MANAGING VETS COMPETITIVE GRANTS VETERANS’ EMPLOYMENT AND TRAINING SERVICE HVRP & VWIP GRANTS ASPECTS OF HVRP/VWIP GRANTS Solicitation Application Notice of Award Grant Law & Regulations Oversight Responsibilities Quarterly Desk Review Annual On-Site Review Technical Assistance
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HVRP & VWIP GRANTS
· Identify potential or existing problem areas;
· Provide background information concerning program design, operational procedures and previous monitoring activities; and
· Identify the priorities/activities to be reviewed during the on-site visit.
1. A comparison of actual accomplishments to established goals for the reporting
period, and any findings related to monitoring efforts; and
2. An explanation for variances of plus or minus 15 percent of planned program and/or expenditure goals. The explanation must also include a corrective action plan and timetable.
Issues Affecting Performance Reporting
conducted before an on-site visit is scheduled;
· Desk review and on-site review preparation;
· On-site review;
· Documentation of Findings (Report);
· Corrective Action (if necessary); and
· Which grantee program components contain potential challenges?
· Who should be interviewed to identify and understand any concerns?
(financial, programmatic, or administrative staff, clients/customers, staff from partner organizations, clients, etc.)
· What records should be examined and what information gathered?
· What activities should be observed?
· What needs to be documented, recorded and reported? Are the grantee’s
· What questions need to be asked or data collected in order to provide appropriate technical assistance to this grantee?
· Review of project financial and non-financial records;
· Review of the administrative and management structure and system;
· Review of the flow of participants through the program, if applicable;
· Documentation of visits to work sites and training institutions, if applicable.
· Validate quantitative data previously submitted in quarterly reports;
· Validate eligibility of participants;
· Validate that activities proposed are being carried out as planned;
· Ensure the grantee is complying with all record-keeping requirements;
· Identify and provide a focus for on-site interviews and observations; and
· Monitor grant program costs.
· Program staff, including administrative program staff, such as program managers, trainers, counselors, job developers, etc.;
· Clients/customers of the program;
· Chief elected official of the geographic area in which the program is operating (for example, governor, mayor, or county executive);
· Community members affected by the program; and
· Leaders and members of appropriate interest groups, particularly local veterans’ organizations, which may be linked to the project in the program narrative, or whose services may be claimed as a match.
· Verify and expand upon information obtained from the desk review and other on-site review activities;
· Obtain qualitative information on activities;
· Identify causes of problems, deficiencies or of exceptional performance; and
· Identify management or administration issues requiring more in-depth review.
· A description of the problem(s) being addressed;
· A detailed, step-by-step plan to correct the problem(s); and
· A schedule for implementing the plan.
Suspension of a Grant Program
Imposition of Sanctions
- Contract/Grant Award Info
VETS Guide to Grants, SGA’s & enclosures
- Office of Management and Budget Circulars
-Code of Federal Regulations governing DOL grants