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Landscape Maintenance Proposal Package - PowerPoint PPT Presentation


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W ILSON O YLER G ROUP Assessment. Strategies. Solutions. ______________________________________________________________ Serving Green & Growing Businesses Nationwide Landscape Maintenance Proposal Package Contractor Tools Do not include this title page in presentation package

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slide1

WILSON OYLER GROUP

Assessment. Strategies. Solutions.

______________________________________________________________

Serving Green & Growing Businesses Nationwide

Landscape Maintenance Proposal Package

Contractor Tools

Do not include this title page in presentation package

341 N. Maitland Avenue. Suite 340  Maitland, Florida 32751  Telephone: 866.517.2272  Fax: 407.834.4555  www.wilson-oylergroup.com

slide2

Replace logo below with your company logo or delete this box and logo if using company letterhead

Example logo

Date

Mr. or Mrs. Prospect

Business Name

Address

City , State Zip

Dear Mr. or Mrs.:

Is the appearance and health of the landscape of your property important to you? Do you want your landscape contractor to be a dependable resource for professional consultation and performance from trained horticulturists, trained irrigation and pest control technician?

Then you have taken the first step by agreeing to review our proposal of services.You have a substantial investment in your landscape and expert maintenance significantly enhances your property value and appeal to customers, tenants, and residents.

We have measured your property and have determined that the enclosed proposal for annual maintenance will provide your property with the level of care you requested.

We are confident we will meet all of your needs and hope to exceed your expectations by bringing to your property the latest technology in trucks and equipment, trained and uniformed crews, exceptional expertise, and a whole new level of customer service.

You many contact us by calling our office at (Insert your business contact information include your email address) . Please visit our website at ( insert web address) for further information about our company. We look forward to working with you and will be in touch to schedule a date to begin maintenance.

Sincerely,

Your name

Title

Enclosure

Insert your business address here or delete box entirely if printing on company letterhead

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PROPOSAL/AGREEMENTforLANDSCAPE MAINTENANCE

Insert Prospect Property NameBusiness If DifferentContact Person’s NameAddressCity,St Zip

Replace logo below with your company logo or delete this box and logo if using company letterhead

Example logo

Date

Visit property website to copy and paste

prospects logo here or insert digital photo of property

Presented byInsert Your Business Name HereAddressCity, St ZipPhoneWeb Address

Insert your business address here or delete box entirely if printing on company letterhead

slide4

Replace logo below with your company logo or delete this box and logo if using company letterhead

Example logo

The landscape maintenance program that we propose for (Job Name) consists of the following services:

  • The mowing of all turf areas throughout the property once each seven days in the heavy growing season of May 1 to October 15. Mowing in the months of October 15 to April 30 will be regulated at the discretion of the grounds manager.
  • The edging of all walks and curb areas in concurrence with each mowing.
  • The edging of all plant beds in concurrence with every other mowing or as inspection requires.
  • The weeding of all plant beds as determined by the contract specifications often.
  • The shearing of qualifying shrubs and hedges to main­tain desired shape and appearance.
  • The power clipping of grass areas inaccessible to our mowing machinery.
  • The air blowing of all walks and paved areas littered in the mainte­nance process.
  • We assume responsibility for any and all damage, including irrigation components that occur as a result of the maintenance process, the mowing of all turf areas.

BUSINESS NAME is not responsible for the condition of the landscape due to drought, freeze, irrigation deficiencies, or storm damage. However, we will provide the following services and can prepare a separate agreement to address these needs:

  • The fertilization and insect control of turf, woody ornamental and ground cover plants
  • The installation of mulch
  • The installation of annuals
  • The operation and inspection of irrigation system
  • The replacement of turf, plant life, or irrigation components
  • The removal of storm or freeze related debris
  • The maintenance of trees exceeding twelve feet in height
  • Selective pruning of woody ornamentals

BUSINESS NAME agrees to maintain Property Name, in the manner prescribed, for a total annual amount of (Amount) dollars ($0.00) payable in monthly installments of (Amount) dollars ($0.00) due on the first day of the month following the month of service.

Property Name assumes no liability for damages or consequential damages caused by conditions beyond our control.

This annual agreement begins on (Month Day, 200-) and renew annually on the anniversary date at a price increase of 3% or a rate equal to the consumer price index (CPI) which ever is lowest. The parties agree that either party may terminate this agreement with cause upon 60 days written notice to the other party. Once the contract is terminated, all prorated monies for services that have already been rendered will become immediately due and payable. We thank you for your consideration of our proposal.

