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Easy Grading & Record Keeping Using Word Forms and Templates RECAP 2006. Karen Jogan – kjogan@alb.edu Michele Mislevy – mmislevy@alb.edu Albright College, Reading, PA http://faculty.albright.edu/edu/mmislevy/Conferences.htm. A Form .

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easy grading record keeping using word forms and templates recap 2006

Easy Grading & Record Keeping Using Word Forms and TemplatesRECAP 2006

Karen Jogan – kjogan@alb.edu

Michele Mislevy – mmislevy@alb.edu

Albright College, Reading, PA

http://faculty.albright.edu/edu/mmislevy/Conferences.htm

a form
A Form
  • Is a document that users can view and complete in Microsoft Word
  • Can contain text boxes, check boxes and drop down lists (fields)
  • Can be organized in tables
  • Offers protection to prevent users from changing data
  • Can gather data to export
    • Excel or Access
  • Tab key moves around form
example lesson plan template

Dropdown field

Checkbox

Textbox

  • Shaded areas are fields
  • Unshaded areas are protected
  • Can’t spell check protected doc
Example – Lesson Plan Template
example grading checklist
Example – Grading Checklist
  • Shaded areas are fields
  • Unshaded areas are protected
  • Can’t spell check protected doc
why use a form
Why Use a Form?
  • Gather and collect data
    • easy to distribute
  • Checklists
  • Rubrics for grading
  • Timesaver
how is a form created
How is a Form Created?
  • Sketch a layout
    • Structure and Fields
  • Enter the structure in Word
    • tables can assist in aligning data
  • Turn on the Forms toolbar and add fields
  • Protect
  • Save as a Template (optional)
  • Test and implement
forms toolbar

Checkbox

  • offers defined list of choices
  • may choose none, any or all

Protection

  • Textbox
  • Accepts text & no’s
  • Dropdown field
  • Defined list of options to choose from
  • View-Toolbars-Forms to activate
Forms Toolbar
saving as a template optional
Saving as a Template - Optional
  • Appears in the File-New dialog box
    • saves in the Microsoft Office Templates folder automatically
  • Always opens as a copy
    • protects users from overwriting the original
  • File-Save As
    • change document type to read Document Template
    • gives file a .dot extension
your turn
Your Turn
  • Recreate the Lesson Plan Template form
brainstorm
Brainstorm
  • What kinds of forms could help increase your productivity?
  • Could this technology be integrated into your course to help your students?
sketch a layout
Sketch a Layout
  • Identify your need
    • what data do you want to compile?
  • Design structure and fields on paper
    • what will support your data gathering needs?
  • Construct your form in Word
    • structure first, then fields
  • Save as a Template
    • test