1 / 33

HR AND PAYROLL ASSISTANT

Cilfi is a certified complete HR end-to-end workflow automation application. It lets employeeu2019s details kept in place and ensures an accurate compensation for their services every month, while accounting for their leaves and absences.<br>Besides helping with hiring and onboarding, Cilfi also aids in smooth employee exits for those who are resigning and for those who are retiring. The solution also eases the flow of rehiring process.<br>Cilfi is a complete HRMS package.

Manishamohan
Download Presentation

HR AND PAYROLL ASSISTANT

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. HRM SOLUTION FROM FOCUSINFOSOFT Cilfi Says Hi!! Your Personal HRAssistant! Proprietary and confidential — do notdistribute www.cilfi.com|www.focusinfosoft.com

  2. 2 HELLO, I AM CILFI - WELCOME TO MYWORLD! A brain child of the experts from Focus Infosoft Pvt.Ltd., I am on a Mission to help organizations automateimportant tasks, improve productivity and save time since1999! Company Confidential © Focus Infosoft Pvt.Ltd.

  3. 3 SOME OF MY HAPPY BOSSES Company Confidential © Focus Infosoft Pvt.Ltd.

  4. 4 IS IT IMPORTANT TO MOVE TOAUTOMATION? A BIGYES!! Reduce ManualErrors which Ease out the operations – Managerial Decision Making with CustomizedReports Transformationfrom People Driven Organization to Process Driven One - Improves InternalControls A step closer to being Paperlessorganization leading to time & costsavings Company Confidential © Focus Infosoft Pvt.Ltd.

  5. 5 WHY HRAUTOMATION? “Payroll Automation Reduces the Costs of the Invoice and Paycheck Errors by80%” - Per American PayrollAssociation Company Confidential © Focus Infosoft Pvt.Ltd.

  6. 6 WHAT CAN I HELP YOUWITH? AssetManagement On- Boarding &Joining Employee SelfService EmployeeDirectory MobileApplication AttendanceManagement Team’s Location& Tracking Modules that can make your HR fully Automated LeaveManagement Performance Management Excellent Good Average Payroll/Compensation TDS &Statutory Compliances Reporting &Analysis Loans &Advances AuditTrail Expenses &Reimbursement ExitManagement Company Confidential © Focus Infosoft Pvt.Ltd.

  7. 7 WHY AM I POPULAR WITH THE HRPERSONNEL? End toEnd ‘Hire to Retire’ Process Error FreePayroll Generation CustomHR Policy Compliance Management Track yourSales/ Project/ Onsitestaff CustomSize Fit All Solution New Age Mobile App DrivenESS HR Analytics Company Confidential © Focus Infosoft Pvt.Ltd.

  8. 8 AND A PERFECT COMPANION TO BEADOPTED. Valuefor Money LowerLead Time Most Configurable Smart & Intuitive Highly Integrated Company Confidential © Focus Infosoft Pvt.Ltd.

  9. 9 MORE IMPORTANTLY – RESULTS SPEAK FORITSELF! Company Confidential © Focus Infosoft Pvt.Ltd.

  10. 10 MY VARIED EXPERIENCE LEVELS TO BEST SUIT YOUR NEEDS! • All features of Cilfi Specialist alongwith • Employee Self ServiceModule Cilfi Head • All experience of Cilfi Associatealong • with • Compliance Reportingand • AuditTrail Cilfi Specialist • EmployeeManagement • Attendance & LeaveMgt. • CompensationManagement • Bonus/ Arrears/ Overtime/ LoansMgt. • Reports • General features of thesoftware CilfiAssociate Company Confidential © Focus Infosoft Pvt.Ltd.

  11. 11 AT YOUR SERVICE -‐MEET MY SUBJECT MATTER EXPERTS! Divya Kumar Director-‐Operations MBA, B. Tech,PMP, CSM: With over 11 years experience in IT industry, consulting andpartnering with clients right from requirement gathering to suggesting solutions to implementation has a knack of solvingproblems Sanjeev Gupta Sr. ProjectCoordinator MBA,B.Com 20+ years of project management experience with in depth knowledge of Cilfi– HRMS & Focus PowERP. Exposure of leading the implementation for over 50 clients in industries like Glass, FMCG, Pharmaceuticalsetc. Paras Jain Manager -Client Success MBA, B.Tech Highly passionate &self driven professionalwho lives & breathes by the Mantra of―Customer First‖. Well experienced in the implementation of HRMS & well aware of the common problems & solutions of HRprocesses Company Confidential © Focus Infosoft Pvt.Ltd.

