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AP Invoice Automation

AP Invoice Automation

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AP Invoice Automation

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  1. AP Invoice Automation Sprinter Purchase Manager Bottomline Invoice Data Capture Service Sprinter Invoice Manager

  2. Sprinter Purchase Manager

  3. Financial Accounting System Purchase Process Over View * Requisition Manager Approval Purchasing Deliveries Email/Fax/XML etc * Suppliers

  4. Financial Accounting System * Requisition Manager Approval

  5. http://FRVQ80J/Sprinter1/ShowDoc.asp?PRID=11

  6. Simon Shark 7001/0003 £Unlimited Ben Barracuda 7001/0003 £1,000,000 Pauline Moray 7001/0003 £1,000,000 Jasmine Merlin 7001/0003 £100,000 Ian Dog 7001/0003 £100,000 Jenny Char 7001/0003 £50,000 Steve Salmons 7001/0003 £10,000 Cathy Puffer 7001/0003 £5,000 Kate Whiting 7001/0003 £10,000 Len Trout 7001/0003 £8,000 Mark Angle 7001/0003 £1,000 Ken Sturgeon 7001/0003 £100 Keith Guppy 7001/0003 £500 Janice Coley 7001/0003 £1,000 David Haddock 7001/0003 £10 Linda Coy 7001/0003 £50 Joe Perch 7001/0003 £10 Tom Stickleback 7001/0003 £10 Jane Pike 7001/0003 £10 Helen Cod 7001/0003 £10 Approval Matrix

  7. Financial Accounting System * Requisition Manager Approval Purchasing Email/Fax/XML etc * Suppliers

  8. Financial Accounting System * Requisition Manager Approval Purchasing Email/Fax/XML etc * Suppliers

  9. Financial Accounting System * Requisition Manager Approval Purchasing Invoice Processing And Payment Deliveries Email/Fax/XML etc * Suppliers

  10. Bottomline Invoice Data Capture Service

  11. Data feeds Supplier Master File extract Key fields in this extract would include: Supplier ID Supplier name Postcode VAT Number PO Exempt (Y/N) Purchase Order extract Supplier ID Purchase Order Number Price Suppliers Product number Cost Centre Account

  12. Blended Approach Supplier Billing Your Accounts Payable Bottomline Transaction Centre ERP Sprinter

  13. Four Service Modules SPRINTER Data Extraction Digital Mail Room Data Validation Postal Receipt PO Box Open and Out Sort Mail Classify Document Types Rejection Letters Scan Documents Web Portal Invalid: Vendor/PO or NO PO Quantity/Price Provide Management Information Improving Straight Through Processing (STP) Optical Character Recognition Extraction at Header & Line Level Use Multiple Extraction Engines Manual Key Correction Of Exceptions Verify & Match 2/3 Way Vendor PO & GRN Duplicate Invoice Calculate Units x Unit cost = Extended Total + VAT = Invoice Total VALIDATED DATA E-INVOICE DATA IMAGES DATA

  14. Data ExtractionOCR Engineers Screen Shots

  15. Intelligent Data ExtractionMultiple OCR Engines & No Templates Used

  16. Intelligent Data ExtractionPowerful engine able to manage quickly in batch the numerisation of large number of documents Data Extraction Optical Character Recognition Extraction at Header & Line Level Use Multiple Extraction Engines Manual Key Correction Of Exceptions

  17. Auto-Supplier Matching

  18. Sprinter Invoice Manager

  19. Sprinter Data Store Sprinter Sprinter Data Store • Financial • Accruals • Spend • Performance • KPIs • Supplier • User Client Reporting Tool Existing Sprinter Database Off-Line Sprinter Data Store

  20. Dashboard

  21. Thank you Q & A