Respectfully submitted by:

Approved and accepted for:

BUSINESS NAME

Name of Company

Your name

Person’s name

Title

Title

Date

Date

Insert your business address here or delete box entirely if printing on company letterhead

slide5

Example logo

Copy and paste digital photo here

  • In this section you will customize your proposal by pointing out specific areas that will address/upgraded
  • Use the opposite side of this page to insert digital photos if available
  • Be specific when explaining your ideas
  • Example…Flower beds
  • Use photos to enhance your presentation

Copy and paste digital photo here

Copy and paste digital photo here

Insert your business address here or delete box entirely if printing on company letterhead

slide6

Replace logo below with your company logo or delete this box and logo if using company letterhead

Example logo

The following services are also available through Business Name upon request at the rates listed:

Insert your business address here or delete box entirely if printing on company letterhead

slide7

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Example logo

TYPICAL SCHEDULE OF MAINTENANCE

Use as Guidelines

* Shade trees will be trimmed to allow for a seven-foot head clearance.

** These are our recommendations for these services and are not included in the contract price.

Insert your business address here or delete box entirely if printing on company letterhead

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START UP GOALS (FIRST 30 DAYS OF SERVICE)

  • Conduct a thorough soil analysis, process the results and formulate the exact fertilizer requirements.
  • Initiate a program of "detail" weeding of all bed areas.
  • Apply required pesticides to all applicable turf grass areas and plant materials.
  • Initiate the establishment of consistent and uniform protective maintenance borders around trees, plants, buildings, and other obstacles in the landscaped areas.
  • Conduct a complete inventory of the plant material in order to determine the needs for replacements of severely regressed or missing material and submit cost projections for replacements.
  • Conduct a complete inventory of the irrigation system and submit recommendations and cost projections for corrections and/or improvements if needed.
  • Conduct a complete walkthrough site inspection/review with the designated representative.
  • A complete and comprehensive annual color program will be designed and
  • implemented, considering clients’ desire, site conditions, and seasonal availability.
  • All annuals will be contract grown to assure uniformity and to maximize size and
  • quality.

Replace logo below with your company logo or delete this box and logo if using company letterhead

Example logo

Property Name

30-Day Maintenance Plan

Date

Insert your business address here or delete box entirely if printing on company letterhead

slide9

Contract Irrigation Specifications

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Example logo

If your maintenance agreement includes irrigation maintenance, the following services will be performed:

  • A total review of the irrigation system will be performed to check system efficiency, coverage, operations limitations, and/or operational status.
    • A report, along with a proposal for correction of any deficiencies, will be submitted.
  • During each contract irrigation check, a technician will activate the system and observe for proper coverage and system operation.
    • Any needed adjustments to coverage, corrections for broken nozzles and any damage caused by the Business Name personnel will be performed at that time.
  • If we are called to the property to repair damage caused by Job Name service personnel between inspections, this will be performed at no additional cost to you.
    • All technicians will report to your management representative when available or a report will be sent for each visit.
  • If we are called to your property for inspections or repairs of items not caused by Job Name service personnel (i.e. underground leaks, traffic damage, vandalism, power outages or component or control failures) or if these items are found during an inspection, property management will be responsible for the cost of materials and labor provided by Business Name for repairs.
    • There will be a service charge for service calls when no problem is found to exist.

Please note most irrigation systems were designed and built to maintain the original landscape. Alterations to landscape frequently require modifications to the irrigation system. Property management will be responsible for the cost of materials and labor for such modifications.

ACCEPTANCE OF ADDENDUM

Condition of acceptance The amount of ( $00.00) has been entered as the said “Dollar Amount” not to be exceeded for monthly repairs without written permission. The above prices, specifications and conditions are hereby accepted. Payment will be made as outlined above.

Respectfully submitted by:

Approved and accepted for:

BUSINESS NAME

NAME OF COMPANY

Your name

Person’s name

Title

Title

Date

Date

Insert your business address here or delete box entirely if printing on company letterhead

slide10

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Example logo

As a professional service provider, we strive to give quality care to our clients by providing them with the following:

Thorough and detailed property maintenance

Trained and uniformed crew members

Fully insured employees, while on your property

Regular site inspections with property representatives

Prompt response to all your needs and concerns

Compliance with OSHA & all state and federal laws

Agreement tailored to your specifications, outlining our service and pricing

References are included for you convenience

Insert your business address here or delete box entirely if printing on company letterhead

slide11

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Example logo

REFERENCE SHEET

1. _____________________________________________

______________________________________________

______________________________________________

2.

_____________________________________________

______________________________________________

______________________________________________

3.

______________________________________________

______________________________________________

______________________________________________

4.

______________________________________________

______________________________________________

______________________________________________

Insert your business address here or delete box entirely if printing on company letterhead

slide12

Insurance Certificate

  • Exact wording for named insured and additional insured on certificate:
  • Mail Certificate to:
  • Primary Contact
  • Name: Title:
  • Company:
  • Address:
  • Phone: Fax:
  • Email:
  • Comments:
  • Property Information:
  • Complete Property Address
  • Invoice to:
  • Name:
  • Company:
  • Address:
  • Phone: ( ) - Fax: ( ) -

Client Information Form

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Example logo

Insert your business address here or delete box entirely if printing on company letterhead