  12. CilfiModules MORE DETAILS FORYOU!

  13. 13 EMPLOYEEMANAGEMENT Information Right FromApplication Process ToRelieving! Manage the employee life cycle in the organization Right from the Application process, Offer Letter, Promotions tillRelieving. Respective documentscan also be uploaded and are available to view, copy & delete to the users with appropriaterights. Notifications forBirthday, Anniversary etc. are also available. Effectively manage the database of all the employeeswith: • Bio data &Photograph • Qualifications /Certificates • Designation & Compensationdetails Company Confidential © Focus Infosoft Pvt.Ltd.

  14. 14 ATTENDANCE & LEAVEMANAGEMENT Keeping An Account Of TheHolidays! Attendance & leave management of employees is an important aspect & the module gives you flexibility to define leave heads configurable toyour Users can generate detailed reportswith information suchas: Attendance can be maintained daily, weekly, monthly and/or twice a day with the feature of exceptionmarking. needs. • Eligible leave types allocated for different employeegroups • Leaves taken, approved, rejected and/ or pending foremployee(s) Define multiple Leaveheads like Casual/ Earned/ Sick/ Maternityetc. Attendance of different types of employee like Temporary, Permanent can be maintained along with Overtimecalculations • Reliable management system to manage employee absence, calculateleave • accruals and make paymentsaccurately. • Attendance through Bio-metric Machines/ SmartCards Company Confidential © Focus Infosoft Pvt.Ltd.

  15. 15 PAYROLL & COMPENSATIONMANAGEMENT Keeping Stock Of TheMoney! Own earning & deduction heads and the calculationrule for each can bedefined Grading and Scaling of salary are alsoavailable Generate Pay Slips,Salary register, ITR formsetc. Features like Cash Register, Cheque register & BankTransfer (Bank Letter) areavailable Maintain flexible rulesand calculation formulae for salary of theemployees Separate treatment forsalary and wages is alsopossible The module enables the organization to process salarywith all types of allowances & deductionslike: • TDS, PF, ESI, Gratuity, ProfessionalTax • Overtime, Arrears, Leaves, Loanaccounting • Month wise/ Period wise Earning/ Deductionstatement Company Confidential © Focus Infosoft Pvt.Ltd.

  16. 16 BONUS/ ARREARS/ OVERTIME/LOANS Relatively Smaller But ImportantAspects! Provision of Incentives (Fixed/ Variable) to accommodatethe most common form ofCompensation structure thesedays. Overtime Calculations with parameters like max. no. ofhours per day/ week/ year along with provisions under the labourlaw. Details of stationary issued, misused, lost and returnedcan be maintained in thesoftware. Employee Asset Management system helps maintain information like company vehicles, computers, credit cards, mobile phones & IDbadges. Employee Asset Management system helps maintain information like company vehicles, computers, credit cards, mobile phones & IDbadges. Arrears calculation and payment schedule can be easily managed as per the companypolicy. Multiple reports can be generatedlike: • Monthly/ Daily Overtime Listing Report, Employee specific overtime multiplier, Overtime Advice Form etc. can be easilyextracted. • Arrear Reports like Arrear Slip, Employee wise Calculation, Back Date Increment etc. can begenerated. • Loan comparison and Loan balance reportsetc. Company Confidential © Focus Infosoft Pvt.Ltd.

  17. 17 HIRE TO RETIRELIFECYCLE Cilfi Helps You Maintain Complete Lifecycle Of TheEmployee • Candidate toemployee transfer • PF, ESI, Labourlaw documentation • Documentscollection • Job Description &Job • Postings • Resumecollection • Offer lettercreation • Appointment letter Hiring Activity Joining Formalities • Relocation / NewRole • Salary Change/Appraisal • Attendance • Salary/Loans/Arrears • Tax & savingMgt. • Exit FormCreation • Full and Finalcreation • Exit interviewdetails • GratuityCalculation With in Organization Exit Formalities

