • Maintain a free, public, nonsectarian library

  • Provide information, education and recreation

  • Free access to a useful collection

  • Ensure proper staffing


Responsibilities10 l.jpg
Responsibilities

Required by law:

  • Elect president, secretary and treasurer

  • Provide bonding for treasurer

  • Submit annual report to funding agency


Responsibilities11 l.jpg
Responsibilities

Required by law:

  • Submit annual report and audit to Commonwealth Libraries

  • Make treasurer’s accounts available for audit

  • Follow provisions of the Sunshine Law


Annual report l.jpg
Annual Report

  • Whether you need to or not!

  • Includes:

    • The year’s receipts and expenditures

    • Summary of condition of library (volumes, maps, etc…, lost or withdrawn, added)

    • Number of registered borrowers and readers

    • Circulation information


Written policy statement l.jpg
Written Policy Statement

  • First step of any board in PA

  • Written by whole board

  • Differentiates functions of board and staff

  • Clarifies roles

  • Helps define meeting agendas


Bylaws l.jpg
Bylaws

  • Written internal rules

  • Defines structure and operations

  • Provides clear direction

  • Guides decisions

  • Bylaws and practice must be in accord

  • Reviewed by attorney for legality


Bylaws15 l.jpg
Bylaws

  • Regular and special meetings

  • Board officers – titles, duties, terms

  • Regular board member terms

  • Quorum


Bylaws16 l.jpg
Bylaws

  • Elections

  • Committees

  • Conduct of meetings

  • How to amend


Boards need procedures l.jpg
Boards Need Procedures

  • Boards function best with agreed procedures

  • They must be managed consistently

  • List in your toolkit


Balanced board l.jpg
Balanced Board

  • A broad range of talents, including skills in:

  • Financial management

  • Legal issues

  • Negotiations

  • Advocacy

  • Technology

  • Construction


Diversity l.jpg
Diversity

Look at your board--

  • Is it representative of the community?

  • Is it racially and ethnically diverse?

  • What is the average age?


Diversity20 l.jpg
Diversity

  • Important to attract young people

  • Look for unique perspectives

  • Create a well-balanced board

  • Necessary to gain respect of all



Talent scouts l.jpg
Talent Scouts

  • Vacancies provide opportunities

  • Recruit new trustees

  • Seek out skills

  • People want to join “winning organizations”


Recruiting tips l.jpg
Recruiting Tips

  • Create a plan

  • Identify board needs and match prospects

  • Invite potential members to join committees

  • Friends groups are good training ground

  • Be clear about expectations

  • Speak about successes and respect


Sustaining interest and commitment l.jpg
Sustaining Interest and Commitment

  • A challenge

  • Some underestimate necessary level of commitment

  • Annual contract

  • Means to assess effectiveness

    • Sample in toolkit


Role of officers l.jpg
Role of Officers

  • All members are equal

  • Officers expedite work

  • No member may speak for the whole board without permission

  • Bylaws specify officer duties

  • Duties listed in your toolkit


Committees l.jpg
Committees

  • Detail work done by committees

  • Personnel, finance, building

  • Committees do not make decisions

  • Prepare recommendations

  • Written reports in advance of meeting

  • Follow legal requirements


Code of ethics l.jpg
Code of Ethics

  • Recommended

  • Written

  • Members sign and abide by

  • Sample in toolkit



Resources l.jpg
Resources

  • www.ala.org/alta

  • www.boardsource.org

    A list of recommended books is in your toolkit


Review l.jpg
REVIEW

  • Board composition and term limits

  • Officers and committees

  • Trustee responsibilities

  • Representing your community

  • Planning for the board’s future