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Planning for Operations A Program Overview. Indiana Congestion Conference August 5, 2008 Rick Backlund – FHWA Office of Operations Harlan Miller – FHWA Office of Planning. Agenda. What Is Planning for Operations? Where We Are Headed Current Activities Underway Next Steps for the Program.

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planning for operations a program overview

Planning for OperationsA Program Overview

Indiana Congestion Conference

August 5, 2008

Rick Backlund – FHWA Office of Operations

Harlan Miller – FHWA Office of Planning

  • What Is Planning for Operations?
  • Where We Are Headed
  • Current Activities Underway
  • Next Steps for the Program
what is planning for operations
What is Planning for Operations?

Planning for Operations is:

  • Coordination between planning and operations
  • Coordination between planners and managers for day-to-day operations
planning for operations program goals
Planning for Operations Program Goals
  • To enhance and strengthen both the planning and the operations functions to support regional operations in the 21st Century.
  • To enhance the regional decision-making process so that operations investments are on par with investments in construction and system preservation.
motivation for the program
Motivation for the Program
  • SAFETEA-LU Requirements
    • CMP: “The transportation planning process shall address congestion management through a process that provides for effective management and operation”
    • Mgmt and Ops: LRTP’s shall contain “Operational and management strategies to improve the performance of existing transportation facilities”
  • Secretary’s Congestion Initiative

“Transportation is key to the productivity, and therefore the success, of virtually every business in America. Congestion and delay not only waste our time as individuals, they also burden our businesses and our entire economy with inefficiency and higher costs.”

- Secretary Norman Mineta, 2001

implications for regional planning
Planning Influenced by TSM&O
  • “Operations thinking” influences vision
  • Decisions engage operations managers
  • Operations/capital mix optimized
  • Performance measures reflect objectives
  • Regional performance informs planning
Implications for Regional Planning
  • Traditional Planning Process
  • Elected/appointed officials
  • Collective regional plan development
  • Long-term planning focus
  • Near-term project funding
  • Projects of local and regional significance
  • Historical trends

Improving regional transportation system performance

implications for transportation operations
Regional TSM&O
  • Regional cross-jurisdictional, multi- agency, multi-modal system
  • Real-time information sharing 24/7 to support operations decisions
  • Deliberate and sustained collaboration and coordination
  • Customer-focused performance measures
Implications for Transportation Operations
  • Typical “O&M”
  • Jurisdictional/Agency focused
  • Maintenance oriented
  • Peak-period focused
  • Limited real-time information
  • Targeted coordination for specific events
  • Output-based measures

Improving regional transportation system performance

key aspects of planning for operations
Key Aspects of Planning for Operations
  • New and improved linkage opportunities between regional operations collaboration activities and regional planning
  • Management and operations with the context of the regional transportation planning process; and
  • Unprecedented Regional Transportation Operations Collaboration and Coordination (RTOCC) activity
rtsmo focus areas include
Traffic Incident Management

Traveler Information Systems (for roadways & transit)

Freeway Management

Automated Vehicle Location for Transit

Traffic Signal Coordination

Work Zone Traffic Management

Roadway Weather Information

Electronic Payment (for transit, parking and tolling)

Freight Management

Coordination of highway, rail, transit, bicycle and pedestrian operations

RTSMO Focus Areas Include:
related strategic program areas
Related Strategic Program Areas
  • Metro and Statewide Planning
  • Congestion Management
  • Traffic Incident Management
  • Emergency Response and Homeland Security
  • Work Zone Traffic Management
  • Roadway Weather Management
  • Planning for Special Events
  • Regional ITS Architecture
  • Data Management
  • Performance Measures
  • Freight Management
key audiences and stakeholders
Key Audiences and Stakeholders
  • Audiences: Operations Managers and Regional Transportation Planners
  • Stakeholder Groups:
    • FHWA Resource Center Staff
    • FHWA Division Staff
    • FTA Regional Offices
    • AASHTO
    • AMPO & NARC
    • NTOC
    • NAWG Membership
    • TRB Committees
key issues and challenges to better planning for operations
Key Issues and Challenges to Better Planning for Operations
  • Cultural Shifts in Operations & Planning
  • Attitudes and Control
  • Organizational and Institutional Settings
  • Regulatory vs. Voluntary Approaches
  • Awareness and Understanding
  • Technical Guidance and Tools
  • Investments and budgets
  • Moving to 21st Century Thinking
operations planning joint pathway
Operations/Planning Joint Pathway

