Easy Grading & Record Keeping Using Word Forms and Templates RECAP 2006 - PowerPoint PPT Presentation

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Easy Grading & Record Keeping Using Word Forms and Templates RECAP 2006 PowerPoint Presentation
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  1. Easy Grading & Record Keeping Using Word Forms and TemplatesRECAP 2006 Karen Jogan – kjogan@alb.edu Michele Mislevy – mmislevy@alb.edu Albright College, Reading, PA http://faculty.albright.edu/edu/mmislevy/Conferences.htm

  2. A Form • Is a document that users can view and complete in Microsoft Word • Can contain text boxes, check boxes and drop down lists (fields) • Can be organized in tables • Offers protection to prevent users from changing data • Can gather data to export • Excel or Access • Tab key moves around form

  3. Dropdown field Checkbox Textbox • Shaded areas are fields • Unshaded areas are protected • Can’t spell check protected doc Example – Lesson Plan Template

  4. Example – Grading Checklist • Shaded areas are fields • Unshaded areas are protected • Can’t spell check protected doc

  5. Why Use a Form? • Gather and collect data • easy to distribute • Checklists • Rubrics for grading • Timesaver

  6. How is a Form Created? • Sketch a layout • Structure and Fields • Enter the structure in Word • tables can assist in aligning data • Turn on the Forms toolbar and add fields • Protect • Save as a Template (optional) • Test and implement

  7. Checkbox • offers defined list of choices • may choose none, any or all Protection • Textbox • Accepts text & no’s • Dropdown field • Defined list of options to choose from • View-Toolbars-Forms to activate Forms Toolbar

  8. Saving as a Template - Optional • Appears in the File-New dialog box • saves in the Microsoft Office Templates folder automatically • Always opens as a copy • protects users from overwriting the original • File-Save As • change document type to read Document Template • gives file a .dot extension

  9. Your Turn • Recreate the Lesson Plan Template form

  10. Brainstorm • What kinds of forms could help increase your productivity? • Could this technology be integrated into your course to help your students?

  11. Sketch a Layout • Identify your need • what data do you want to compile? • Design structure and fields on paper • what will support your data gathering needs? • Construct your form in Word • structure first, then fields • Save as a Template • test