Agenda 6-7-07. General Records Management Overview Records Inventory Instructions Administrative File Plan Approval Process Shredding Documents containing “Privacy Act” information. Misc. Lotus Topics. U. S. Department of the Interior U. S. Geological Survey. What is a Record.
U. S. Department of the Interior
U. S. Geological Survey
“…all books, papers, maps, photographs, machine-related materials, or other documentary materials, regardless of their physical form or characteristics, made or received by an agency of the U.S. Government under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the Government because of the informational value of the data in them.” (44 U.S.C. 3301. Definition of Records)
Directly support the mission of the agency.
LRS, GAM or NGPO
Support the agency’s mission activities, but do not directly document the performance of mission functions.
Common to most organizations.
Travel VouchersCategories of Federal Records
Records determined as having sufficient historical or other value to warrant continued preservation.
Formal minutes of meetings
Landsat MSS records
Records approved for destruction, either immediately or after a specified retention period.
This can be from months to more than 100 years.Categories of Federal Records (Cont.)
specific Scientific Records Schedules, etc.
Files Plan should include (minimum)
EROS Administrative File Plan Template
Sample File Plan
Misc. Lotus Topics