  18. 18 COMPLIANCE REPORTING AND THE RULESMATTER! PF, ESI, Professional Tax & Labour Welfare Fund calculations are managed end to end in Cilfi & cover allstatuary requirements as required under respective laws of the country Labour Welfare Fundestimation report & LWF Deduction Report can be generated Professional Tax feature covers Predefined state wise tax and Predefined state wise welfarefund Directly exportreports for E-TDS Returns PFReports • Monthly Statements, Form 5, Form10, Form12A, Form 3A, Form 6A, Export Files for PF Department (Employee Data, Monthly Wages, Left employees, Electronic Challan Return(ECR)) • Monthly Statements, Form 3, Form 5, Form 6, Form 7, Export Employee master data for ESI department Company Confidential © Focus Infosoft Pvt.Ltd.

  19. 19 LETTERCREATION SOFTWARE CREATED AUTOLETTERS Our Software help in direct creation of not only various statuaryreports but it also helps in creation of various company specific letterslike: Offer to Appointment creation Promotion letter Appraisal letters Probation Bank cover letters &salary issuance Resignation acceptance letter Experience letter Full andFinal breakups Form16 Allstatuary letters and reports PFForms joining PFForm Regular PF forms Withdrawals Company Confidential © Focus Infosoft Pvt.Ltd.

  20. 20 PERFORMANCE MANAGEMENTSYSTEM • Keeping Track Of Team To Reach RightObjective • Performance Management module helps all HRs to track and implement performance management for entire or selective teams of the organizations with ease. PMS module includes sub moduleslike: BalancedScore Card Probation Confirmation GoalSetting 360°Feedback Employee: Manager-HR Workflows Appraisalletter printing & communicating Optional Bell Curve: Team, Department & Companylevel Multilevel Approvals Confirmation& Approval • Other important features includedare: Face to Face meetingsetting Skip levelrequests generations ReviewMeetings Company Confidential © Focus Infosoft Pvt.Ltd.

  21. 21 EMPLOYEE SELF SERVICE(ESS) Empowering Employees, Reducing TAT Employee Data Employee Self Service provides option for all employees tomaintain their personal data themselves. Restitution Payslips YTD Payslips Self Service Employee canalso request for leaves online, raisetravel claims, ask salary advance. Travels Pay slips Employee can view/track Payslips, Leave information, Salary structureetc. Tax Declaration Ticketing Intranet ESS can also double up as an intranet for the organization to broadcast internal news or setupinternal notice boardetc. Ticketing Form16 Company Confidential © Focus Infosoft Pvt.Ltd.

  22. 22 EMPLOYEE SELF SERVICE ON MOBILEAPP Empowering Employees, ReducingTat Apart from features available on WebESS, Mobile App has further more features setavailable • Remote Attendance • OfficeLocation • ClientLocation • SalesEmployee Location • Attendance withimage Employee Directory • Locationtracking of teammembers • Currentlocation • Historicallocation • All in-house employees number • Employee- Manager details may befetched • True caller like feature for incoming mobile calls Dynamic Reports andDashboards Company Confidential © Focus Infosoft Pvt.Ltd.

  23. 23 AUDITTRAIL Catching TheDiscrepancies System generates the log ofall changes in fields as defined by themanagement System tracks and displaysdetails like historical changes and User’s responsible for thechange Eg. Salary PaymentReconciliation provides differences between the last calculated salary& current month’ssalary Be confident to catchand correct any discrepancies that may arise due to manualerrors Company Confidential © Focus Infosoft Pvt.Ltd.

  24. 24 SMS & EMAILINTEGRATION Enhanced Capabilities Of Sending SMS &Emails Integrationwith majority of modules Emil & SM alerts are one way or two way information broadcasting & recording tool to help company Send relevant information to the stakeholders i.e. Vendors/ Customers/ Employees/ Managementetc. Email/ SMS Scheduling &Status Reports Notifications like Attendance, Salary Slips, Leaves update etc. canbe generated through the software

  25. 25 ReportingFunctionality Standard & Do-it-yourselfReports Plenty of Standard reports for each module readilyavailable All reports can be exported to Excel/ Word/ HTML/PDF The access can be limited to usersbasis role /location Customized period definition for allreports Any reportcan beE-mailed • AdditionallyDoItYourself(DIY)Reportingalsoavailable • with followingfeatures: • Filter Group by/ Multi levelGrouping • Sort/ Multi-sort Find out Count, Total, Min, Max,Average • FreezePanes Save customized reports for future reference atall • Add/ Remove fields, Movecolumns Company Confidential © Focus Infosoft Pvt.Ltd.