Awareness and Outreach


Raise Awareness

Motivate Action

Guide Evolution

Development and Delivery

Showcase Best Practices

2006 2007 2008 2009

planning for operations current activities underway
Planning for Operations:Current Activities Underway
  • Release of Interim Guidebook Documents on CMP & M&O
  • Guidebooks Outreach Initiative Commenced
  • AMPO “Operations at the Table” Guidebook
planning for operations current activities underway16
Planning for Operations:Current Activities Underway
  • Model Transportation Plans with Regional Operations and Safety Objectives
  • Statewide Opportunities for Linking Planning & Operations – A Primer
  • National Conference on Advancing Regional Operations
planning for operations other technical activities
Planning for Operations:Other Technical Activities
  • ITS Deployment Analysis System (IDAS) Support and Maintenance
    • IDAS training workshops & outreaches
    • Software maintenance and tech support
  • Innovative Application of Existing Analysis Tools and Methods
    • Workshops
    • Outreach activities
cmp and m o interim guidebooks
CMP and M&O Interim Guidebooks
  • Completion of Interim Guidebooks of Best Practices for the CMP and M&O SAFETEA-LU Requirements
  • Commencement of Multi-Faceted Outreach Effort to Promote Messages in the Guidebooks
how the cmp supports management operations
How the CMP Supports Management & Operations

Congestion Mgmt Process

  • The CMP actualizes the Operations Objectives through a systematic approach for:
  • developing performance measures,
  • identifying and analyzing problems,
  • collecting data,
  • developing strategies, and
  • monitoring performance

Management & Operations part of the Metropolitan Transportation Plan contains:

Operational Objectives

cmp and m o interim guidebooks20
CMP and M&O Interim Guidebooks
  • Interim Documents Have Been Completed
  • May: Guidebooks Posted on Office of Operations Website:
  • May to November 30: Comment Period to Seek Input on the Documents
  • Fall 2008: Guidebooks Will be Finalized
view the guidebooks
View the Guidebooks
  • FHWA Planning for Operations Website

  • An Interim Guidebook on the Congestion Management Process in Metropolitan Transportation Planning

  • Management & Operations in the Metropolitan Transportation Plan: A Guidebook for Creating an Objectives-Driven, Performance-Based Approach - Interim Draft

interim guidebooks outreach efforts
Interim Guidebooks Outreach Efforts
  • Communications Strategy Developed
  • Communications Strategy Focus Areas:
    • Informational Workshops
    • Web Seminars
    • Web-based Training Tools
    • Updating of FHWA, NHI & NTI Training Courses
    • Brochure for Decision Makers
    • CD of Ready-Made Presentations
interim guidebooks outreach next steps scheduled
Interim Guidebooks Outreach:Next Steps Scheduled
  • June: Completed Web Seminars to DOTs, MPOs and Transit Operators
  • July & August: Six Informational Workshops Across the US Explaining the Guidebooks & Seeking Input
    • Special Focus: Technical Assistance to TMAs on Improving Quality of Their CMPs
locations of the workshops
Locations of the Workshops
  • Seattle – July 31
  • Chicago – August 7
  • Philadelphia – August 12
  • Denver – August 14
  • Providence – September 9
  • Atlanta – September 23

Special Workshop for California in Sacramento – September 16

other guidebooks release support efforts
Other Guidebooks Release Support Efforts
  • Fall 2008: Complete Revisions to FHWA, NHI & NTI Training Courses to Reflect Guidebooks Philosophy
  • Winter 2009: Brochure for Decision Makers Released Explaining Objectives Driven Approach
model transportation plans with regional operations and safety objectives
Model Transportation Plans with Regional Operations and Safety Objectives
  • New Initiative Commencing October 2008
  • Outgrowth of Work of Offices of Planning, Operations, Safety & FTA as part of TSP Committee
  • Product Envisioned: Desk Reference Document with Menus of Model Regional Operations andSafety Objectives in Transportation Plans
  • Goal: Provide Best Practice Objectives in Regional Operations and Safety for Small, Medium & Large Sized MPOs
national conference on advancing regional operations
National Conference on Advancing Regional Operations
  • December 2008
  • Being Developed with TRB RTSMO Committee
  • Focus Will be Metro Areas: Improving Inter-Agency Collaboration in Operation of Transportation Systems
    • Identify Opportunities for Collaboration
    • Formulate New Approaches that can be advanced in Metro Areas
    • Formulate What Research Needs to Occur to Support this Enhanced Collaboration
statewide planning operations sp o
Statewide Planning & Operations(SP&O)
  • Advance Operations Driven, Performance Based Approach & Collaboration Between Planning & Operations in State DOTs
  • Primer Document Showcasing Opportunities Linking Statewide Planning & Operations Opportunities Being Completed
  • Next Steps: Continued Outreach with the States to Promote the Primer Document to Happen Later in 2008
fy 2008 and beyond next steps
FY 2008 and BeyondNext Steps:

Advancing Our Joint Initiatives in Planning for Operations

  • Completed Guidebooks on CMP and M&O
  • Desk Reference Document: Model Transportation Plans with Regional Operations & Safety Objectives for MPOs
  • Statewide Planning for Operations Primer Outreach
  • National Conference on Advancing Regional Operations
  • Workshops to Showcase Innovative Analysis Methods for Operations
for more information
For More Information


Rick Backlund, FHWA, Office of Operations

[email protected]

Harlan Miller, FHWA, Office of Planning

[email protected]