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Graphics for Project Planning. Grafische Communicatie, Wk.7 Informatiekunde Communicatie- en Informatiewetenschappen. Graphics for Project Planning. Why project planning? Complexity Structure Tasks, Time, Resources Graphics Gantt, Pert Example: Linguistics Conference.

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graphics for project planning

Graphics for Project Planning

Grafische Communicatie, Wk.7

Informatiekunde

Communicatie- en Informatiewetenschappen

graphics for project planning2
Graphics for Project Planning
  • Why project planning?
  • Complexity
  • Structure
    • Tasks, Time, Resources
  • Graphics
    • Gantt, Pert
  • Example: Linguistics Conference
why project planning
Why Project Planning?
  • Most work can be view as project(s)
    • teach GC, convert to Euro, advertise service
  • Project
    • Goal (implicit success or degree thereof)
    • Time within which it must occur
    • Limited Resources
    • Set of subtasks
      • some subtasks may in turn have subtasks.
complex projects
Complex Projects
  • too large for one person
    • start e-commerce (in established business)
    • convert to NT, introduce intranet, write prog.
  • require input from many people
    • reissue course catalogue
  • communication then essential
    • graphical views: times, tasks, resources
project planning
Project Planning
  • realize goals
    • on time
    • respecting task dependencies
    • within limited resources
  • planning is essential
scriptie planning first pass
“Scriptie” Planning, First Pass
  • Goal: Scriptie, 15 Aug 2002
  • Plan
    • Chap. 1 - 15 Apr.
    • Chap. 2 - 15 May
    • Chap. 3 - 15 June
    • Chap. 4 - 15 July
    • Chap. 5 - 15 Aug.
scriptie planning first pass8
“Scriptie” Planning, First Pass
  • too vague, no clear subtasks
  • reason for duration?
  • same duration needed?
  • realistic?
  • Goal: Scriptie, 15 Aug 2002
  • Plan
    • Chap. 1 - 15 Apr.
    • Chap. 2 - 15 May
    • Chap. 3 - 15 June
    • Chap. 4 - 15 July
    • Chap. 5 - 15 Aug.
scriptie planning
“Scriptie Planning”
  • Goal: Scriptie investigating DB as basis for multipurpose publishing
    • example: course information
    • student view (“studiegids”), curriculum (objectives), functioning (w. evaluations)
  • Tasks
    • examine literature, report
    • define experiment, report
    • conclusions
task structure
Task Structure
  • “natural” hierarchy in task-subtasks
tasks partially determine time
Tasks Partially Determine Time
  • Food before calling family
  • Water in pot before turning stove on
  • Boil water before pouring over coffee
pert charts
Pert Charts
  • Visualize task dependencies
    • make coffee requires boiling water
  • Derive temporal dependencies
    • first boil the water, then pour it over coffee
  • May become complex

boil

pour

structure in pert charts
Structure in Pert Charts
  • Schedules can slip
  • Projection to time line shows consequences
    • MS project recalculates schedule!

food

call family

15 min

7 am

7:15 am

resource constraints
Resource Constraints
  • Responsibilities for tasks are assigned to individuals
  • Easy to confuse “has ability to do task” with “can assume responsibility”
  • Time may not be available
visualizing availability
Visualizing Availability
  • bar = 100%
  • 3 people 7-7:01
gantt charts
Gantt Charts
  • tasks shown by bars
  • beginning, end
  • % fte = line thickness
    • not in MS project

Task 1

Task 2

end

begin

example linguistics conference
Example: Linguistics Conference
  • 100+ attendees
  • Kf 20-40
  • 3-4 organizers
    • volunteers, session chairs, support
  • 10-60 referees
  • 3-4 conferences/year
tasks
sponsors

publicity

call for papers

invited speakers

selection of papers

publications

program

rooms

AV equipment

demonstrations

exhibitions

coffee

lunches

hotels

dinner

Tasks
slide22
sponsors

publicity

call for papers

invited speakers

selection of papers

publications

program

rooms

AV equipment

demonstrations

exhibitions

coffee

lunches

hotels

dinner

General

Local

new steps
New Steps
  • Temporal, internal priority
    • check w. sponsors before committing money (inviting speakers)
    • CFP before selections
  • Solicit help (program committee)
  • Propose Schedule
management graphics
Management Graphics
  • Aid in complex planning, communication
  • Sensitive to task dependencies, time, resources
  • Check on consistency of planning, fidelity to original plans, schedules