  26. 26 APPLICATIONSECURITY Safety Of Your Data Has TheUtmost Importance! InbuiltContinuous Checks UserAccess ApplicationAccess • Roles • Responsibilities • Accountlevel • Maker/ CheckerSystem • ControlDuplicate payments • Machine basedrights • Branch Levelauthenticity • WebBased • Tracking ofExceptions • AuditTrails Company Confidential © Focus Infosoft Pvt.Ltd.

  27. How Adoption of HR Technology can Increase your BusinessProductivity Company Confidential © Focus Infosoft Pvt.Ltd.

  28. 28 HRCHALLENGES ComplexVariable PayrollNeeds Maintaining accurate employees data/profile from DifferentLocations High Turnover rates& Compliances from SeasonableHiring Manual paper workprone to misuse / misplace files &data Time ConsumingComplex Statutory Compliance & Regulations Forecasting Unpredictable Labour trends &evaluating Labour Cost vs.Sales High Expense onTemporary & Seasonal Labor Staff Hiring &Employment Access to Employees for Important Information& Documentation Punching Manual Entry& Database Record Mgmtof labour & StaffEmployees Irregularity in Worktime Shift by Employees & Workers Company Confidential © Focus Infosoft Pvt.Ltd.

  29. 29 WHY GO FOR HRAUTOMATION? EnhanceCustomer ServiceQuality 24x7 anytime -anywhere access for effective employeeengagement Bring Greater Consistency to theworkplace Keep everything on your finger tips with instant real-time access fromMobile Empower &Improve Company’sculture 360 degree visibility of your business’s performance & team’sproductivity Always Keep youremployees motivated with on-timePay Automation of Computation & Process of Multiple & Complex JobRates Robust technologyand powerful datasecurity Powerful Calculation Engine to ease your payrollprocessing Company Confidential © Focus Infosoft Pvt.Ltd.

  30. 30 WHY SELECTCILFI? Keepcentralized record of unlimited employees SimplifyMultiple ShiftsScheduling & Payroll processing Flexible to use customizable40+ Earning & 40+ Deductionheads Multi Location& Route trackingof team Multi Company with minimalcost of eachadditional company Up-to-date predefined regulations forState wise Statutory Compliances Fit for every business type from small, midium &large Cost center Budgetallocation to locations or Departments Centralized monitoring & controlling of your fieldforce Keep everything at onecentralized place Company Confidential © Focus Infosoft Pvt.Ltd.

  31. 31 SUCCESSSTORY ‘Sagar Ratna’ Foods Rely on ‘Cilfi’ to Digitize HR & PayrollProcesses Features Reduce time in spending in payroll generation shift & duty hourswise Saving cost | time | Energywith adoption oftechnology Better collaboration & ease your decision making with reporting & audittrail. Helping in budget allocation to food & staffingexpenditure Overview Sagar Ratna started its first branch in Defence Colony Market in 1986 which is now established its presence in NCR through company owned branches and beyond NCR through franchiseoutlets. Challenges Managing multiple complex pay raterequirements Time taking report & data maintaining for multiple locations, Companies &franchise Improper & Unorganized Staff Shift management which impact attendance &payroll Complex & tedious multiple state & location wise taxes computation Digitalization of entire process of HR & payroll will not only benefit to Sagar Ratna but also to their 12+ Companies such as Shri Rathnam, Red Chilli, Swagat, Ocean Pearl etc under the samebrand. Company Confidential © Focus Infosoft Pvt.Ltd.

  32. 47 It is an immutable law in business that words are words, explanations are explanations,promisesarepromisesbutonlyperformanceis reality-‐Andwe aregladourworkspeaksforus. ContactPerson: ParasJain (Business DevelopmentManager) +91-9540-008-860 Focus Infosoft Pvt.Ltd. Office #302, Pearls Corporate W Mall, Manglam Place, Near Deepali Chowk, Sector-‐3,Rohini, Delhi -‐110085(India) Phone: 011-‐45112511 –15 Fax: 011-‐45112515 Ex.32 www.focusinfosoR.com|www.cilfi.com Company Confidential © Focus Infosoft Pvt.Ltd.

More Related