Student Organizations - PowerPoint PPT Presentation

• Advisor Training
• Fall 2008
• Student Leadership & Involvement Center
• University Center, Rm. 161
• x4802

• Welcome & Introductions
• Advisor Roles and Expectations
• Student Organization Representative (SOR) Roles
• Online Organization Registration
• Financial Considerations
• Online Event Registration
• Event Planning & Risk Management
• Resources

• Advisors facilitate active and collaborative relationships that empower students to realize their potential as ethical leaders
• Teaching and Coaching
• Consulting
• Counseling
• Mission of University
• Advisors facilitate active and collaborative relationships by partnering with students in their educational experience.
• Providing Continuity
• Supervising programs and finances
• Attending Meetings
• Students will be prepared to engage in independent thought, diverse experience and dynamic leadership development training.
• Assisting/Partnering with the SOR to interpret university policy

• Advises in a manner that is congruent with the mission of the University.
• Advisors are well versed and have done personal work to identify and address issues of inconsistency (specifically - social justice, inequity, inclusion, diversity, "isms") and can articulate their own values in relation to the mission.
• Advises students by the principle that values congruence in important. The focus is not about what we “do” in advising, but rather leading and modeling.
• Using other advisors as resources.

• Connect with all student groups that receive Associated Students funding.
• Meet with student leadership (and their advisor - at the determination of the SOR) in the month prior to their AS funded events.
• To ensure that logistics have been thought through, changes are consistent with the USD mission and that the event presented matches the event proposed.

• Student Organization Representatives
• Mandy Womack, Greek Life awomack@sandiego.edu x2253
• Lauren Johnson, Greek Life ljohnson@sandiego.edu x4802
• Jason Schreiber, Academic/Professional jschreiber@sandiego.edu x7719
• Onar Primitivo, Multicultural lcprimitivo@sandiego.edu x2994
• Kimberley Fernandes, Multicultural kfernandes@sandiego.edu x6871
• Erin Lovette-Colyer, Special Interest elovettecolyer@sandiego.edu x2395
• Michael Lovette-Colyer, Religious mlovettecolyer@sandiego.edu x4251
• Liberty Hebron, General libertyhebron@sandiego.edu x4802
• Justin Calbreath, General jcalbreath@sandiego.edu x7467

• Fundraising
• Work with Alejandro or Mandy to coordinate fundraiser
• All Fundraising must be cleared with University Relations
• Funding Opportunities for all Student Organizations
• ICCBC: Process conducted twice a year $100,000

(November for Spring; April for Fall)

a. Event requests have to open to entire campus

b. Organization must be in good standing

c. Detailed information (budget and actual prices)

• Budget Committee: Committee meets twice a month $10,000

a. Organization must be in good standing

b. Complete paperwork and meeting with Committee

• Weekend Programming Grants $750
• Accounts
• On campus accounts
• Off-Campus Accounts (cannot use USD Tax ID numbers or name

• Finance Procedures
• Check Request: AS check request found in UC 161
• One week to process
• Documentation backup needed
• Petty Cash
• Requests up to $100
• Fill out Petty Cash Form and keep receipts
• Purchase Orders
• Work with Liberty Hebron to execute
• Online Budget Access
• Noetix login
• Call SOR or SLIC for assistance

• Event Planning Resource
• www.sandiego.edu/eventplanning
• Contract Signer: Jason Schreiber, x7719 jschreiber@sandiego.edu
• Risk Management
• Use Liability and Activity Release Forms when:
• Event being held off campus
• Transportation is involved
• Out of the ordinary risk involved (climbing wall, jousting, paintball)

• Policies & Forms
• Alcohol Policy www.sandiego.edu/eventplanning
• Contracts: Jason Schreiber jschreiber@sandiego.edu
• Liability Form www.sandiego.edu/eventplanning
• Guest Speaker Form www.sandiego.edu/eventplanning
• Food Request www.sandiego.edu/eventplanning
• Budget Forms www.sandiego.edu/associatedstudents
• Student Leadership & Involvement Center http://www.sandiego.edu/slic/

• Comments/Questions?