Adult Education Fiscal Compliance Marty Kelly, Coordinator April 1, 2009 Adult Education
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Marty Kelly, Coordinator
April 1, 2009
Programs are responsible to maintain complete backup documentation of reimbursement expenditures for a period of seven years (three years on site and four years available).
a. “Set their budgets” defining the funding allotments within each budget category.
b. Work with their business administrator to assure funding spent in the budget categories match what is defined in the approved state plan.
3. Collected fees and tuition must be defined as income, whether submitted to the business administrator or receipted in a checking account, and must be used specifically to provide additional adult education and literacy services that the program would otherwise be unable to provide in assisting adult students to become literate, obtain knowledge and skills necessary for employment and self-sufficiency, obtain the education skills necessary to become full partners in their child’s education and complete their secondary school education.
4. Collected fees and tuition cannot be reported as part of the district’s general funds as they are restricted and must be reported and used by adult education programs in the program/account that the student received education services through (State: 1609, 1615, 5613 or Federal: 7581, 7583, 7584, or 4585).