the address standard presentation to the subcommittee on cultural and demographic data scdd june 18, 2002

1. The Address StandardPresentation to the Subcommittee on Cultural and Demographic Data(SCDD) June 18, 2002 By: Matthew McCready

3. What is the Address Standard? A Federal Geographic Data Committee (FGDC) data usability standard that applies to all addresses that have a spatial component. This standard does not apply to addresses with out a spatial component. Ex: e-mail addresses Purpose of the Address Standard: To facilitate the sharing of address information.It does this by providing a method for documenting the content of address information.This standard is applicable to shared addresses. Purpose of the Address Standard: To facilitate the sharing of address information.It does this by providing a method for documenting the content of address information.This standard is applicable to shared addresses.

4. What is a Data Usability Standard? A FGDC standard that describes how to express the applicability of a data set and includes data quality, assessment and reporting standards. There are four types of FGDC standards: data, process, technology and organization. With in the data type, there are five subtypes: data classification, data content, data symbology or presentation, data transfer and data usability.There are four types of FGDC standards: data, process, technology and organization. With in the data type, there are five subtypes: data classification, data content, data symbology or presentation, data transfer and data usability.

5. What is the Purpose and Objective of the Address Standard? Purpose: To facilitate the sharing of address information Objective: To provide a method for documenting the content of address information This standard is applicable to all shared addresses. Data users will comply with the standard when they share information with other data users. This standard places no requirement on an organization�s internal use of address data.This standard is applicable to all shared addresses. Data users will comply with the standard when they share information with other data users. This standard places no requirement on an organization�s internal use of address data.

6. Definition: Location An identifiable place in the real world. Examples Eiffel Tower Fenway Park Washington, DC California The term location was used in the definition of address.The term location was used in the definition of address.

7. Definition: Addressee Addressee: The final recipient to which a piece of mail is addressed An addressee�s association with an address is �limited� to receiving mail at the address Examples: Occupant Mr. John Smith ABC Company This is the second of three terms necessary to understand the address standard. This is the second of three terms necessary to understand the address standard.

8. Definition: Contact The person, firm or establishment associated with an address This may or may not be the addressee. A contact�s association with an address may be much broader Examples: 1. An owner responsible for paying the property tax for a rented dwelling 2. A federal agency maintaining a national monument 3. A mining company leasing the mineral rights on a government land parcel The term contact can be easily confused with the term addressee. The term contact can be easily confused with the term addressee.

9. Address Specification Documents the data content of an address group It includes Address purpose The address type Descriptive elements And if address type = mailing, an address crosswalk The address specification has four parts. The next ten slides describe the various parts of the address specification.The address specification has four parts. The next ten slides describe the various parts of the address specification.

10. Address Purpose Identifies the data producer�s rational for creating an address group. The purpose may either describe intended use or imply intended use. Part 1 of the address specificationPart 1 of the address specification

11. Address Type: The means of referencing an address Three types: Geographic Mailing Physical Part 2 of the address specificationPart 2 of the address specification

12. Geographic Address Type Also known as the positional address type Set of precise and complete geographic descriptors that use a reference system to provide the unique location of an object Ex: Latitude and Longitude Coordinates Part 2 of the address specification, part 1 of the address typePart 2 of the address specification, part 1 of the address type

13. Mailing Address Type Also known as the postal address type Set of precise and complete information on the basis of which an item can be forwarded and delivered to an addressee Ex: street addresses Part 2 of the address specification, part 2 of the address type. This is probably the most used and familiar of the three address types.Part 2 of the address specification, part 2 of the address type. This is probably the most used and familiar of the three address types.

14. Physical Address Type Also known as the situs and delivery address types Set of precise and complete information that indicates by relationship or by description the permanent and unique location of an object. Ex: Overnight delivery location Part 2 of the address specification, part 3 of the address type.Part 2 of the address specification, part 3 of the address type.

15. Example: Address Types Mailing Address for the Dept of Commerce 1401 Constitution Avenue Washington, DC 20230 Physical Address for the Dept of Commerce The SW Corner of Constitution & 10th Street Geographic Address for the Dept of Commerce 380 52� 01� N 770 02� 19� W Part 2 of the address specification. An example of addresses for or near the Dept of Commerce BuildingPart 2 of the address specification. An example of addresses for or near the Dept of Commerce Building

16. Descriptive Element Parts Identifies the a discrete unit of information stored for an address group. Documents all the information about an address, addressee or contact Four Descriptive Element Parts Name Alias Definition Reference Part 3 of the address specification. Appendix A (Page 17) lists 40 recognized descriptive elements.Part 3 of the address specification. Appendix A (Page 17) lists 40 recognized descriptive elements.

17. Descriptive Element Part Definitions Name: The generally acknowledged name by which the address information is commonly referred Alias: A name, differing from the Name, commonly used by the data producer when referring to the address information Definition: A statement expressing the essential nature of the address information Part 3 of the address specification. First three definitions of the descriptive elements. Part 3 of the address specification. First three definitions of the descriptive elements.

18. Descriptive Element Part Definitions Reference: The standard, guideline, specification or documentation containing the definition of the descriptive element used by the data producer The last definition for the descriptive elements.The last definition for the descriptive elements.

19. Address Crosswalk Matches all the descriptive elements to each United States Postal Service (USPS) recognized data elements necessary for creating a complete mailing address Used for the mailing or postal address type One complete crosswalk for each mailing structure Mailing structure is described in the next slide. The address crosswalk is not used for the geographic and physical address type.Mailing structure is described in the next slide. The address crosswalk is not used for the geographic and physical address type.

20. Mailing Structures USPS arrangement that contains all the elements necessary for mailing a letter to the mailing address type Four address structures Puerto Rico Business Mailing Military Used in the crosswalk. Used for the mailing or postal address type. Used in the crosswalk. Used for the mailing or postal address type.

21. Address Structure Decision Tree This decision tree helps to determine which of the four mailing structures you should use. This diagram is taken from appendix D (page 24) of the standard.This decision tree helps to determine which of the four mailing structures you should use. This diagram is taken from appendix D (page 24) of the standard.

22. The Current Status of the Address Standard In the review stage Completed public review Reviewer�s Comments were incorporated into the standard. Examples of changes Glossary was added A paragraph explaining the term mail structure was added to eliminate confusion between this term and the term mail or address type There are four stages to a FGDC proposal: Final, review, draft and proposal. These stages are further broken into 12 sub-stages. The address standard has completed sub-stage 11: Review: Acting on recommendations. There are four stages to a FGDC proposal: Final, review, draft and proposal. These stages are further broken into 12 sub-stages. The address standard has completed sub-stage 11: Review: Acting on recommendations.

23. What is next for the Address Standard? A Unified Modeling Language (UML) diagram needs to be added The UML diagram will be distributed to SCDD for review The comments of the SCDD will be incorporated into the UML The standard will be submitted to the FGDC for public review UML is an object oriented modeling language, similar to OMT, Shlaer, and Wirs-Brock. An object is an atomic entity, formed from the union of state and behavior.UML is an object oriented modeling language, similar to OMT, Shlaer, and Wirs-Brock. An object is an atomic entity, formed from the union of state and behavior.

24. The End Questions?