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Purpose: To improve the QUALITY COMPARABILITY UTILITY of elementary & secondary education data http://nces.ed.gov/forum. ASBO ® International. Promotes the highest standards of school business management practices Supports a standing committee on school facilities
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Purpose: To improve the QUALITY COMPARABILITY UTILITYof elementary & secondary education data
Roger Young MA / ASBO / Forum / MASBO
Frank Norwood TX / ASBO / TASBO
Joan Hubbard MP / ASBO / Facilities Consultant
John Bowers MI / ASBO / Facilities Consultant
Tim Shrom PA / ASBO / PASBO
David Uhlig VA / ASBO / Forum / VASBO
Christine Lynch MA / MA DOE
Jay Sullivan MA / MA DOE
Janet Emerick IN / Forum
Judy Marks DC / National Clearinghouse Educational Facilities
Mary Filardo DC / Forum / 21st Century School Fund
Patty Murphy UT / Forum / USABO
Lee Hoffman DC / Forum / NCES
Tom Szuba VA / Project Consultant
Table of Contents:
… but you’d like to avoid this kind of thing all the same!
The school board was happy, the community was proud, and the students were ecstatic. In 1992 the high school finally invested in a gymnasium that would meet the needs of the physical education department, the athletic department, and community organizations alike. After six years of use, the facility looked to be in great shape, so everyone was shocked to find that school had been cancelled on a Monday morning so that the maintenance staff could combat a flood that had gushed across the gym floor and into the main building. What had happened? A $12 gasket had failed—but it happened to be the one that sealed the 40,000 gallon back up water tank that lay adjacent to the gymnasium. Even that, however, could have been overcome had not the tank’s emergency drain been covered with boxes of books in a misguided attempt to increase the building’s storage space. As it was, school was cancelled for two days, emergency response cost $26,000, and the gymnasium was closed to school and community users alike for five weeks while $160,000 worth of repair work was performed. So how could this problem have been avoided? In truth, there were many things that could have saved the district from its woes:
Solution 1. Proper Planning – Might there have been another, less perilous, place to construct the the water tank, rather than over the gymnasium floor? Probably so!
Solution 2. Acceptable Maintenance – Might regular equipment inspections of the backup water tank have identified a rotting gasket and prevented the flood? Perhaps so!
Solution 3. Appropriate Operations – Shouldn’t there have been someone who had enough common sense to know that covering an emergency drain with boxes wasn’t an acceptable storage system? Definitely so!
How will a maintenance plan make our schools better?
Learning does not occur in a vacuum. Students and staff interact more constructively in an environment that is orderly, clean, and safe. Poor air quality, for example, can negatively impact student alertness, and student and teacher attendance, which has a corresponding impact on student learning. On the other hand, classrooms that are well ventilated, suitably lighted, and properly maintained actually facilitate learning. Moreover, appropriate facilities maintenance extends the life span of older facilities and maximizes the useful life of newer facilities. Thus, a facilities maintenance plan contributes to both the instructional and financial well being of an education organization and its community.
Are top-level decision makers aware that school facilities maintenance affects the instructional and financial well-being of the organization?
Are top-level decision makers aware that the occurrence of facilities problems (and lack thereof) is most closely associated with organizationally controlled issues such as staffing levels, staff training, and other management practices?
XChapter 1: IntroductionChecklists
1Department of Education (1998) Impact of inadequate school facilities on student learning
2American Association of School Administrators (1992) Building our Future: Making School Facilities Ready for the 21st Century, NASBE
3Corcoran T.B., Walker L.J., and White J.L. (1998) Working in Urban Schools. Washington, DC: Institute for Educational Leadership.
A document that details an organization’s strategy for proactively maintaining its facilities.
Unlike other investments, the return on investment for facilities maintenance doesn’t necessarily result in increased revenues. Instead, good facilities maintenance produces savings by lowering:
Effective school facility maintenance can…
Maintenance Staff/Contractors Parents
Custodial Staff/Contractors Students
Superintendents Community Groups/Users
Principals School Business Officials
PTA Representatives Teachers
State DOE Staff School Board Members
Public Safety Officials/Regulators Contracted Experts
*Againsters are those people who make a habit of opposing any kind of change. In order to minimize the likelihood of last minute delay tactics, planners must include these stakeholders in the decision making process from its onset.
‘CLEAN’ IS A RELATIVE TERM
Your local high school can be cleaned by a single person…no kidding.
The only catch is that you have to be willing to live with the job that would be done. Thus, it is imperative that there be agreement on expectations. Somebody is bound to be unhappy if parents expect 4-star hotel but planners only budget for discount motel standards.
Vision = What you WANT
Plans = What you EXPECT
Data = What you KNOW
A facilities audit is a comprehensive inventory and review of all aspects of new or existing facilities
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